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Added 2 mins ago
P
System Administrator
Programmers.io
ON · Ontario, Canada
- Full-time
Programmers.io is currently looking for an "IBM i System Administrator"
Added 3 mins ago
CC
Operations Administrator
Cannapiece Corp
Pickering, ON
- Up to $45,000 CAD / year
The Operations Administrator is a detail-oriented, highly-organized individual who supports our cannabis manufacturing facility. Reporting to the Planning Operations Manager, the primary…
Added 17 mins ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
- Full-time
Added 17 mins ago
BD
Receptionist/Administrator
Bloom Dental Centre
Winnipeg, MB
- Full-time
Bloom Dental Centre is a locally owned dental practice looking for an organized, personable Receptionist/Administrator to join our team.
Added 17 mins ago
RS
Service Administrator III
Radiant Systems Solutions, Inc
Sparwood, BC
- $25 to $35 CAD / hour
- Contract
We are seeking a Service Administrator III to provide administrative and operational support within a service/branch environment.
Added 17 mins ago
CA
Account Executive - Emerging & Commercial Acc
CloudKettle, a Bell Canada company
Toronto, ON
- Full-time
Salesforce certifications (e.g., Salesforce Certified Administrator, Sales Cloud Consultant, or Business Analyst)
Added 17 mins ago
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Network Security Administrator
K&K Global Talent Solutions INC.
Montreal, QC
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Added 19 mins ago
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Health & Safety Administrator
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Edmonton, AB
- Other
Added 19 mins ago
T&
Senior Contract Administrator
Turner & Townsend
Calgary, AB
- Full-time
As a Senior Contract Administrator, you be involved in:
Added 32 mins ago
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MANAGER, FINANCE ENABLEMENT, TECHNOLOGY & TRANSFORMATION (HYBRID)
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Coordinate model testing, release readiness, documentation, administrator capability, end-user training, and ongoing support.
Added 32 mins ago
VC
Subcontract Administrator
VINCI Construction Grands Projets Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract,…
Added 32 mins ago
V
Windows Server Administrator
VySystems
Toronto, ON
- Contract
Added 34 mins ago
Warranty Administrator
Camions Excellence Peterbilt
Saint-Jacques-le-Mineur, QC · St-Jacques-le-Mineur, QC
Added 1 hour ago
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Manager Security Team - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Designation as a Certified Healthcare Protection Administrator by IAHSS or Certified Protection Professional by ASIS preferred.
Added 1 hour ago
AS
Business Administrator – Investment Operations
Argosy Securities Inc.
Toronto, ON
- Full-time
Added 1 hour ago
BG
Operations Administrator - Payments
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Moncton, NB
- Full-time
We are seeking detail and process-oriented individuals to join our new Operations team in Moncton, NB. The Operations Administrator will accurately process and support a range of banking…
Added 1 hour ago
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Enterprise Performance Management Lead System Administrator
Circle K
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- Full-time
As EPM Lead System Administrator, you will be responsible for the day-to-day administration, maintenance, and optimization of the enterprise performance management platform. You will ensure…
Added 1 hour ago
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Senior Underwriting Operations Analyst
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Toronto, ON
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Added 1 hour ago
Executive Administrator - Corporate Affairs
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Toronto, ON
Added 1 hour ago
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Service Lead
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Orono, ON
- Full-time
Ensure completion of all service warranty and product improvement programs, submitting to the warranty administrator within required timeframes.
Added 1 hour ago
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Salesforce Senior Developer
K&K Global Talent Solutions INC.
Toronto, ON
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Added 1 hour ago
WR
Office Manager – Wholesale Distribution
Wealthy Recruiting
Montreal, QC
- Full-time
This role requires someone who is more than simply an administrator. The company is looking for a high-caliber, dependable individual who can take ownership of the office, earn the trust of…
Added 1 hour ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
Reporting to the General Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 2 hours ago
Y
ServiceNow Principal Platform Architect
Yochana
Canada
- Contract
Added 2 hours ago
TI
Middleware Administrator
Tekgence Inc
Toronto, ON
- Contract
Extensive experience (7+ years) as a Middleware Administrator, with a strong focus on IHS and WAS.

Convergint Technologies Ltd

Project Coordinator - Capital Projects

Dartmouth, NS, Canada

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Job details

Posting language: English
Posted: Sep 22, 2026

Original job description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Coordinator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for assisting with project delivery, maintaining project schedules, tracking costs, and supporting general office operations.

Requirements

Candidates must have a diploma or degree in Business Administration or a Project Management certification, along with at least three years of direct project or contract administration experience. Proficiency in MS Project and Excel, as well as experience in industrial or construction-related projects, is required.

Skills

Project coordination
Contract administration
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Problem solving
Attention to detail
Scheduling
Documentation management

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Construction
Industrial Projects
Business Administration
Project Management
Cost Control
Invoicing
Purchase Requisitions
Document Retention
Scheduling
Risk Management
Customer Service
Data Analysis
Reporting
Site Instructions
Change Orders
Building Permits
Shop Drawings

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