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Added 1 hour ago
Quality Engineer - Corrective Action Requests / Demandes d'actions correctives
Capgemini Engineering
Montreal, QC
Full-time
At Capgemini Engineering, the world leader in engineering services, we bring together a global team of engineers, scientists, and architects to help the world’s most innovative companies…
Added 2 hours ago
Quality Engineer - Corrective Action Requests / Demandes d'actions correctives
Capgemini
Montreal, QC
At Capgemini Engineering, the world leader in engineering services, we bring together a global team of engineers, scientists, and architects to help the world’s most innovative companies…
Added 2 hours ago
Digital Services Developer Co-op
CONVERGIX Automation Solutions
Cambridge, ON
Full-time
…expertise to create, design and implement innovative information systems solutions. Be on the front lines interfacing with customers while providing tier-1 service and support and…
Added 2 hours ago
Digital Services Developer Co-op
CONVERGIX Automation Solutions
Oakville, ON
Full-time
…expertise to create, design and implement innovative information systems solutions. Be on the front lines interfacing with customers while providing tier-1 service and support and…
Added 2 hours ago
Controls Specialist Co-op
CONVERGIX Automation Solutions
Cambridge, ON
$22 to $30 CAD / hour
Full-time
…expertise to create, design and implement innovative controls systems solutions. Be on the front lines interfacing with customers while providing tier-1 service and support and value-added…
Added 3 hours ago
System Integrator
CIMA+
Toronto, ON
$68,960 to $94,820 CAD / year
Full-time
…efficiency, and sustainability of critical infrastructure, systems, and engineering projects. Leveraging expertise in cybersecurity, telecommunications, IT/OT convergence, intelligent…
Added 3 hours ago
System Integrator
CIMA+
Toronto, ON
$68,960 to $94,820 CAD / year
Full-time
…efficiency, and sustainability of critical infrastructure, systems, and engineering projects. Leveraging expertise in cybersecurity, telecommunications, IT/OT convergence, intelligent…
Added 10 hours ago
Intégrateur De Systèmes / Systems Integrator
Actalent
Dorval, QC
Contract
Systems Installation Integrator will lead significant work packages, resolve complex integration issues, and coordinate multidisciplinary contributors. Work will focus on the physical…
Added 16 hours ago
Software Developer – CRM – Senior - RQ11499
S M Software Solutions Inc
Toronto, ON
Internship
Required to translate technical systems specifications into working, tested applications.
Added 16 hours ago
Software Developer – CRM – Senior - RQ11499
S M Software Solutions Inc
Toronto, ON
Internship
Required to translate technical systems specifications into working, tested applications.
Added 16 hours ago
Software Developer – Junior - RQ11532
S M Software Solutions Inc
Toronto, ON
Internship
Required to translate technical systems specifications into working, tested applications.
Added 16 hours ago
Software Developer – Junior - RQ11532
S M Software Solutions Inc
Toronto, ON
Internship
Required to translate technical systems specifications into working, tested applications.
Added 16 hours ago
Technician I Security
Bosch Building Technologies North America
Toronto, ON
Full-time
In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and…
Added 19 hours ago
Project Administrator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities…
Added 19 hours ago
Mechatronics & Robotics Engineer - Industrial Automation
Nucleon Energy Inc.
Calgary, AB
Full-time
Experience in a plant, pilot facility, equipment manufacturer or systems integrator.
Added 23 hours ago
Project Administrator - Capital Projects
Convergint
Dartmouth, NS
Full-time
…unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities…
Added 23 hours ago
IT Senior Project Manager (SAP / Business Transformation specialization)
Addmore Group
Toronto, ON · Greater Toronto Area, Canada
Full-time
Bachelor’s or Master’s degree in Information Systems, Engineering, Business Administration, or equivalent work experience
Added 1 day ago
Robotics & Controls Co-op
CONVERGIX Automation Solutions
London, ON
Full-time
As a Robotics & Controls Co op, you will collaborate with the Controls Engineering Manager, Technical Leaders, and cross-functional teams to support meeting the vision of the Controls group…
Added 1 day ago
Systems Engineer - Underwater Warfare Systems (UWW)
Lockheed Martin
Montreal, QC
Full-time
Lockheed Martin Canada Inc. (Lockheed Martin) is Canada's most successful Combat System Integrator (CSI) specializing in large, sophisticated integration projects. We take advantage of…
Added 1 day ago
BAS Graphics Designer – Building Automation / EBO (GDBA002)
Potenco
Toronto, ON · Greater Toronto Area, Canada
Full-time
Escalate point-mapping, naming, configuration, or engineering-data issues to the appropriate BAS Specialist or Systems Integrator.
Added 1 day ago
IT Senior Project Manager (SAP/Business Transformation specialization)
Saputo Inc.
Montreal, QC · Georgetown, ON
Full-time
Vendor and System Integrator Management: You will lead relationships with external vendors and system integrators, including defining statements of work, supporting contract negotiations,…
Added 1 day ago
IT Project Manager (Infrastructure / Cybersecurity specialization)
Saputo Inc.
Montreal, QC · Georgetown, ON
Full-time
Vendor and System Integrator Management: You will lead relationships with external vendors and system integrators, including defining statements of work, supporting contract negotiations,…
Added 1 day ago
IT Project Manager (Digital / AI specialization)
Saputo Inc.
Montreal, QC · Georgetown, ON
Full-time
Vendor and System Integrator Management: You will lead relationships with external vendors and system integrators, including defining statements of work, supporting contract negotiations,…
Added 1 day ago
Principal Electrical Engineer
Arrow Speed Controls
Richmond, BC
Full-time
Arrow Speed Controls Limited (est. 1980) is the leading Variable Frequency Drive (VFD) Integrator in North America. With over 20,000 successful applications to date, we are a trusted…
Added 1 day ago
Intégrateur Système Commandes de Vol (Intermédiaire)
Groupe SII
Montreal, QC
Full-time
You will join a team specialized in flight control systems as a systems integrator. You will be responsible for activities related to development, qualification, testing, certification and…

Convergint Technologies Ltd

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator manages project and contract documentation while facilitating communication between clients, contractors, and internal staff. They also support project delivery by maintaining schedules, tracking costs, and coordinating administrative tasks throughout the project life cycle.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software, specifically MS Project, is required.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Cost Control
Invoicing
Purchase Requisitions
Construction
Engineering
Project Management
Business Administration
Scheduling
Data Entry
Reporting
Risk Management
Document Retention
Customer Service
Logistics
Inventory Management
Procurement

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