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Sales Administrator
Adecco
Ottawa, ON · Greater Ottawa Metropolitan Area
$55,000 to $60,000 CAD / year
Full-time
Our client is looking for a highly organized and hands-on Sales Administrator to support its sales and shipping operations. This is a unique opportunity for someone who is equally…
Store Administrator
Maison Birks
Toronto, ON
The Store Administrator plays a crucial role behind the scenes as he/she is responsible for all the administrative details that support sales and client service in the store. This…
Cell Lead- Receiving
Durabuilt Windows & Doors
Edmonton, AB
Full-time
Knowledge of warehouse operations, receiving, shipping, and inventory control processes
Cell Lead- Receiving
Durabuilt Windows & Doors
Edmonton, AB
Full-time
Knowledge of warehouse operations, receiving, shipping, and inventory control processes.
Added 1 day ago
Distribution Administrator
Kintetsu World Express Inc.
Brampton, ON
Full-time
Enter shipping and receiving data into the UWS system and maintain accurate records and filing systems, including customer files.
Administrative Assistant
Nabors
NL · St John'S, NL
Full-time
The Office Administrator provides front-line office support while serving as a key administrative partner to Human Resources and the broader business. The role is responsible for reception,…
Business Support Administrator - NDT Branch
J.D. Irving, Limited
Saint John, NB
Full-time
Shipping and receiving activities to include coordinating courier services, tracking deliveries, maintaining inventory records, conducting monthly inventory counts, and ordering stock and…
Office Coordinator
Price Industries Limited
Montreal, QC
Support shipping, receiving, and logistics documentation requirements.
Business Support Administrator - NDT Branch
CFM Custom Fabricators & Machinists Ltd.
Saint John, NB
Full-time
Shipping and receiving activities to include coordinating courier services, tracking deliveries, maintaining inventory records, conducting monthly inventory counts, and ordering stock and…
Business Support Administrator - Survey Branch
J.D. Irving, Limited
Saint John, NB
Full-time
Shipping and receiving activities, courier coordination, inventory tracking, monthly inventory counts, and office supply replenishment.
Business Support Administrator - Survey Branch
CFM Custom Fabricators & Machinists Ltd.
Saint John, NB
Full-time
Shipping and receiving activities, courier coordination, inventory tracking, monthly inventory counts, and office supply replenishment.
Maintenance Administrator
Civeo
Fort McMurray, Alberta
Full-time
Civeo Camp Installations Employees LP is seeking a Maintenance Administrator to support Fort McMurray Maintenance operations by providing administrative, inventory, shipping and receiving,…
Terminal Maintenance Logistics Administrator
Western Canada Lottery Corporation (WCLC)
Winnipeg, MB
Full-time
Coordinate shipping and receiving activities, including packaging, tracking, documentation, customs or brokerage reconciliation, and communication of shipment status for internal and…
Maintenance Administrator/ Shipper & Receiver
Civeo
Fort McMurray, AB
Full-time
Civeo Camp Installations Employees LP is seeking a Maintenance Administrator / Shipper & Receiver to support Fort McMurray Maintenance operations by providing administrative, inventory,…
Maintenance Administrator/ Shipper & Receiver
Civeo
Alberta · Fort McMurray, AB
Full-time
Civeo Camp Installations Employees LP is seeking a Maintenance Administrator / Shipper & Receiver to support Fort McMurray Maintenance operations by providing administrative, inventory,…
Accounting Administrator
Professional Staffing
Edmonton, AB
Full-time
Import Documentation & Pre-Receiving: Review, verify, and track international shipping/pre-receiving (PRCP) documentation packages for overseas shipments to ensure accurate ledger recording.
Added 23 hours ago
Office Administrator
Hancock Aviation LLC
NB · Chiasson Office, NB
Full-time
Hancock Aviation is a top-tier aviation services company specializing in the maintenance, sales, and management of private and corporate aircraft. We operate a growing maintenance facility…
Sales Administrator
Leavitt Machinery
Surrey, BC
Full-time
Leavitt Machinery is looking for an organized and motivated Sales Administrator to join our team in Surrey, British Columbia. As the Sales Administrator you will work closely with our…
Project Administrator - Security Solutions (Capital Projects)
Convergint Technologies Ltd
Dartmouth, NS
Shipping and receiving of materials for projects and work orders
Project Administrator
Convergint Technologies Ltd
Calgary, AB
Shipping and receiving of materials for projects and work orders
Added 3 hours ago
Project Administrator - Security Solutions
Convergint Technologies Ltd
Calgary, AB
Shipping and receiving of materials for projects and work orders
Aircraft Material Handler (YTZ)
Porter Airlines Inc.
Toronto, ON
Internship
Reporting to the Manager, Network Warehouse Operations, the Aircraft Material Handler is responsible for the handling and issuing of all aircraft material, keeping accurate inventory…
Aircraft Material Handler (YTZ)
Porter Airlines Inc.
Toronto, ON
Full-time
Reporting to the Manager, Network Warehouse Operations, the Aircraft Material Handler is responsible for the handling and issuing of all aircraft material, keeping accurate inventory…
Administrator- Fly in Fly Out
PTW Energy Services
Edmonton, AB
Full-time
Coordinating shipping, receiving, couriers, and site logistics.
Security Communications Agent (Full-time)
OEG Inc.
Edmonton, AB
Full-time
Work in collaboration with the Shipping & Receiving Administrator to assist guests, visitors, contractors, and internal departments with access control.

Convergint Technologies Ltd

Project Administrator - Security Solutions (Capital Projects)

Dartmouth, NS, Canada

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Project Administrator provides comprehensive support for capital projects by managing documentation, facilitating team communications, and maintaining project schedules and budgets. They act as a central information source and coordinate with various internal teams to ensure project execution and close-out processes are followed.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software is required, as well as experience in industrial or construction-related project environments.

Experience

2 to 5 years

Education

bachelor degree

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Security Solutions
Contract Documentation
Project Management
MS Project
Excel
PowerPoint
Visio
Spectrum
Purchase Requisitions
Construction
Industrial Projects
Business Administration
Cost Control
Invoicing
Scheduling
Risk Management
Document Retention
Procurement

Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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