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Added 16 days ago
Senior Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Continuing Studies Building (CSB)
$4,739 to $5,102 CAD / month
Full-time
…tasks under the direction of the Programs & Special Projects Administrator and the Academic Team, including tasks such as: course section creation, grades and attendance records, LMS tasks.…
Added 16 days ago
Project Controller (Field)
Arnett & Burgess Energy Services
Blackfalds, AB
Full-time
…identify change as they happens, and keep the cost, schedule, and revenue picture accurate day to day, including LEMs, progress claims, and billing. It will support major mainline…
Added 17 days ago
Appliance Sales Representative
Trail Appliances Ltd.
Surrey, BC
Achieve and pursue monthly and annual sales and revenue targets ensuring the highest level of customer service
Added 17 days ago
Accounts Receivable Administrator
Lawyers Professional Indemnity Company
Toronto, ON
Full-time
The Accounts Receivable Administrator is responsible for the accurate and timely processing of revenue (premium) receipts. These premiums relate to the mandatory professional liability…
Added 17 days ago
Water/Wastewater Process Engineering Intern
AECOM
Markham, ON
$20 to $28 CAD / hour
Internship
Work under supervision of a project manager, contract administrator, and/or senior-level team member.
Added 20 days ago
Sales Operations Lead
Metro Supply Chain
Mississauga, ON
$100,000 to $120,000 CAD / year
Full-time
The Sales Operations Lead plays a critical role in supporting Metro Supply Chain's revenue growth objectives by leading the preparation and management of customer-facing proposals,…
Added 1 month ago
Building Service Administrator- Toronto, ON
Insight
Toronto, ON
Full-time
As a Building Services Administrator, you will serve as the primary Facilities point of contact for the Toronto office, supporting day-to-day facilities operations, vendor coordination,…
Added 18 days ago
Senior Branch Administrator, Wood Gundy-Bilingual
CIBC
Laval, QC · Montreal, QC
Full-time
…employee capability and managing performance. As the Senior Branch Administrator, you will be accountable for effectively managing all administrative aspects of Wood Gundy branch…
Added 24 days ago
Service Billing Administrator
Mircom Group of Companies
Vaughan, ON
Full-time
We are seeking a driven and detail-oriented Service Billing Administrator with proven experience in handling all billing related activities. The Service Billing Administrator will report to…
Added 19 days ago
Sr. Branch Administrator CIBC Wood Gundy
CIBC
Guelph, ON · Waterloo, ON
Full-time
…employee capability and managing performance. As the Senior Branch Administrator, you will be accountable for effectively managing all administrative aspects of Wood Gundy branch…
Added 24 days ago
Payroll Administrator
Pacific Blue Cross
Burnaby, BC
Full-time
We are searching for one temporary Payroll Administrator to join our Payrolll and Benefits team.
Added 20 days ago
Tax Administrator, Scotiatrust - Toronto, ON (8-month contract)
Scotiabank
Toronto, ON
Total Tax Revenue / assigned tax preparation engagements $500,000 to $2,000,000
Added 19 days ago
Revenue Operations Manager
AlayaCare
Toronto, ON
As Revenue Operations Manager, you’ll help AlayaCare strengthen the systems and processes that enable teams to support providers and improve outcomes for clients and families. Reporting to…
Added 20 days ago
Office Administrator
Primary Engineering and Construction
Kelowna, BC
We have an opening for a full-time Office Administrator at our Kelowna, BC office. The successful candidate brings demonstrated computer skills, highly developed interpersonal…
Added 20 days ago
Vice President, Enterprise Go-to-Market Sales
Zaelab
Remote, Canada
Full-time · Remote
…equally comfortable building strategy and personally driving revenue. Initially, the VP will operate primarily as an individual contributor with one direct report, personally leading…
Added 1 month ago
Property Manager, Residential
Colonnade Management Inc.
Ottawa, ON
Full-time
…Manager will seek to optimize the performance and maximize revenue through direct involvement with all operational and property management programs, operating budget preparation and…
Added 2 months ago
Clinic Manager
WELL Health Technologies Corp
Winnipeg, MB
…digital health apps that extend the features of EMRs, billing and Revenue Cycle Management (RCM) solutions, patient engagement technologies, clinic optimization tools, data protection…
Added 11 days ago
Project Administrator - Security Solutions (Capital Projects)
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be…
Added 26 days ago
Salesforce Administrator
Broadsign
Montreal, QC
Full-time
Minimum of 3-5 years of hands-on experience as a Salesforce Administrator managing Salesforce environments.
Added 23 days ago
Philanthropy Operations Coordinator/Coordinateur/trice des opérations de philanthropie
CPAC
Ottawa, ON
Contract
Serve as the primary administrator of CPAC's donor management system and ensure the accuracy, completeness and integrity of donor and prospect information.
Added 26 days ago
General Manager
Atria Retirement Canada
Calgary, AB
$75,000 to $86,250 USD / year
Full-time
The ability to become licensed as an administrator for assisted living within a prescribed timeframe in states requiring such a license.
Added 26 days ago
Contracts Administrator
Civeo North America
Edmonton, AB
Full-time
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed…
Added 23 days ago
Manager, Finance Systems and Processes
Viral Nation Inc.
Canada
$120,000 to $135,000 CAD / year
…leadership with real-time visibility into project margins, revenue recognition, and key performance…
Added 24 days ago
Sales Administrator
HSC Holdings Inc
ON
Up to $21 CAD / hour
Full-time
The objective of the Sales Administrator is to provide assistance to the Sales Managers by relieving him/her of administrative tasks, thereby allowing him/her to concentrate on revenue…
Added 24 days ago
Administrative Support 3 & 4 Talent Pool (Red Deer)
Government of Alberta
Red Deer, AB
…are an emerging administrative professional or an experienced administrator seeking a new opportunity to demonstrate your expertise, we invite you to join our…

Convergint Technologies Ltd

Project Administrator - Security Solutions (Capital Projects)

Dartmouth, NS, Canada

Posting language: English
Posted: Sep 9, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator provides comprehensive support for capital projects by managing documentation, facilitating team communications, and maintaining project schedules and budgets. They act as a central information source and coordinate with various internal teams to ensure project execution and close-out processes are followed.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software is required, as well as experience in industrial or construction-related project environments.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Security Solutions
Contract Documentation
Project Management
MS Project
Excel
PowerPoint
Visio
Spectrum
Purchase Requisitions
Construction
Industrial Projects
Business Administration
Cost Control
Invoicing
Scheduling
Risk Management
Document Retention
Procurement

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