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Added 35 mins ago
Assistant Store Manager
Levi Strauss & Co.
BC · West Vancouver, BC, CAN
Full-time
…and growth across all categories; communicates goals to the team, track store’s performance to meet or exceed established store and individual sales and performance goals…
Added 3 hours ago
Customer Experience Associate - Lakeshore Centre Branch, Kelowna, BC (22.5 hours/week)
Scotiabank
Kelowna, BC
Full-time
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
Added 12 hours ago
Part time sales lead Famous Footwear CAN
Caleres
Oshawa, ON
Part-time
As a Famous Footwear Sales Lead, you are passionate about providing the best shoe store experience for every customer. You do this by creating a welcoming environment and in-store culture…
Added 12 hours ago
Sales Support Associate III
Coach
Laval, QC
Part-time
Support sales floor activities, respond to customer requests confidently, and partner with team or management as needed.
Added 12 hours ago
Outside Sales Representative (Auto) - Thornhill, ON
Wurth Canada
Vaughan, ON
$70,000 to $100,000 CAD / year
Full-time
Contribute to a high-performance team environment through personal actions, exceeding monthly targets, and a strong commitment to corporate values.
Added 13 hours ago
Acting Store Leader
kate spade new york
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Full-time
A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to…
Added 13 hours ago
Credit Analyst II
TD
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Full-time
Participate fully as a member of the team, support a positive work environment that promotes service to the business, quality, innovation and teamwork and ensure timely communication of…
Added 15 hours ago
ECH - Manager, Marketing (12-Month Contract)
The Employee Experience Team
Vaughan, ON
…the respective provincial human rights codes. Please advise a member of our team if you require accommodation to ensure your accessibility needs are accommodated. Any information received…
Added 15 hours ago
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Added 15 hours ago
Plant Manager
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Full-time
…for people, and structures for life. Armtec Inc. is a proud member of WGI Westman Group Inc. – a dynamic, entrepreneurial group dedicated to the growth of their employees, customers and the…
Added 20 hours ago
Seasonal Sales Lead with Keys - UGG
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Part-time
Our Seasonal Sales Leads are critical to the success of our stores. As a Seasonal Sales Lead, it’s your job to create the best possible customer experience. You stay current in your…
Added 23 hours ago
Millwork Customer Service Associate-Contract
RONA
Sudbury, ON · Greater Sudbury, ON
Contract
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Added 23 hours ago
Customer Service Desk Associate Contract Position
RONA
Sudbury, ON · Greater Sudbury, ON
Contract
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Added 23 hours ago
Customer Service Associate - Sales Floor
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Full-time
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Added 1 day ago
Seasonal Sales Lead with Keys - UGG
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Halton Hills, ON · UGG Toronto Premium Outlets (Halton Hills, ON)
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Continuous learning through our robust corporate curriculum and education reimbursement program,
Added 1 day ago
Controller
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Added 1 day ago
Inventory Control Associate
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Added 1 day ago
Associate Director, Commercial Banking (Corporate Finance Group)
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HVAC Technician Apprentice Level 1
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Added 1 day ago
Investment Analyst – Fixed Income and Alternative Assets
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The Investment Analyst - Fixed Income and Alternative Assets provides assistance to the Fixed Income Team in the active management of fixed income portfolios across various institutional…
Added 1 day ago
Corporate Traveller - Onboarding Success Manager - Montreal, Vancouver, Calgary, Toronto, Ottawa
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Added 1 day ago
Trad Assistant Manager
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Part-time
What you need to become a successful member of this Team?
Added 1 day ago
Sales Coordinator - Global Markets Trading Floor
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Toronto, ON · FCP
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As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 1 day ago
Manager, Corporate Strategy & Acquisition (12 Month Contract)
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Give & Go Prepared Foods Corp. is a proud member of the Mondelēz family. We are a leading and growing North American manufacturer of baked goods for over 30 years. If you're looking for a…

Convergint Technologies Ltd

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator manages project and contract documentation while facilitating communication between clients, contractors, and internal staff. They also support project delivery by maintaining schedules, tracking costs, and coordinating administrative tasks throughout the project life cycle.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software, specifically MS Project, is required.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Cost Control
Invoicing
Purchase Requisitions
Construction
Engineering
Project Management
Business Administration
Scheduling
Data Entry
Reporting
Risk Management
Document Retention
Customer Service
Logistics
Inventory Management
Procurement

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