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Added 1 month ago
SI
Community Manager
Shannex Incorporated
Eskasoni, NS
- Full-time
We are searching for a Community Manager to join our Kiknu team based in Eskasoni, Nova Scotia.
Added 1 month ago
C
Branch Administrator, Wood Gundy-Bilingual
CIBC
Montreal, QC
- Full-time
…participating in interviewing and selecting candidates. Support Branch Manager in cultivating a performance oriented culture and develop strong employee relations with support staff by…
Added 1 month ago
IR
Fundraising Specialist - [GTA East]
Islamic Relief Canada
Burlington, ON · Toronto, ON
- Full-time
The Fund Development department aims to develop and implement strategies to increase the funding income of Islamic Relief through a range of fundraising initiatives and through acquisition…
Added 3 months ago
FH
Dietitian, Renal
Fraser Health
Abbotsford, BC
- Full-time
Reporting clinically to the Dietitian Practice Leader and administratively to the Manager, Renal Program and/or Manager, Clinical Nutrition, works as a member of an interdisciplinary team…
Added 1 month ago
B
Key Account Manager // Gestionnaire de Comptes Clés
BAT
Toronto, ON
- Full-time
Added 2 months ago
LC
Uniformed Asset Protection Personnel
Loblaw Companies Limited
New Minas, NS
- Part-time
Reports to: District Asset Protection Manager or Supervisor
Added 2 months ago
LC
Uniformed Asset Protection Personnel
Loblaw Companies Limited
Conception Bay South, NL
- Part-time
Reports to: District Asset Protection Manager or Supervisor
Added 1 month ago
LC
Associate Category Manager, Store Supplies & Uniforms
Loblaw Companies Limited
Brampton, ON
- Full-time
The Associate Category Manager, Store Supplies & Uniforms will join a team of others reporting to the Director, Strategic Sourcing Store Supplies. You will heavily support the development…
Added 1 month ago
LC
PC Express Department Manager - In Training
Loblaw Companies Limited
Courtenay, BC
- Full-time
As a Department Manager in Training. you'll complete a comprehensive development program that equips you with the skills, knowledge, and experience to lead a high-performing department and…
Added 1 month ago
LC
Sr. Product Developer
Loblaw Companies Limited
Brampton, ON
- Full-time
Work with Product Manager to provide detailed briefs to vendors and clear product development targets and timelines.
Added 5 months ago
RH
Assistant Director of Care - Evenings
Responsive Health Management
Ottawa, ON
- Up to $100,000 CAD / year
- Full-time
Assists with the development of policies and procedures consistent with resident evidenced-based care practices, College of Nurses of Ontario, Ministry of Long-Term Care, and other…
Added 1 month ago
LC
Apparel Department Manager
Loblaw Companies Limited
Peterborough, ON
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 1 month ago
LC
Produce Department Manager
Loblaw Companies Limited
Calgary, AB
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 1 month ago
LC
Produce Department Manager
Loblaw Companies Limited
Kelowna, BC
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 1 month ago
LC
Sr. HR Coordinator, National Wholesale (18 month Contract)
Loblaw Companies Limited
Brampton, ON
- Full-time
…AI-enabled tools to simplify processes and enhance the colleague and manager…
Added 1 month ago
LC
Manager, In-Store & Local Marketing
Loblaw Companies Limited
Brampton, ON
- Full-time
Manager, In-Store & Local Marketing (12 month contract)
Added 1 month ago
LC
Assistant Store Manager in Training
Loblaw Companies Limited
Calgary, AB
- Full-time
Ready to lead with purpose? Join Real Canadian Superstore as an Assistant Store Manager in Training and build the skills to inspire teams, deliver exceptional customer experiences, and grow…
Added 1 month ago
LC
Front End Department Manager Full Time Day
Loblaw Companies Limited
Ottawa, ON
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in, you will have an immediate impact on sales and customer…
Added 1 month ago
LC
Assistant Store Manager Fresh Full Time Day
Loblaw Companies Limited
Calgary, AB
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 1 month ago
LC
Produce Department Manager
Loblaw Companies Limited
Saint John, NB
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 1 month ago
LC
Assistant Store Manager
Loblaw Companies Limited
Rothesay, NB
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing colleagues and effectively planning.
Added 1 month ago
LC
Grocery Department Manager in Training
Loblaw Companies Limited
Calgary, AB
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 1 month ago
LC
Senior Analyst, National Claims Compliance
Loblaw Companies Limited
Brampton, ON
- Full-time
Reporting to the Sr. Manager, National Claims Compliance, the Senior Analyst will serve as a subject matter expert, providing analytical insight and guidance to improve processes,…
Added 1 month ago
LC
Gérant de viande
Loblaw Companies Limited
Amos, QC
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 1 month ago
LC
Assistant Department Manager Part Time Day
Loblaw Companies Limited
Calgary, AB
- Part-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…

Closed listing

Convergint Technologies Ltd

Project Administrator - Security Solutions

Calgary, AB, Canada

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Posting language: English
Posted: Sep 10, 2026

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Original job description

Archived listing. The details below describe a past opening.

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#CAL

About employer

More about this job

Responsibilities

The Project Administrator manages project documentation, contract details, and communication throughout the project life cycle. They also support project leads with scheduling, cost reporting, and general office operations to ensure efficient project execution.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software is required, as is experience in industrial or construction-related projects.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Documentation

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Security Solutions
Capital Projects
Contract Documentation
Project Management
MS Project
Excel
Spectrum
Construction
Industrial Projects
Cost Control
Invoicing
Purchase Requisitions
Risk Management
Status Reports
Business Administration
Record Retention
Shop Drawings
Change Orders
Building Permits

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