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Added 10 days ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Victoria, BC
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 2 months ago
Anesthesia Assistant Trainee, Anesthesia Tech Services - BC Women's Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
Full-time
Active enrolment in the Certificate of Anesthesia Assistant program
Added 13 days ago
Assistant Restaurant Manager
Red Robin Canada
Surrey, BC
We’re hiring an Assistant Restaurant Manager to lead busy shifts, coach and develop team members, and help run the day-to-day operations of a high-volume, full-service restaurant.
Added 12 days ago
Maintenance Assistant (Residential Properties)
Avenue Living Residential
Edmonton, AB
Full-time
Provide support to the Maintenance Associate Team, Regional Administrative Assistant and Residential Portfolio Manager.
Added 11 days ago
Assistant(e) Responsable du Spa / Assistant Spa Manager
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
Full-time
L’assistant(e) responsable du spa Guerlain fait partie de l'équipe de gestion et gère les activités quotidiennes du spa, du centre de remise en forme et du centre de bien-être.
Added 12 days ago
GARAGE - Assistant Manager - Carrefour du Nord
Groupe Dynamite, Inc Garage
Saint-Jérôme, QC
Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 12 days ago
GARAGE - Assistant Manager - Les Avenues Vaudreuil
Groupe Dynamite, Inc Garage
Vaudreuil-Dorion, QC · Vaudreuil, Quebec
Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 12 days ago
GARAGE - Assistant Manager - Place Rosemere
Groupe Dynamite, Inc Garage
Rosemère, QC
Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 23 days ago
Assistant Service Manager - Dartmouth Chrysler Jeep Dodge
AutoCanada Inc.
Dartmouth, NS
$100,000 to $120,000 CAD / year
Full-time
The role consists of optimizing department operations to maximize efficiency, productivity, and profitability, while ensuring exceptional customer satisfaction and retention.
Added 8 days ago
Assistant Trainmaster
CPKC
Kamloops, BC
Full-time
The Assistant Trainmaster will support the efficient movement of traffic within the road territory and yard-terminal by developing, coordinating and ensuring the daily yard-terminal/road…
Added 27 days ago
Assistant Store Manager in Training
Loblaw Companies Limited
Medicine Hat, AB
Full-time
As an Assistant Store Manager in Training, you'll complete a comprehensive training program that prepares you to support store operations, lead teams, and deliver an exceptional customer…
Added 24 days ago
Assistant Store Manager in Training
Loblaw Companies Limited
Calgary, AB
Full-time
As an Assistant Store Manager in Training, you'll complete a comprehensive training program that prepares you to support store operations, lead teams, and deliver an exceptional customer…
Added 8 days ago
Assistant, Maintenance
McKay Metis Group
Fort McMurray, AB
Full-time
McKay Métis Contracting is seeking an experienced Maintenance Assistant must be local to Fort McMurray, AB or willing to relocate. The successful local candidate will require their own…
Added 9 days ago
Administrator- West Grande Prairie Dental
123Dentist
Grande Prairie, AB
Recognition through our monthly Ambassador program
Added 1 month ago
Administrative Assistant
Latitude Management
Montreal, QC
Full-time
We are looking for an administrative assistant who will be paired with two professionals with complementary styles and needs: a Partner who is seeking a true right-hand person, capable of…
Added 12 days ago
Assistant Store Manager
Sherwin-Williams
Cranbrook, BC
The Assistant Store Manager works with the Store Manager to organize, plan, and implement strategies in a Sherwin-Williams paint store. This includes supporting all aspects of store…
Added 12 days ago
Special Events Assistant
University of Waterloo
Waterloo, ON · Student Life Centre
Full-time
The Events Assistant supports the planning, coordination, and execution of large-scale campus events and initiatives led by the Special Events Coordinator. This role plays a critical part…
Added 12 days ago
Event Supervisor, Venue Presentation
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Coca-Cola Coliseum
Part-time
Reporting to the Assistant Manager of Housekeeping, you will be jointly responsible for BMO Field & Coca-Cola Coliseum’s overall cleanliness, detail, servicing, resources, care, and…
Added 11 days ago
Assistant Store Manager
Canna Cabana
Regina, SK · Coronation Park, Regina, SK
Full-time
Our retail Assistant Store Manager (ASM) is vital to delivering a distinctive shopping experience. The ASM is primarily responsible for working collaboratively with the SM and company…
Added 13 days ago
Retail Sales Associate
Canna Cabana
Regina, SK · Coronation Park, Regina, SK
Part-time
Report any suspicious behaviors or abusive customers to Store/Assistant Store Manager
Added 10 days ago
DYNAMITE - Assistant Manager - Carrefour de L'Estrie
Groupe Dynamite, Inc Garage
Sherbrooke, QC
Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 1 month ago
GARAGE - Assistant Manager - Willowbrook Shopping Center
Groupe Dynamite, Inc Garage
Langley (District), BC · Langley, British Columbia
Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 8 days ago
Pharmacy Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
Are you ready to make a meaningful impact in healthcare? As a Pharmacy Assistant in the Peter Lougheed Centre, you’ll play a key role in ensuring patients across Alberta receive safe,…
Added 8 days ago
Pharmacy Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Temporary
Are you ready to make a meaningful impact in healthcare? As a Pharmacy Assistant at Central Production Pharmacy, you’ll play a key role in ensuring patients across Alberta receive safe,…
Added 17 days ago
General Service Employee
Westerner Park
Red Deer, AB
$21.79 to $24.7 CAD / hour
Full-time
…sports events, concerts, and other attractions. Reporting to the Assistant Manager, Event Delivery, this hands-on role requires adaptability, flexibility, and a commitment to delivering…

Closed listing

Convergint Technologies Ltd

Project Administrator - Security Solutions

Calgary, AB, Canada

Posting language: English
Posted: Sep 10, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

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Original job description

Archived listing. The details below describe a past opening.

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#CAL

About employer

More about this job

Responsibilities

The Project Administrator manages project documentation, contract details, and communication throughout the project life cycle. They also support project leads with scheduling, cost reporting, and general office operations to ensure efficient project execution.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software is required, as is experience in industrial or construction-related projects.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Documentation

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Security Solutions
Capital Projects
Contract Documentation
Project Management
MS Project
Excel
Spectrum
Construction
Industrial Projects
Cost Control
Invoicing
Purchase Requisitions
Risk Management
Status Reports
Business Administration
Record Retention
Shop Drawings
Change Orders
Building Permits

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