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Added 14 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Fernie, BC
- Internship
…comfortably. At Leroux, we’ve got your back with excellent administrative and billing support, plus hands-on mentorship that really makes a difference. You'll be working alongside a…
Added 14 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Fernie, BC
- Internship
…comfortably. At Leroux, we’ve got your back with excellent administrative and billing support, plus hands-on mentorship that really makes a difference. You'll be working alongside a…
Added 14 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…examination rooms, an advanced EMR system, and a highly skilled administrative and clinical support team. Our physicians benefit from a strong referral network and an environment that…
Added 14 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kamloops, BC
- Full-time
Royal Inland Hospital (RIH) offers a collaborative environment that values professional excellence and work-life balance. We are seeking dedicated Family Physicians with Obstetrical…
Added 14 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kamloops, BC
- Full-time
Royal Inland Hospital (RIH) Offers a Collaborative Environment That Values Professional Excellence And Work-life Balance. We Are Seeking Dedicated Family Physicians With Obstetrical…
Added 30 mins ago
RB
Private Banking Associate
Royal Bank of Canada
Vancouver, BC
- Full-time
As a sales and client service professional, you will maximize opportunities with clients to enhance retention, revenue growth and referrals
Added 1 hour ago
TS
Disability Support Worker
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Full-time
Creating a therapeutic rapport with Individuals that respects professional boundaries.
Added 1 hour ago
S
Adult Staffed Living Support Worker (Garden City House) - Casual
Strive
Port Coquitlam, BC
- Part-time
Paid trainings (First Aid, CPR, Mandt, etc.) and professional development
Added 1 hour ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
Are you a customer service professional with strong administrative & accounting skills? Do you enjoy a fast-paced environment and meeting deadlines? Are you ready to take your experience to…
Added 1 hour ago
CC
Manager, Change Management
Canadian Cancer Society
Toronto, ON
- Full-time
Ensure staffing needs are met through effective recruitment, onboarding, performance management, coaching and professional development practices.
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
As part of our mandatory screening process, SMH will require professional references, verification of academic training and professional accreditation along with a current vulnerable sector…
Added 1 hour ago
HR
Sr Sales and Operations Coordinator
Herc Rentals
Toronto, ON · North York, ON
- Full-time
This role is ideal for an operations-minded professional who thrives in a fast-paced environment, enjoys solving problems, coordinating multiple priorities, and learning the equipment,…
Added 1 hour ago
CC
Manager, Change Management
Canadian Cancer Society
Ottawa, ON
- Full-time
Ensure staffing needs are met through effective recruitment, onboarding, performance management, coaching and professional development practices.
Added 1 hour ago
CC
Manager, Change Management
Canadian Cancer Society
Quebec, QC
- Full-time
Ensure staffing needs are met through effective recruitment, onboarding, performance management, coaching and professional development practices.
Added 1 hour ago
CC
Manager, Change Management
Canadian Cancer Society
Montreal, QC
- Full-time
Ensure staffing needs are met through effective recruitment, onboarding, performance management, coaching and professional development practices.
Added 1 hour ago
CC
Manager, Change Management
Canadian Cancer Society
Vancouver, BC
- Full-time
Ensure staffing needs are met through effective recruitment, onboarding, performance management, coaching and professional development practices.
Added 1 hour ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
…external clients. This position supports a wide variety of company administrative operations in a prompt and professional manner. The incumbent is responsible for organizing and…
Added 1 hour ago
FS
Administrative Assistant
Friendly Senior Living
Swift Current, SK
- Full-time
Provide professional, confidential, and efficient administrative support to management and various departments.
Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
…cross-functional team (CFT), which brings together operational, administrative, and safety leaders to provide coordination, consistency and…
Added 1 hour ago
MD
Appeals Officer - Revenue Tax Specialist Senior/Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
Added 1 hour ago
CC
Manager, Leadership Giving, Ontario
Canadian Cancer Society
Hamilton, ON
- Full-time
Developed communication and presentation skills, polished, professional and demonstrate a high degree of integrity and discretion.
Added 1 hour ago
CC
Sr. Specialist, Relay for Life Youth
Canadian Cancer Society
Toronto, ON
- Full-time
Facilitate professional development sessions quarterly for the team.
Added 1 hour ago
CC
Manager, Leadership Giving, Ontario
Canadian Cancer Society
Toronto, ON
- Full-time
Developed communication and presentation skills, polished, professional and demonstrate a high degree of integrity and discretion.
Added 1 hour ago
CC
Senior Manager, Donor Communications
Canadian Cancer Society
Calgary, AB
- Full-time
You’re a senior communications and fundraising professional who wants to help transform the future of cancer by developing and delivering 1:many and 1:1 donor communications to support…
Added 1 hour ago
CC
Senior Manager, Donor Communications
Canadian Cancer Society
Halifax, NS
- Full-time
You’re a senior communications and fundraising professional who wants to help transform the future of cancer by developing and delivering 1:many and 1:1 donor communications to support…

