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Added 5 mins ago
CR
Materials Coordinator
Cando Rail & Terminals
Winnipeg, MB
- Full-time
The Material Coordinator will be responsible for selecting and purchasing products to support our railcar and locomotive repair and overhaul material requirements. If you enjoy problem…
Added 5 mins ago
D
Senior Benefits Training Coordinator
Desjardins
Toronto, ON
- Full-time
As Senior Benefits Training Coordinator in Group benefits, you will oversee a team of service representatives who focus on proactive, positive communications with clients. Your role…
Added 5 mins ago
D
Senior Benefits Training Coordinator
Desjardins
Toronto, ON
- Full-time
As Senior Benefits Training Coordinator in Group benefits, you will oversee a team of service representatives who focus on proactive, positive communications with clients. Your role…
Added 20 mins ago
MC
Parking/ONE Card/Campus Store Support (Regular Part Time)
Mohawk College
ON
- Part-time
…workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our…
Added 20 mins ago
LC
Coordinator - Preventative Maintenance
Linamar Corporation
Guelph, ON
- Full-time
The Preventative Maintenance Coordinator will act as the primary liaison person between maintenance and operations, while developing, coordinating, and monitoring preventative maintenance…
Added 36 mins ago
NA
Career and Employment Liaison
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Reporting to the Employer Relations Supervisor, and working closely with the Career Education, and WIL Coordination Operations Supervisors respectively, this role acts as a key connector…
Added 50 mins ago
E
Real Estate Portfolio Coordinator
EllisDon
Mississauga, ON
- Full-time
You As a ‘Real Estate Portfolio Coordinator’ Will
Added 50 mins ago
H
Procurement Specialist
Hays
Brampton, ON
- Contract
Senior Project Coordinator – Store Supplies Procurement
Added 1 hour ago
Micromobility Coordinator (Methods Analyst I)
City of Edmonton
AB
Prepare clear project documentation, briefing notes, implementation trackers, and presentations for leadership and project teams
Added 1 hour ago
GE
Operations Manager
GFL Environmental Inc.
Winnipeg, MB
- Full-time
Partner with the Operations Coordinator to maintain accurate production tracking, labor scheduling, and executive operational reporting.
Added 1 hour ago
SI
Construction & Facilities Coordinator
Service Inspired Restaurants
Oakville, ON
- Other
As a Construction & Facilities Coordinator you will be responsible for the following:
Added 1 hour ago
VB
Project & Shutdown Management Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
These permanent positions will be on a 4x10s schedule, working either Monday to Thursday or Tuesday to Friday at our Long Harbour Operations Site.
Added 1 hour ago
VB
Construction and Commissioning Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles…
Added 1 hour ago
VB
Project & Shutdown Management Lead
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
Previous work experience in underground mining operations would be an asset.
Added 1 hour ago
LI
Operations Coordinator
LOCAL INDUSTRIAL PARTNERS
Genelle, BC
- Full-time
We are seeking a motivated, technically minded Operations Coordinator to support our Genelle Metal Recycling Facility and regional industrial projects.
Added 1 hour ago
VB
Analyst II, IT
Vale Base Metals
Sudbury, ON
- Contract
…Applications across Vale Base Metals' Canada and International operations. The successful candidate will lead and coordinate application projects and enhancements while supporting the…
Added 1 hour ago
Supervisor, Workplace Services
UFA Co-operative Ltd.
Calgary, AB
Lead the Facilities Lead, Facilities Coordinator, mailroom operations, and vendor-delivered workplace services.
Added 1 hour ago
Senior Manager, Non-Financial Risk and Operational Risk Oversight, Control & Support Functions
Scotiabank
Toronto, ON
Serve as the primary reporting, insights, and communication channel coordinator for GTB NFR activities. For each risk domain, the Senior Manager coordinates the collection, synthesis,…
Added 1 hour ago
TP
Digital Media & Community Engagement Coordinator
Thunderbird Plumbing
Victoria, BC
- Full-time
We're a family- and founder-operated business with deep roots in Victoria and growing operations across Nanaimo, Parksville, and the surrounding communities. We believe in showing up, doing…
Added 1 hour ago
EA
Ramp Coordinator
Executive Aviation
Victoria, BC
- Full-time
…Wing team. This person will help in providing around the clock leadership and coverage to our airline partners and team members. You will be the "go-to" person in addressing challenges our…
Added 1 hour ago
AO
Indian Day School Program Coordinator - EUTC - Competition 2026-102
Assembly of Manitoba Chiefs
Winnipeg, MB
- Full-time
The Indian Day School Program Coordinator works closely with program staff, leadership, and external stakeholders to ensure efficient program operations, adherence to organizational…
Added 1 hour ago
MI
Clinic Manager
Mindsession Intercultural Psychology
Montreal, QC
- Other
The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes…
Added 1 hour ago
U
Supervisor, Workplace Services
UFA
Calgary, AB
- Full-time
Lead the Facilities Lead, Facilities Coordinator, mailroom operations, and vendor-delivered workplace services.
Added 1 hour ago
IH
Office Coordinator
Inspired HR Ltd
Vancouver, BC
- Full-time
Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.
Added 2 hours ago
YO
Out-Tripping Food Services Coordinator
YMCA of Greater Toronto
Torrance, ON
- Part-time
The Out-Tripping Food Services Coordinator coordinates food preparation and packing for camper trips and supports camp kitchen operations. The position works with the Kitchen and…

