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Added 6 hours ago
H
Assistant Contract Administrator
HDR
Toronto, ON
- Full-time
HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway…
Added 6 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters…
Added 10 hours ago
SB
Open for Account Executives
Sterling Brokers
Canada
- Full-time
…are the largest independently owned and operated Third Party Administrator (TPA) and Broker in Canada, and fourth largest overall. Established in 2014, SCB is growing rapidly and looking…
Added 12 hours ago
AI
Branch Administrator
Ainsworth Inc
Halifax, NS
- Full-time
Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across…
Added 12 hours ago
A
Director of Care - AgeCare Royal City
AgeCare
New Westminster, BC · AgeCare Royal City
- Full-time
The Director of Care (DOC) of the Long-Term Care Home is responsible to the Executive Director and the Regional Director, Care Services for management of the Resident Care Services within…
Added 14 hours ago
M
AI Business Solutions
Microsoft
Calgary, AB · Edmonton, AB · Vancouver, BC · Winnipeg, MB
- Full-time
This role requires deep technical expertise across Microsoft 365 and the Copilot portfolio, strong executive communication skills, customer-centric leadership, and the ability to lead…
Added 20 hours ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
…as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations…
Added 1 day ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager Senior
Added 1 day ago
M
AI Business Solutions
Microsoft
Calgary, AB
- Full-time
This role requires deep technical expertise across Microsoft 365 and the Copilot portfolio, strong executive communication skills, customer-centric leadership, and the ability to lead…
Added 1 day ago
JF
Youth and Family Programming Director
Jewish Federation of Ottawa
Ottawa, ON
- Part-time
The Youth and Family Programming Director (“the director”) serves as the lead programmer and administrator for all programming and engagement for young families, children and youth.…
Added 1 day ago
EXECUTIVE DIRECTOR
Southbridge Healthcare LP
Pickering, ON
Reporting to the Regional Director, the Executive Director is responsible for the overall leadership, management, and operation of the Long-Term Care Home. This role ensures high standards…
Added 1 day ago
MS
Bookkeeper / Office Administrator
MacDonald Search Group
Vancouver, BC
- Full-time
They are seeking a versatile, detail-oriented Bookkeeper / Office Administrator to handle day-to-day financial operations while overseeing general office management and executive support…
Added 1 day ago
Events & Communications Officer
AMS of UBC
Vancouver, BC
…student government staff, an AMS Service Coordinator, or an executive of any Constituency. Cannot be holding any position to which they have been appointed by (or in which they report to)…
Added 1 day ago
SI
AVP, Claims, Mid - Market & Specialty
Sovereign Insurance
Toronto, ON
- Full-time
…partnerships, influence and negotiate effectively, communicate with executive audiences, solve complex problems and adapt to evolving business needs; bilingualism in English and French is…
Added 1 day ago
SI
AVP, Claims, Mid - Market & Specialty
Sovereign Insurance
Calgary, AB
- Full-time
…partnerships, influence and negotiate effectively, communicate with executive audiences, solve complex problems and adapt to evolving business needs; bilingualism in English and French is…
Added 1 day ago
SI
AVP, Claims, Mid - Market & Specialty
Sovereign Insurance
Vancouver, BC
- Full-time
…partnerships, influence and negotiate effectively, communicate with executive audiences, solve complex problems and adapt to evolving business needs; bilingualism in English and French is…
Added 1 day ago
SI
AVP, Claims, Mid - Market & Specialty
Sovereign Insurance
Montreal, QC
- Full-time
…partnerships, influence and negotiate effectively, communicate with executive audiences, solve complex problems and adapt to evolving business needs; bilingualism in English and French is…
Added 1 day ago
O
People Analytics & Automation Specialist
Opendoor
Toronto, ON
- Full-time
Systems & Data Quality: Work alongside the Rippling/HRIS administrator to build automations on top of Rippling and strengthen the team’s data infrastructure. Validate definitions, units,…
Added 1 day ago
TC
Supervisor, Enterprise Data Services
The City of Guelph
Guelph, ON
- Other
…Data and AI Engineers, Integration Specialist, and Database Administrator - consistent with the City’s Leadership Charter to cultivate an inclusive, respectful, and motivating work…
Added 1 day ago
GF
AVP Strategic Sales - Protection Canada
GM Financial
Toronto, ON
- Full-time
…sales strategy, execution, and provide oversight of Third-Party Administrator’s field organization for GM Protection products across Canada. This role drives growth in vehicle service…
Added 1 day ago
C
Operations Assistant - Contract
cmi
Calgary, AB
- Full-time
· Have experience in operations, executive support, project coordination, administration, or a similar role.
Added 1 day ago
Quebec Health and Safety Director
Borea
Levis, QC
…frameworks, and communication strategies, while contributing to executive and Board-level…
Added 2 days ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 2 days ago
KL
Centre Director – Innalik School
Kativik llisarniliriniq
Inukjuak, QC
- Full-time
Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 2 days ago
D
Senior Business Solutions Team Lead (Remote Canada) - Future Opening
Directive
Remote, Canada
- Full-time
- Remote
Translate complex technical findings into clear recommendations for executive and non-technical stakeholders.

Convergint Technologies Ltd

Project Coordinator - Capital Projects

Dartmouth, NS, Canada

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Job details

Posting language: English
Posted: Sep 22, 2026

Original job description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Coordinator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for assisting with project delivery, maintaining project schedules, tracking costs, and supporting general office operations.

Requirements

Candidates must have a diploma or degree in Business Administration or a Project Management certification, along with at least three years of direct project or contract administration experience. Proficiency in MS Project and Excel, as well as experience in industrial or construction-related projects, is required.

Skills

Project coordination
Contract administration
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Problem solving
Attention to detail
Scheduling
Documentation management

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Construction
Industrial Projects
Business Administration
Project Management
Cost Control
Invoicing
Purchase Requisitions
Document Retention
Scheduling
Risk Management
Customer Service
Data Analysis
Reporting
Site Instructions
Change Orders
Building Permits
Shop Drawings

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