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Added 2 days ago
Senior Project Manager – FRTB / Capital Markets Transformation
Kelly
Mississauga, ON
Contract
Grow your career as a Senior Project Manager with an innovative global bank in Mississauga, ON. Contract role with strong possibility of extension. Will require working a hybrid schedule 3…
Added 2 days ago
general manager - health, education, social and community services and membership organizations
EPIC Educational Program Innovations Center
Mississauga, ON
Full-time
Allocate material, human and financial resources to implement organizational policies and programs
Added 2 days ago
Supply Chain Specialist (Aftermarket Vendor Strategy)
Bombardier
Dorval, QC
Full-time
With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:
Added 2 days ago
Sr Advr, Bus Cont & Emerg Pln
Hydro One Networks Inc
To Be Determined, ON
Reporting to the Senior Manager of Emergency Management, the successful candidate will be responsible for supporting and leading:
Added 3 days ago
Executive Assistant to the Deputy Provost (Marine Institute) and Executive Director (Professional and Continuting Education) (Non Bargaining)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
…partners internal and external to the University including the senior executive offices of the University, the Board of Regents, as well as government officials, donors and alumni, and…
Added 3 days ago
General Manager
Optima Living
Surrey, BC
$110,000 to $118,000 CAD / year
Full-time
PICS Society is seeking a General Manager for Guru Nanak Diversity Village Care Community. The General Manager will be part of the Senior Management and Administration team in the PICS…
Added 3 days ago
Manager, Project Procurement
Worley
Calgary, AB
Full-time
The Project Procurement Manager is responsible for implementing Procurement strategies and the execution of those strategies’ on projects. This will include a team of subcontract…
Added 3 days ago
Rotables & Repair Coordinator - Calgary, AB (YYC)
AvPosts
Calgary, AB
Full-time
…reliability and operational readiness of our fleet. Reporting to the Senior Supply Chain Manager, the Rotables & Repair Coordinator is responsible for coordinating the availability,…
Added 20 days ago
Drafting Technologist Co-op
Perma Corp
Brampton, ON
Contract
Reports to the Project Manager, with day-to-day guidance and mentorship provided by a Senior Drafting Technologist.
Added 23 days ago
Senior Technical Program Manager
CNN
Ottawa, ON · Kanata, ON
Full-time
As the Technical Program Manager for CNN’s Connected TV Engagement team, you’ll lead execution of the CTV roadmap - translating product goals into certified, high-quality experiences on…
Added 5 days ago
Senior Manager, Demand Planning
Saputo Inc.
Orangeville, ON · Vaughan, ON · Georgetown, PE
Full-time
The Senior Manager, Demand Planning, will lead the demand planning function for the Canadian Division, ensuring the organization can anticipate and respond to changing market dynamics. This…
Added 9 days ago
Estimator, Senior
BV GLAZING
Niagara Falls, ON
$85,000 to $95,000 CAD / year
Full-time
We’re looking for an experienced Senior Estimator to join our growing team. This role is ideal for someone who enjoys technical problem-solving, collaboration across sales, design, and…
Added 4 days ago
Manager, Direct Procurement, Tim Hortons, US&C
Restaurant Brands International
Toronto, ON
Full-time
…supporting Tim Hortons restaurants across North America. The Manager is responsible for developing and executing category strategy, leading negotiations, managing supplier relationships,…
Added 4 days ago
Senior Manager, Demand Planning
Saputo Inc.
St. Marys, ON
Full-time
The Senior Manager, Demand Planning, will lead the demand planning function for the Canadian Division, ensuring the organization can anticipate and respond to changing market dynamics. This…
Added 4 days ago
Senior Manager, Demand Planning
Saputo Inc.
Georgetown, ON
Full-time
The Senior Manager, Demand Planning, will lead the demand planning function for the Canadian Division, ensuring the organization can anticipate and respond to changing market dynamics. This…
Added 6 days ago
Stagiaire LEAP hiver 2027, Ressources humaines | Winter 2027 LEAP Intern – Human Resources
Keurig Dr Pepper
Montreal, QC
Full-time
Design and develop manager training programs on discipline management and performance management for supervisors and managers leading Sales and Operations teams.
Added 26 days ago
Senior Manager - Global Mobility - Expatriate Tax - Vancouver
EY
Vancouver, BC
We are currently seeking a Senior Manager to join our People Advisory Services – Mobility, Expatriate Tax practice. Our People Advisory Services practice (PAS) provides high-quality…
Added 4 days ago
Senior Project Manager
National Research Council Canada / Conseil national de recherches Canada
Ottawa, ON
Full-time
…Canadian defence innovation ecosystem. On any given day, the Senior Project Manager might help a Project Manager resolve a delivery challenge, work through program budgets and priorities,…
Added 5 days ago
Superintendent, Organizational Development
B2GOLD
Edmonton, AB
Establish program governance, performance measures, and reporting for participation, completion, competency attainment, advancement, retention, and other approved indicators, maintaining…
Added 5 days ago
Superintendent, Night Shift (CB)
Clark Builders
Edmonton, AB
Full-time
Reports to: Senior Superintendent, Field Operations Manager
Added 5 days ago
Registered Psychiatric Nurse (N2) - MP - 3rd Floor
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Full-time
Under the general supervision of the Manager, Health Services, the RPN/RN is responsible for providing professional nursing services for patients, including those with complex and…
Added 5 days ago
Stagiaire LEAP hiver 2027, Ressources humaines | Winter 2027 LEAP Intern – Human Resources
Keurig Dr Pepper Canada
Montreal, QC
Full-time
Design and develop manager training programs on discipline management and performance management for supervisors and managers leading Sales and Operations teams.
Added 5 days ago
Global Mobility - Expatriate Tax - Senior Manager - Calgary
EY
Calgary, AB
Full-time
We are currently seeking a Senior Manager to join our People Advisory Services – Mobility Tax practice in Calgary. Our People Advisory Services practice (PAS) provides high-quality…
Added 5 days ago
Registered Psychiatric Nurse (N2) - MP - 3rd Floor
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the RPN/RN is responsible for providing professional nursing services for patients, including those with complex and…
Added 5 days ago
Construction Scheduler
Clearway Group of Companies
Toronto, ON · Greater Toronto Area, Canada
Full-time
…limited to the Site Superintendent, Project Coordinator, Project Manager, and Senior Management, to review completed work and confirm upcoming…

Closed listing

Convergint Technologies Ltd

Project Administrator - Security Solutions

Calgary, AB, Canada

Posting language: English
Posted: Sep 10, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Original job description

Archived listing. The details below describe a past opening.

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#CAL

About employer

More about this job

Responsibilities

The Project Administrator manages project documentation, contract details, and communication throughout the project life cycle. They also support project leads with scheduling, cost reporting, and general office operations to ensure efficient project execution.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software is required, as is experience in industrial or construction-related projects.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Documentation

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Security Solutions
Capital Projects
Contract Documentation
Project Management
MS Project
Excel
Spectrum
Construction
Industrial Projects
Cost Control
Invoicing
Purchase Requisitions
Risk Management
Status Reports
Business Administration
Record Retention
Shop Drawings
Change Orders
Building Permits

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