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Added 11 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined…
Added 19 hours ago
SM
Continuous Improvement Project Coordinator
Spin Master
Toronto, ON
- Full-time
Reporting directly to the Director of Customer Operations, you will provide a single, consolidated view of improvement initiatives, progress, and results across Customer Operations. You…
Added 1 day ago
GD
Administrative Assistant IV - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of…
Added 1 day ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
…to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator,…
Added 1 day ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…leadership for fisheries populations monitoring, regulations, and operations programs. This position directs, plans, develops, administers, and evaluates programs that support sustainable…
Added 1 day ago
VG
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
- Full-time
We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.
Added 1 day ago
CV
Governance Coordinator
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
Reporting to the Director, Public Interest and Corporate Secretary, the Governance Coordinator is responsible for supporting the administrative processes for the CPABC Board and its…
Added 1 day ago
PM
Coordinator, Revenue Operations
Picton Mahoney Asset Management
Toronto, ON
- Full-time
We're looking for a detail-oriented and data-driven Coordinator, Revenue Operations to join our Revenue Operations team. If you enjoy keeping data clean, working in Salesforce, and turning…
Added 1 day ago
IL
Air Import Coordinator
ITN Logistics
Mississauga, ON
- $60,000 to $63,000 CAD / year
- Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 1 day ago
S
Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18726 (2026-18726)
Sunnybrook
Toronto, ON
- Full-time
The Administrative Coordinator provides comprehensive executive and research administrative support to a highly accomplished principal investigator. This role serves as a trusted partner to…
Added 1 day ago
SM
Continuous Improvement Project Coordinator
Spin Master Ltd
Toronto, ON
- Full-time
Reporting directly to the Director of Customer Operations, you will provide a single, consolidated view of improvement initiatives, progress, and results across Customer Operations. You…
Added 1 day ago
AC
Office Coordinator
AME Consulting Group Ltd
Victoria, BC
- $55,000 to $68,000 CAD / year
- Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 1 day ago
SM
Continuous Improvement Project Coordinator
Spin Master
Toronto, ON
- Full-time
Reporting directly to the Director of Customer Operations, you will provide a single, consolidated view of improvement initiatives, progress, and results across Customer Operations. You…
Added 2 days ago
UO
Coordinator, Strategic Initiatives
University of Calgary
Calgary, AB
- Full-time
The Coordinator reports to the Manager, Programs & Innovation, with accountabilities to the executive director and OSLE's academic directors. This role provides strategic support to OSLE's…
Added 2 days ago
EA
Customer Service Agent
Executive Aviation
Victoria, BC
- Part-time
Come join us! Executive Aviation is excited to be hiring Customer Service Agents at the Victoria International Airport (YYJ) who love working in the tourism industry. This role reports…
Added 2 days ago
AG
Office Coordinator
AME Group
Vancouver, BC
- $55,000 to $68,000 CAD / year
- Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 2 days ago
NB
Senior Research Coordinator
National Bank of Canada
Toronto, ON
- Full-time
A career as a Senior Research Coordinator in the Equity Research team at National Bank of Canada, Capitals Market means acting as a key operational and administrative partner supporting the…
Added 2 days ago
GG
Directeur(trice) des Pêches Commerciales
Groupe GCRH
Quebec, QC
- Full-time
Under the supervision of the Commercial Fisheries Department management team, the coordinator provides support, coordination, and oversight of commercial fishing operations in the field.
Added 2 days ago
EA
Customer Service Agent
Executive Aviation
Victoria, BC
- Part-time
Come join us! Executive Aviation is excited to be hiring Customer Service Agents at the Victoria International Airport (YYJ) who love working in the tourism industry. This role reports…
Added 2 days ago
CD
Manager, Facilities & Security
Canada Development Investment Corporation (CDEV)
Toronto, ON
- Full-time
Act as a key workplace response coordinator during emergencies and support executive decision-making and communications during significant incidents.
Added 2 days ago
Coordinator, Executive Education
Simon Fraser University
Burnaby, BC
The Coordinator, Executive Education provides operational and administrative leadership for a portfolio of executive education programs. The role coordinates program delivery, student…
Added 2 days ago
SF
Coordinator, Executive Education
Simon Fraser University
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
The Coordinator, Executive Education provides operational and administrative leadership for a portfolio of executive education programs. The role coordinates program delivery, student…
Added 2 days ago
TS
Member Services Coordinator
The Society of Notaries Public of British Columbia
Vancouver, BC
- Full-time
Reporting to the Executive Director & CEO, you will be responsible for administering day-to-day licensing operations, acting as the central point of contact for members, ensuring rigorous…
Added 2 days ago
UO
Executive Coordinator
University of Alberta
Edmonton, AB
- Full-time
The Executive Coordinator (EC) to the Associate Vice President (AVP) of Shared Services (ShS) plays a pivotal role in providing high-level administrative and operational support to the…
Added 2 days ago
KS
Asset Management Specialist
Kelly Services (Canada), Ltd.
Toronto, ON
- Contract
Partner with business, operations, engineering, technology, data, finance, and governance teams to align solutions with asset management policy, regulatory obligations, IMS requirements,…

Convergint Technologies Ltd

Project Coordinator - Capital Projects

Dartmouth, NS, Canada

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Job details

Posting language: English
Posted: Sep 22, 2026

Original job description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Coordinator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for assisting with project delivery, maintaining project schedules, tracking costs, and supporting general office operations.

Requirements

Candidates must have a diploma or degree in Business Administration or a Project Management certification, along with at least three years of direct project or contract administration experience. Proficiency in MS Project and Excel, as well as experience in industrial or construction-related projects, is required.

Skills

Project coordination
Contract administration
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Problem solving
Attention to detail
Scheduling
Documentation management

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Construction
Industrial Projects
Business Administration
Project Management
Cost Control
Invoicing
Purchase Requisitions
Document Retention
Scheduling
Risk Management
Customer Service
Data Analysis
Reporting
Site Instructions
Change Orders
Building Permits
Shop Drawings

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