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Added 1 day ago
Human Resources Assistant, Labour Relations
Queensway Carleton Hospital
Ottawa, ON
Temporary
Under the direction of the Manager, Labour Relations/HRBP, the HR Assistant- Labour Relations supports the human resources department by handling duties including but not limited to…
Added 1 day ago
ASSOCIÉ, ENTREPÔT, CENTRE DE DISTRIBUTION
The Home Depot Canada
Mississauga, ON
Full-time
Reports to Operations Manager (OM) or Assistant Manager (AM) depending on location
Added 1 day ago
General Warehouse Associate (S1) : Monday to Thursday (S1) 5:00am - 3:30pm (AVRO/FDC)
The Home Depot Canada
Mississauga, ON
Full-time
Reports to Operations Manager (OM) or Assistant Manager (AM) depending on location
Added 3 days ago
Forklift Operator - Contract
Lush Handmade Cosmetics
Toronto, ON
Able to perform all required general labour duties (Distribution Associate, Production Assistant)
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Receiver, Hourly Part Time Day
Jobbe
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Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards associated with perishable items as per the Store Standards
Added 1 month ago
CORPORATE CONTROLLER
Hammer and Steel
Burlington, ON
Full-time
Experience as a Controller, Assistant Controller, Accounting Manager, or comparable financial leadership position.
Added 3 days ago
Director of Engineering
Enova Power Corp.
Kitchener, ON
Full-time
Direct Reports to the Director of Engineering (4): Manager Distribution Engineering, Manager of System Planning & Customer Connections, Engineering Services Supervisor (GIS), Executive…
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Assistant Store Manager Winners Willobrook Mall
TJX Companies
Langley (City), BC · Langley, British Columbia
Full-time
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Added 4 days ago
Clerk IV
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Edmonton, AB
Full-time
Reporting to the Unit Manager for the Family Medicine Center, the Clerk IV is responsible for provisions of clerical support working collaboratively with staff, physicians, and residents.…
Added 7 days ago
Maintenance Assistant (Residential Properties)
Avenue Living Residential
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Full-time
Provide support to the Maintenance Associate Team, Regional Administrative Assistant and Residential Portfolio Manager.
Added 8 days ago
Retail Sales Associate
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Toronto, ON · Bathurst & Steeles, North York, ON
$17.6 to $18.5 CAD / hour
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Assistant Maintenance Manager
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Added 13 days ago
Gérant(e) des opérations
Loblaw Companies Limited
Boucherville, QC
Full-time
Budget Management: Collaborate with the Assistant General Manager and General Manager in developing and controlling the annual operating budget.
Added 7 days ago
Inventory/Warehouse Associate
Paradies Lagardère
Victoria, BC
Full-time
EMPLOYMENT CLASSIFICATION: Non - Exempt POSITION REPORTS TO: Assistant or General Manager DEPARTMENT: Operations
Added 19 days ago
Procurement Assistant Manager, Logistics and Services (Canada)
Maersk
Mississauga, ON
Full-time
The Procurement Assistant Manager, Logistics & Services supports the Canada Procurement organization by developing procurement intelligence, supplier insights, spend visibility, sourcing…
Added 6 days ago
Assistant Store Manager
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Regina, SK · Coronation Park, Regina, SK
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Administrative Support IV
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Under the supervision of the Manager, Administrative Services, Department of Medicine, the Administrative Support IV will provide administrative support to multiple physicians and their…
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Administrative Assistant
QuadReal Property Group
Vancouver, BC
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Administrative Assistant
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…marketing, and management of Oakridge Park. Reporting to the General Manager – Guest and Tenant Services, this position will support the management team and ensure the office functions run…
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Reporting to the Pharmacy Operations Manager, the Registered Pharmacy Technician will be responsible for supporting the day-to-day operations of the hospital’s automated pharmacy dispensing…
Added 4 days ago
Program Assistant
Employment Solutions - Sault College
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Reporting to the Manager, Employment Services and Academic Upgrading, the Program Assistant will be responsible for providing reception services for the Access Centre. In addition, they…
Added 4 days ago
Program Assistant
Employment Solutions - Sault College
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Reporting to the Manager, Employment Services and Academic Upgrading, the Program Assistant will be responsible for providing reception services for the Access Centre. In addition, they…
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Fresh Sort Lead
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Closed listing

Convergint Technologies Ltd

Project Administrator - Security Solutions

Calgary, AB, Canada

Posting language: English
Posted: Sep 10, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Original job description

Archived listing. The details below describe a past opening.

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#CAL

About employer

More about this job

Responsibilities

The Project Administrator manages project documentation, contract details, and communication throughout the project life cycle. They also support project leads with scheduling, cost reporting, and general office operations to ensure efficient project execution.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software is required, as is experience in industrial or construction-related projects.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Documentation

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Security Solutions
Capital Projects
Contract Documentation
Project Management
MS Project
Excel
Spectrum
Construction
Industrial Projects
Cost Control
Invoicing
Purchase Requisitions
Risk Management
Status Reports
Business Administration
Record Retention
Shop Drawings
Change Orders
Building Permits

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