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Convergint Technologies Ltd

Project Cost Administrator

Calgary, AB, Canada

Posting language: English
Posted: Sep 28, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’ responsibilities include maintenance of all job records, including job set-up, basic project cost review, progress billing preparation, warranty letters, change orders and job notes. You will be working closely with stakeholders, e.g. project managers, senior managers, and customer representatives to ensure accurate administration and maintenance of project documentation with respect to invoicing and contract compliance.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with contract administration for assigned customer and CTC locations including contract documentation follow-up and invoicing.
Enter job bookings and change orders for assigned locations, ensure digital files are set up, and send notifications of job bookings to the Project Managers and sales team.
Enter projects updates to financial system, including project notes and timelines.
Develop contacts within the accounting and contract administration departments of our customers to gain a better understanding of how our customers operate and how we can provide the highest level of customer service.
Assist with monitoring jobs, identify anomalies and provide managers with accurate feedback to enable effective and timely decision.
Work closely with project managers and collections to ensure timely receipt of invoices.
Assist in providing the documentation produced for project closeout.
Assist with first level vendor invoice approvals as required.
Attend weekly/monthly project meetings when required by the Project Cost Supervisor.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.

What You’ll Need

Good interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
Good Microsoft Outlook, Excel, Word and Power Point skills.
Basic financial analytical skills including cost control and ability to interpret financial reports.
Good accounts receivable knowledge.
Strong customer service/care skills.
Strong attention to detail and results focused.
Strong team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Good proficiency with financial software packages

Requirements

College diploma or certificate in Business Administration, Accounting or similar program required; extensive relevant experience will also be considered.
Minimum of two years’ experience in bookkeeping or an accounting environment. Project cost accounting experience an asset.
Minimum of one years’ experience in a construction environment preferred

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

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More about this job

Responsibilities

Maintain project records and documentation, including job setup, cost reviews, progress billing, change orders, warranty letters, and project updates. Coordinate with project managers, customers, accounting, and collections to support accurate invoicing, contract compliance, project monitoring, and closeout.

Requirements

A college diploma or certificate in Business Administration, Accounting, or a similar program is required, though extensive relevant experience may be considered. Candidates need at least two years of bookkeeping or accounting experience; construction experience is preferred, along with financial software proficiency, accounts receivable knowledge, and strong communication and organizational skills.

Skills

Contract Administration
Project Cost Review
Progress Billing
Invoicing
Accounts Receivable
Cost Control
Financial Analysis
Financial Reporting
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Customer Service
Attention to Detail
Organization and Time Management
Teamwork

Benefits

Company Holidays and Paid Time Off
Medical Benefits
Dental Benefits
Employer RRSP Contribution
Safety-Focused Work Environment
Colleague Assistance Program
Tuition Reimbursement
Competitive Compensation Plan
Corporate Social Responsibility Day

Visa sponsorship

Not detected in the job text

Keywords

Project Cost Administration
Contract Administration
Project Cost Accounting
Job Records
Job Setup
Project Cost Review
Progress Billing
Invoicing
Change Orders
Warranty Letters
Project Documentation
Contract Compliance
Accounts Receivable
Cost Control
Financial Reports
Financial Software
Vendor Invoice Approvals
Project Closeout
Construction
Bookkeeping
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Customer Service

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