Original job description
Build a career where values meet worldwide opportunity.
Job Description
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.
Who You Are
You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.
Who We Are
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.
What you’ll do with “Our Training and Your Experience”
Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations
What You’ll Need
Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members
Requirements
Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum Of Three Years Of Direct Project/contract Administration Experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.
Company Benefits And Perks
Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:
Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…
Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.
Visit our Convergint careers site to learn more about the company and the exciting opportunities available.
#ATL
Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.
More about this job
Responsibilities
Manage project and contract documentation, coordinate communications and action items, and support project planning, scheduling, reporting, and close-out. Track project costs and invoices, coordinate purchasing and materials, maintain records, and support project teams and general office operations.
Requirements
Requires a diploma or degree in Business Administration, Project Management certification, or related experience, along with at least three years of direct project or contract administration experience. Candidates should have experience supporting multidisciplinary and industrial projects, strong organizational and communication skills, financial analysis abilities, and advanced proficiency with Microsoft Office and Microsoft Project.
Skills
- Project Administration
- Contract Documentation
- Project Coordination
- Construction Administration
- Microsoft Project
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Visio
- Cost Control
- Financial Analysis
- Scheduling
- Document Management
- Customer Service
- Communication
- Data Analysis
Benefits
- Company Holidays
- Paid Time Off
- Medical Benefits
- Dental Benefits
- Employer RRSP Contributions
- Safety-Focused Work Environment
- Colleague Assistance Program
- Tuition Reimbursement
- Competitive Salary and Compensation Plan
- Corporate Social Responsibility Day
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Construction
- Finance & Accounting
- Security & Safety
Keywords
- Project Administration
- Project Coordination
- Contract Administration
- Project Management
- Construction Administration
- Pre-Bid
- Project Execution
- Project Close-Out
- Microsoft Project
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Visio
- Spectrum
- Project Scheduling
- Cost Control
- Direct Labour
- Subcontracts
- Purchase Requisitions
- Purchase Orders
- Accounts Receivable
- Client Invoicing
- Risk Reporting
- Document Retention
- Shop Drawings
- Requests for Information
- Building Permits
- Industrial Projects
- Project Data Analysis
- Customer Service
