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Added 21 mins ago
AW
Business Operations Manager
Aisthetikos Wellness & Advanced Medical Aesthetics
Calgary, AB
- Full-time
Voted Top Medical Spa in Calgary 2026 and the biggest provider for biostimulators in Central/Southern Alberta we are known for exceptional patient care, clinical excellence, education, and…
Added 21 mins ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Translation/Mobilization, Research Management and Faculty Track, Networking, and central consortium programming. Approximately half of the role will be dedicated to supporting the…
Added 3 hours ago
BG
Regional Business Development - Placement Year
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- Internship
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Added 3 hours ago
BG
Regional Sales Operations - Placement Year
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- Internship
…delivering our sales performance across the UK, Europe, and Central Asia. This role involves supporting the Region’s Sales…
Added 4 hours ago
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- Full-time
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Added 5 hours ago
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OH&S and Administration Assistant
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- Full-time
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Added 8 hours ago
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National Bank of Canada
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- Temporary
Knowledge of business banking products and services.
Added 8 hours ago
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National Bank of Canada
Calgary, AB
- Full-time
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Added 9 hours ago
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Senior Account Manager Commercial Banking
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- Full-time
…National Bank means being responsible for growing the portfolio of business clients assigned to you. Your complex and varied duties will help you rapidly become the go-to resource person to…
Added 9 hours ago
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Chief Analyst Financial Performance
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- Full-time
Act as an expert advisor to the Finance partner and the supported business line, actively advising them on opportunities to improve processes and profitability drivers
Added 9 hours ago
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Manager Financing Solutions
National Bank of Canada
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- Full-time
…for its exceptional service and unwavering support to both business owners and our colleagues, ensuring a collaborative and thriving work environment. We ultimately aim to offer you…
Added 9 hours ago
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Senior Legal Advisor
National Bank of Canada
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- Full-time
…operations and client experience through your legal expertise, business acumen, and experience navigating evolving regulatory…
Added 9 hours ago
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National Bank of Canada
Ottawa, ON
- Part-time
Demonstrate the ability to build lasting business relationships.
Added 9 hours ago
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Leader Automation Strategies
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- Full-time
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Added 9 hours ago
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Senior Specialist Hybrid Telecom Platforms
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- Full-time
Design and implement network and cloud connectivity solutions tailored to business needs
Added 9 hours ago
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Senior Manager Onboarding
National Bank of Canada
Toronto, ON
- Full-time
Coordinate multidisciplinary stakeholders across business lines, operations and support functions to ensure a seamless, efficient and well-controlled client experience.
Added 9 hours ago
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Project Coordinator, Advancement
York University
Toronto, ON
- Contract
…Advancement and Alumni Engagement. The role, in collaboration with Central Advancement and various internal and external partners, supports the development, implementation, and improvement…
Added 9 hours ago
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BANKING ADVISOR
National Bank of Canada
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- Full-time
Give advice and offer appropriate solutions for Personal and Small Business clients to meet their transaction, investment, personal financing, made-to-measure insurance and estate planning…
Added 12 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Translation/Mobilization, Research Management and Faculty Track, Networking, and central consortium programming. Approximately half of the role will be dedicated to supporting the…
Added 12 hours ago
J
2627-196 - Stewardship and Donor Relations Officer (CL3) - Central Office/IT Campus
Jobbe
Halifax, NS
- Full-time
The minimum education qualification for this position is a degree or diploma in Business, Marketing, Public Relations, Fundraising or the equivalent combination of training and experience.
Added 15 hours ago
AG
Senior Operations Technology Specialist
Artemis Gold - Blackwater Project
BC
- Other
…jurisdictions. The Company's current focus is the Blackwater Mine in central British Columbia approximately 160km southwest of Prince George and 450km northeast of Vancouver. The first gold…
Added 18 hours ago
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Banking Advisor
National Bank of Canada
Courtenay, BC
- Full-time
Give advice and offer appropriate solutions for Personal and Small Business clients to meet their transaction, investment, personal financing, made-to-measure insurance and estate planning…
Added 18 hours ago
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Banking advisor
National Bank of Canada
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
Give advice and offer appropriate solutions for Personal and Small Business clients to meet their transaction, investment, personal financing, made-to-measure insurance and estate planning…
Added 19 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Added 22 hours ago
FH
Data Engineer
Fraser Health
Surrey, BC
- Full-time
…offer the option of hybrid work within office days based at our Central City offices in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site gym and other…

Convergint Technologies Ltd

Project Coordinator - Capital Projects

Dartmouth, NS, Canada

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Job details

Posting language: English
Posted: Sep 22, 2026

Original job description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Coordinator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for assisting with project delivery, maintaining project schedules, tracking costs, and supporting general office operations.

Requirements

Candidates must have a diploma or degree in Business Administration or a Project Management certification, along with at least three years of direct project or contract administration experience. Proficiency in MS Project and Excel, as well as experience in industrial or construction-related projects, is required.

Skills

Project coordination
Contract administration
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Problem solving
Attention to detail
Scheduling
Documentation management

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Construction
Industrial Projects
Business Administration
Project Management
Cost Control
Invoicing
Purchase Requisitions
Document Retention
Scheduling
Risk Management
Customer Service
Data Analysis
Reporting
Site Instructions
Change Orders
Building Permits
Shop Drawings

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