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Added 4 mins ago
IB
General Manager (Contract)
Indigo Books & Music
Thunder Bay, ON
- $57,000 to $93,000 CAD / year
- Full-time
…ideas, beautifully designed lifestyle products, and the creative people who help make it all happen. We believe in real books, living life fully and generously, being kind to each other and…
Added 19 mins ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…improving the diagnosis, treatment and lived experience of people with endometriosis. Reporting to Drs. Andrew Zakhari, Dong Bach Nguyen and Basile Tessier-Cloutier, the…
Added 19 mins ago
AW
Business Operations Manager
Aisthetikos Wellness & Advanced Medical Aesthetics
Calgary, AB
- Full-time
Aisthetikos Wellness & Medical Aesthetics is looking for a thoughtful, organized, and motivated Operations Clinic Manager to join our growing team in Marda Loop, Calgary.
Added 19 mins ago
FO
Senior Manager, Client and Funding Services - Net Zero Acceleration
Federation of Canadian Municipalities
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
alignment with corporate strategic priorities, and right-sizing within operations to funding offers, in addition to providing strategic prioritization on mission critical change initiatives…
Added 34 mins ago
ME
IT Operations Analyst
MCDOUGALL ENERGY INC
St. Thomas, ON
- Full-time
McDougall Energy is looking for an analytical and methodical individual to fill the position of IT Operations Analyst. Reporting to the IT Services and Operations Manager, the IT Operations…
Added 49 mins ago
UO
Electrotechnician
University of Ottawa
Ottawa, ON · Power Plant
- Full-time
…growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring…
Added 49 mins ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
Financial Activities: Assists in the operations related to financial accounts, by preparing invoices for the courses offered and ensuring a follow up. Ensures that funds are deposited in…
Added 49 mins ago
Project Manager (Asset Management)
Region of Waterloo
Kitchener, ON
Works collaboratively with the Manager and business units across the corporation to plan, develop, implement, maintain, and continually improve the corporate asset management program and…
Added 49 mins ago
CN
Coordinator, Team Operations
Canadian National Institute for the Blind
Barrie, ON
- $48,888 to $61,110 CAD / year
- Full-time
Recruit, onboard, orient, and support volunteers, students, and Canada Summer Jobs candidates in collaboration with the Operations Manager.
Added 49 mins ago
Real Estate Associate
Hydro One Networks Inc
Markham, ON
…agreements. Escalate pressing deadlines to the supervisor or manager for action to avoid expiration of…
Added 1 hour ago
Sr Product Manager
Rogers Communications
Toronto, ON
We are on the lookout for a seasoned Senior Product Manager to spearhead our self-serve digital platforms. In this role, you will be the product owner for both Mobile App and Web…
Added 1 hour ago
J
CLSU Manager (Commercial Support) - Insurance
JobsMedia.io
Toronto, ON
- Full-time
We’re looking for a CLSU (Commercial Lines Support Unit) Manager in Toronto. This is a "people-first" leadership role responsible for driving operational excellence across the support unit.
Added 1 hour ago
General Manager ID #1646
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Barrie, ON
The General Manager is responsible for successfully managing the ongoing daily operations of the Health and Fitness Centre by ensuring service excellence throughout the facility and…
Added 1 hour ago
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Head Cashier: Full Time - COQUITLAM
The Home Depot Canada
Coquitlam, BC
- Full-time
Added 1 hour ago
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Part-Time Manager
Claire's
Kitchener, ON
- $18 USD / hour
- Part-time
Team Collaboration: Support your Store Manager by motivating the team, sharing sales tips, and creating a positive, high-energy vibe that customers (and coworkers) love.
Added 1 hour ago
L
Assistant Manager, Guest Experience | Pine Centre Mall
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Prince George, BC
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 2 hours ago
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Director - Diversity & Inclusion
Government of Yukon
Whitehorse, YT
- Full-time
…Yukoners. At the Public Service Commission, we believe our people are our greatest strength. We are committed to creating workplaces where everyone feels respected, included, valued, and…
Added 2 hours ago
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administrative manager
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Manage the operations of a department providing several administrative services
Added 2 hours ago
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Common Area Cleaner
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Vernon, BC
- Up to $18.5 CAD / hour
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…encouraging a family-style environment, and we recognize that our people and their development are the most important asset to our resort. If you are interested in becoming part of a…
Added 2 hours ago
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Room Attendant
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- Up to $18.5 CAD / hour
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Massage Practitioner
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- Up to $24 CAD / hour
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Added 3 hours ago
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District Manager - Palm Springs / San Diego
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The District Manager directly oversees a specific Towne Park district and is responsible for district performance for financial, guest satisfaction, client satisfaction and business…
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Logistics Planning - Placement Year
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…legendary brand is a team of passionate and highly talented people who do their utmost to satisfy the wishes of clients who commission a Rolls-Royce. Each year we offer internship…
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As a Paint Shop Planning and Optimisation Intern, the successful candidate will support a team of approximately 25 people responsible for new vehicle planning, integrating new models into…
Added 3 hours ago
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Client Experience - Placement Year
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Support the Operations Manager with room booking requests, confirmations and movements.

Convergint Technologies Ltd

Project Coordinator - Capital Projects

Dartmouth, NS, Canada

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Job details

Posting language: English
Posted: Sep 22, 2026

Original job description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Coordinator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for assisting with project delivery, maintaining project schedules, tracking costs, and supporting general office operations.

Requirements

Candidates must have a diploma or degree in Business Administration or a Project Management certification, along with at least three years of direct project or contract administration experience. Proficiency in MS Project and Excel, as well as experience in industrial or construction-related projects, is required.

Skills

Project coordination
Contract administration
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Problem solving
Attention to detail
Scheduling
Documentation management

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Construction
Industrial Projects
Business Administration
Project Management
Cost Control
Invoicing
Purchase Requisitions
Document Retention
Scheduling
Risk Management
Customer Service
Data Analysis
Reporting
Site Instructions
Change Orders
Building Permits
Shop Drawings

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