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Added 3 hours ago
R
Senior Oracle Database Administrator (DBA)
Raise
Calgary, AB
- Full-time
Document replication topology, dependencies, recovery procedures, support boundaries, and service-level expectations; demonstrate the solution and transfer knowledge to operations teams.
Added 4 hours ago
L
Senior Site Contracts Administrator
Lycopodium
Mississauga, ON
- Contract
Lycopodium is currently recruiting for a Senior Site Contracts Administrator to join our growing Canadian site projects team.
Added 7 hours ago
MP
Project Coordinator - Light Industrial/Retail - Ottawa
Michael Page
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Experience with RFIs, submittals, change orders, and document control.
Added 9 hours ago
Procurement Administrator
Turner Construction
Toronto, ON
Develop general knowledge of contract documents, understand contract types, and select correct contract forms to support Procurement activities.
Added 3 days ago
FC
Administrateur(trice) de contrats de Sous-traitance / Subcontract Administrator
Flatiron Construction Corp
QC · Quebec City, QC
- Other
Are you a detail-oriented professional with a knack for navigating complex contractual landscapes? As a Subcontract Administrator, you will be primarily responsible for coordinating the…
Added 4 days ago
TR
Senior Endpoint Specialist (Contract)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- Full-time
…security, cloud infrastructure, server systems, network, and site…
Added 4 days ago
CP
Project Administrator
Colliers Project Leaders
Toronto, ON
- $58,965 to $69,371 CAD / year
- Full-time
Assist with document control, including coordinating reviews, approvals, submissions, and distribution of project documents.
Added 4 days ago
TS
Architectural Project Coordinator
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Maintain document control systems, ensuring drawings, correspondence, reports, and other project records are accurate, current, and properly archived.
Added 4 days ago
AI
Billing and Data entry Administrator (12-Month Contract)
Ainsworth Inc
Saskatoon, SK
- Full-time
GDI Ainsworth is seeking an organized and detail-oriented Billing and Data Entry Clerk for a 12-month contract position. In this role, you will be responsible for processing daily customer…
Added 4 days ago
AC
Quality Administrator
Aston Carter
Calgary, AB
- $20 to $23 CAD / hour
- Contract
Perform data entry and data verification in Excel and other Microsoft Office applications to support inventory and quality control activities.
Added 4 days ago
AC
Quality Administrator
Aston Carter
Calgary, AB
- Full-time
Perform data entry and data verification in Excel and other Microsoft Office applications to support inventory and quality control activities.
Added 5 days ago
RM
Field Clerk - Eastwood - Quebec
REDPATH MINING
Rouyn-Noranda, QC
- Full-time
The Project Administrator supports the on-site Project team acting as a liaison between the project and the various administrative departments at Head Office.
Added 5 days ago
E
Construction Contract Administrator
EXP
Calgary, AB
- Full-time
Be our next Construction Contract Administrator!
Added 5 days ago
ES
Salesforce Technical Consultant
Epsilon Solutions Ltd.
Mississauga, ON
- Contract
Support deployment activities across Development, QA, UAT, and Production environments.
Added 5 days ago
C
Contract Administrator
Confidential
Vaughan, ON
- $85,000 to $100,000 CAD / year
- Full-time
Maintain version control for contract drafts, markups, scopes of work, exhibits, and supporting documentation.
Added 5 days ago
S
Construction Contract Administrator - Mechanical
Stantec
Edmonton, AB
- Full-time
As a Construction Administrator, you will be part of an integrated multidisciplinary team. The CA interprets and administers construction contracts and ensures project work is completed in…
Added 6 days ago
A
Project Administrator
Alstom
Ottawa, ON
- $50,000 to $70,000 CAD / year
As a Project Administrator, you will provide administrative, document control, and project coordination support to ensure the successful execution of projects. You will work closely with…
Added 6 days ago
AC
Administrator
Aston Carter
New Westminster, BC
- $24 to $25 CAD / hour
- Contract
This Administrative Assistant role within Indigenous Relations provides comprehensive operational and coordination support to advance relationship-building and reconciliation initiatives.…
Added 7 days ago
AS
Salesforce Technical Consultant
Ardent SoftSol Inc.
Mississauga, ON
- Contract
Support deployment activities across Development, QA, UAT, and Production environments.
Added 7 days ago
W
Legal & Compliance Specialist
WalterFedy
Hamilton, ON
- Full-time
Act as the business owner and administrator for approved AI-powered contract review tools and associated workflows.
Added 8 days ago
AN
Project Manager (Design-Build)
Avia NG Airport Consultants
Richmond Hill, ON
- $100,000 to $140,000 CAD / year
- Full-time
You will help with document control requirements, track decisions, prepare meeting materials, and support the resolution of design and coordination issues that arise from working in live…
Added 10 days ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications.…
Added 10 days ago
AC
Administrateur(trice) Aux Réclamations/claims Administrator
Aston Carter
Saint-Eustache, QC
- $31.51 to $35.42 CAD / hour
- Contract
Ce poste Contract est basé à Saint-Eustache, QC.
Added 11 days ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
Assist with contract administration, including document tracking, filing, and general administrative support.
Added 11 days ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
…consideration across multiple current and future administrative support positions simultaneously. Whether you are an emerging administrative professional or an experienced administrator…

Convergint Technologies Ltd

Project Coordinator - Capital Projects

Dartmouth, NS, Canada

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Job details

Posting language: English
Posted: Sep 22, 2026

Original job description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Coordinator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for supporting project delivery, maintaining project schedules, tracking costs, and assisting with general office operations.

Requirements

Candidates must have a diploma or degree in Business Administration or a Project Management certification, along with at least three years of direct project or contract administration experience. Proficiency in MS Office, specifically Excel and MS Project, is required along with experience in industrial or construction-related projects.

Skills

Project coordination
Contract administration
Project management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Capital Projects
Contract Administration
Construction
Industrial Projects
MS Project
Excel
PowerPoint
Visio
Spectrum
Project Management
Business Administration
Cost Control
Invoicing
Purchase Requisitions
Scheduling
Risk Management
Documentation
Compliance
Operations Support

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