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Added 25 mins ago
Institute and Graduate Administrator
Carleton University
Ottawa, ON
Other
Added 25 mins ago
Team Leader - 214
Wolf Steel Ltd
Barrie, ON
Full-time
Reports to: Manufacturing Supervisor or Manager
Added 25 mins ago
Project manager, Operational Transformation
Bombardier
Dorval, QC
Full-time
Job Project manager, Operational Transformation
Added 25 mins ago
Store Associate
The Salvation Army in Canada
Toronto, ON
Part-time
Handle the merchandise in a safe and organized manner; assist in stock rotation; bagging textiles to be recycled and placing metal recycling in the appropriate location.
Added 25 mins ago
Store Associate
The Salvation Army in Canada
Toronto, ON
Part-time
Handle the merchandise in a safe and organized manner; assist in stock rotation; bagging textiles to be recycled and placing metal recycling in the appropriate location.
Added 25 mins ago
Community Recycling Associate
The Salvation Army in Canada
Mississauga, ON
Part-time
Handle the merchandise in a safe and organized manner; assist in stock rotation; bagging textiles to be recycled and placing metal recycling in the appropriate location.
Added 25 mins ago
Leasing Manager
Centurion Associates Inc
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Full-time
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Added 25 mins ago
Truck Driver
The Salvation Army in Canada
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…locations and delivering them to SA MU, DC, or other assigned…
Added 25 mins ago
Store Associate
The Salvation Army in Canada
Calgary, AB
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Handle the merchandise in a safe and organized manner; assist in stock rotation; bagging textiles to be recycled and placing metal recycling in the appropriate location.
Added 25 mins ago
Resident Manager (6 month contract)
Centurion Associates Inc
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Contract
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Added 25 mins ago
Brand Experience Coordinator
Altis
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$30 to $35 CAD / hour
Contract
Location: North Vancouver, BC (Hybrid - 1 day per week On-site)
Added 25 mins ago
Store Manager
The Salvation Army in Canada
Kitchener, ON
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Work with Salvation Army agencies to delivery emergency and disaster services as assigned by District Manager
Added 25 mins ago
Seasonal Courier-10
FedEx Canada
Kingston, ON
Part-time
May perform aircraft and/or container loading/unloading and sorting and scanning of packages, as location and workload dictate.
Added 25 mins ago
Leasing Manager
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Full-time
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Added 25 mins ago
Manager, Communications and Public Affairs
Lifesaving Society BC & Yukon Branch
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Contract
Position Title: Manager, Communications and Public Affairs
Added 25 mins ago
Account Manager Brand Experience
Kitworks
Toronto, ON
Full-time
We’re looking for an account manager to help us bring bold brand activations to life, from the first idea to the final drop. You’ll be the face of Kitworks for clients, managing projects…
Added 26 mins ago
Account Manager- Southwest, SK
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Work with the Regional Manager and Location Manager to determine target account management responsibilities within location customer base
Added 26 mins ago
Account Manager - East, SK
Simplot
Milden, SK
Work with the Regional Manager and Location Manager to determine target account management responsibilities within location customer base
Added 26 mins ago
Manager, Strategic Initiatives
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AB
The Manager, Strategic Initiatives is a strategic policy leader who provides expert advice on complex departmental and cross-ministry projects and initiatives.
Added 26 mins ago
Student Estimator (January, 2027)
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Reporting to the Preconstruction Manager, the Student Estimator offers a unique opportunity to gain hands-on experience supporting the pursuit and delivery of large-scale infrastructure…
Added 41 mins ago
Aircraft Technician Mechanic (ACA) 1
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…Officer (SAMEO) (or designate) and CFO (Contractor Field Office) Manager (or…
Added 41 mins ago
Community Health Nurse - Licensed Practical Nurse
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…offer urban living in a picturesque natural setting - the ideal location for the avid city-goer and outdoor enthusiast. The centrally located area of the Tri-Cities offers the perfect…
Added 41 mins ago
Engineering Manager, Product
Clarity
Remote, Canada
$165,000 to $275,000 CAD / year
Full-time · Remote
As an Engineering Manager, Product at Clarity, you will directly manage two product engineering teams, including the Engineering Leads and IC engineers on each. Each team runs as a triad of…
Added 56 mins ago
Senior Account Manager, Transportation & Infrastructure
Proven
Toronto, ON
Full-time
PRI is seeking a Senior Account Manager to own and grow client relationships in our Transportation & Infrastructure sector, based in Toronto. This is a senior commercial role for an…
Added 56 mins ago
Administrative Assistant - Pharmacy
Southern Health-Santé Sud
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Full-time
Reporting to the Director, Manager or Lead, the Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.

Convergint Technologies Ltd

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator manages project and contract documentation while facilitating communication between clients, contractors, and internal staff. They also support project delivery by maintaining schedules, tracking costs, and coordinating administrative tasks throughout the project life cycle.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software, specifically MS Project, is required.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Cost Control
Invoicing
Purchase Requisitions
Construction
Engineering
Project Management
Business Administration
Scheduling
Data Entry
Reporting
Risk Management
Document Retention
Customer Service
Logistics
Inventory Management
Procurement

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