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Added 24 mins ago
Sales Manager
Brandt Group of Companies
Mississauga, ON
Full-time
Brandt Tractor Ltd is currently seeking a Sales Manager for our Mississauga location. The Sales Manager is responsible for leading equipment sales strategy, team development and territory…
Added 24 mins ago
Account Manager
The Kersheh Group
Montreal, QC
Full-time
As the Account Manager, reporting to SVP, Sales, you will be responsible for developing and executing the sales strategy in the US, across various channels. This role will manage existing…
Added 24 mins ago
Senior Manager, Data Products
Pelmorex
Oakville, ON
Contract
We are seeking a Senior Manager, Data Products to execute and grow Pelmorex's data business: the audience, attribution, and distribution products we sell to agencies, brands, and partners,…
Added 40 mins ago
Senior Manager, Data Products
Pelmorex
Oakville, ON
Full-time
We are seeking a Senior Manager, Data Products to execute and grow Pelmorex's data business: the audience, attribution, and distribution products we sell to agencies, brands, and partners,…
Added 1 hour ago
Senior Pharmacy Manager -Specialty Health
McKesson
Winnipeg, MB
Full-time
The Senior Manager, Specialty Pharmacy Operations leads the operational and shared-services functions of the Ontario specialty pharmacy. This role oversees pharmacy operations through the…
Added 3 hours ago
Contract Inside Sales Representative
Core-Mark International
Milton, ON
Contract
…and communities has allowed us to build over $17 Billion in revenue. Through our distribution centers, we offer a full range of products, programs, and solutions to customers across the…
Added 3 hours ago
Marketing Lead Specialist
Brandt Group of Companies
Regina, SK
Full-time
…qualification processes to drive high-quality sales opportunities and revenue growth across all product lines. This role focuses on improving data accuracy, reporting, and lead management…
Added 6 hours ago
National Accounts Manager
White Cap Canada
Vaughan, ON
Full-time
…Cap stakeholders to drive sales growth. The National Accounts Manager will own the C-suite relationship, create executive account strategies, secure category program business, and leverage…
Added 6 hours ago
BOOKINGS MANAGER
The Corp.of Massey Hall & Roy Thomson Hall
Toronto, ON
$75,000 to $85,000 CAD / year
…skills while role modelling best-in-class customer service, the Manager will maximize event activity and revenue generation. Working closely with the Director, they support the execution of…
Added 7 hours ago
Sales Manager - Compact Construction Equipment
Brandt Group of Companies
Saskatoon, SK
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 9 hours ago
Sales Manager
Brandt Group of Companies
Calgary, AB
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 9 hours ago
Account Manager
Fersa
Toronto, ON · Greater Toronto Area, Canada
Full-time
Fersa is seeking a highly motivated and results-driven Account Manager - Canada to lead the growth and development of our Canadian market. This role will be responsible for managing…
Added 9 hours ago
Sales Manager
Union Tractor Ltd.
Nisku, AB
Full-time
…industry. As we enter our next chapter, we are looking for a Sales Manager who can lead people, create accountability and turn sales strategy into consistent execution and profitable…
Added 10 hours ago
Manager, Marketing & Communications
Take a Hike Foundation
Vancouver, BC
Full-time
Take a Hike Foundation is seeking a Marketing & Communications Manager to become part of our Development Team. We are looking for a seasoned and skilled marketer and digital media expert to…
Added 11 hours ago
Regional Contract Manager
Rockwell Automation
Cambridge, ON · Calgary, AB · Canada-Ontario-Cambridge-Saltsman Dr
Full-time
As a Contract Manager, you are responsible for the end-to-end execution, operationalization, governance, and performance management of customer and partner contracts. You will deliver…
Added 11 hours ago
Sales Manager
Brandt Group of Companies
Mississauga, ON
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 11 hours ago
Manager, Commercial Growth & Operations
MNP Executive Search & Professional Recruitment
Kelowna, BC
Full-time
…designed to support the company's continued expansion. The Manager, Commercial Growth & Operations plays a critical role in maximizing profitability and growth by leading key commercial…
Added 12 hours ago
Sales Manager
Brandt Group of Companies
Prince George, BC
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 12 hours ago
Sales Manager - Small Ag & Turf
Brandt Group of Companies
Ponoka, AB
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 12 hours ago
Sales Manager - Small Ag & Turf
Brandt Group of Companies
Ponoka, AB
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 12 hours ago
Regional Sales Manager
DMC Recruitment Group
Coquitlam, BC
Full-time
Our client is a well-established and industry leader in the building materials distribution industry, serving builders, contractors, developers, and other construction professionals across…
Added 13 hours ago
Sales Manager - Peterbilt
Brandt Group of Companies
Regina, SK
Full-time
The Sales Manager is responsible for leading equipment sales strategy, team development and territory performance. This position is responsible for driving revenue growth and profitability…
Added 13 hours ago
Field Coordinator Co-Op / Internship | January 2027
Turner Construction | Canada
Vancouver, BC
Part-time
…nearly 1,000 people and generates close to $1 billion in annual revenue. With over 930 professionals, the company plays a key role in the industry while supporting communities through local…
Added 15 hours ago
Founder in Residence
The Flex
Canada
Full-time
…helps short-term rental operators automate operations, increase revenue and deliver exceptional guest…
Added 15 hours ago
Project Administrator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention…

Convergint Technologies Ltd

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator manages project and contract documentation while facilitating communication between clients, contractors, and internal staff. They also support project delivery by maintaining schedules, tracking costs, and coordinating administrative tasks throughout the project life cycle.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software, specifically MS Project, is required.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Cost Control
Invoicing
Purchase Requisitions
Construction
Engineering
Project Management
Business Administration
Scheduling
Data Entry
Reporting
Risk Management
Document Retention
Customer Service
Logistics
Inventory Management
Procurement

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