Convergint

Project Administrator

Dartmouth, NS, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Build a career where values meet worldwide opportunity.

Job Description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.

Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.

Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.

Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.

Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.

Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.

Administer project setup and collaborate MS Project with the Project Manager.

Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.

Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.

Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.

Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.

Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.

Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.

Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.

Assist in the preparation of bi-weekly status reports and consolidating project related risk.

Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.

Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.

Shipping and receiving of materials for projects and work orders

Assisting with Prioritizing and Scheduling of service calls and work orders

Assist with Scheduling of Technicians

Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.

Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business

Strong attention to detail.

Excellent customer service skills and awareness for customer care/satisfaction.

Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project

Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.

Shows initiative – engages in proactive behavior and looks for opportunities

Strong analytical skills necessary to resolve problems and look for solutions

Strong financial analytical skills including cost control

Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.

Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.

Minimum Of Three Years Of Direct Project/contract Administration Experience.

Experience working in a multi-discipline project team.

Experience in Industrial related projects.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off

Immediate comprehensive benefit plan (medical, dental, etc.)

Employer contribution to RRSP

Work environment committed to safety

Colleague Assistance Program

Tuition reimbursement

Competitive salary and compensation plan

Corporate Social Responsibility Day

And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Apply About employer

More about this job

Responsibilities

Manage project and contract documentation, coordinate communications and action items, and support project planning, scheduling, reporting, and close-out. Track project costs and invoices, coordinate purchasing and materials, maintain records, and support project teams and general office operations.

Requirements

Requires a diploma or degree in Business Administration, Project Management certification, or related experience, along with at least three years of direct project or contract administration experience. Candidates should have experience supporting multidisciplinary and industrial projects, strong organizational and communication skills, financial analysis abilities, and advanced proficiency with Microsoft Office and Microsoft Project.

Skills

Project Administration
Contract Documentation
Project Coordination
Construction Administration
Microsoft Project
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Cost Control
Financial Analysis
Scheduling
Document Management
Customer Service
Communication
Data Analysis

Benefits

Company Holidays
Paid Time Off
Medical Benefits
Dental Benefits
Employer RRSP Contributions
Safety-Focused Work Environment
Colleague Assistance Program
Tuition Reimbursement
Competitive Salary and Compensation Plan
Corporate Social Responsibility Day

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Contract Administration
Project Management
Construction Administration
Pre-Bid
Project Execution
Project Close-Out
Microsoft Project
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Spectrum
Project Scheduling
Cost Control
Direct Labour
Subcontracts
Purchase Requisitions
Purchase Orders
Accounts Receivable
Client Invoicing
Risk Reporting
Document Retention
Shop Drawings
Requests for Information
Building Permits
Industrial Projects
Project Data Analysis
Customer Service

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