Convergint

Project Administrator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Build a career where values meet worldwide opportunity.

Job Description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.

Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.

Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.

Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.

Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.

Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.

Administer project setup and collaborate MS Project with the Project Manager.

Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.

Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.

Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.

Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.

Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.

Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.

Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.

Assist in the preparation of bi-weekly status reports and consolidating project related risk.

Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.

Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.

Shipping and receiving of materials for projects and work orders

Assisting with Prioritizing and Scheduling of service calls and work orders

Assist with Scheduling of Technicians

Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.

Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business

Strong attention to detail.

Excellent customer service skills and awareness for customer care/satisfaction.

Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project

Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.

Shows initiative – engages in proactive behavior and looks for opportunities

Strong analytical skills necessary to resolve problems and look for solutions

Strong financial analytical skills including cost control

Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.

Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.

Minimum Of Three Years Of Direct Project/contract Administration Experience.

Experience working in a multi-discipline project team.

Experience in Industrial related projects.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off

Immediate comprehensive benefit plan (medical, dental, etc.)

Employer contribution to RRSP

Work environment committed to safety

Colleague Assistance Program

Tuition reimbursement

Competitive salary and compensation plan

Corporate Social Responsibility Day

And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Apply About employer

More about this job

Responsibilities

Manage project and contract documentation, coordinate communications and action items, and support project planning, scheduling, reporting, and close-out. Track project costs and invoices, coordinate purchasing and materials, maintain records, and support project teams and general office operations.

Requirements

Requires a diploma or degree in Business Administration, Project Management certification, or related experience, along with at least three years of direct project or contract administration experience. Candidates should have experience supporting multidisciplinary and industrial projects, strong organizational and communication skills, financial analysis abilities, and advanced proficiency with Microsoft Office and Microsoft Project.

Skills

Project Administration
Contract Documentation
Project Coordination
Construction Administration
Microsoft Project
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Cost Control
Financial Analysis
Scheduling
Document Management
Customer Service
Communication
Data Analysis

Benefits

Company Holidays
Paid Time Off
Medical Benefits
Dental Benefits
Employer RRSP Contributions
Safety-Focused Work Environment
Colleague Assistance Program
Tuition Reimbursement
Competitive Salary and Compensation Plan
Corporate Social Responsibility Day

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Contract Administration
Project Management
Construction Administration
Pre-Bid
Project Execution
Project Close-Out
Microsoft Project
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Spectrum
Project Scheduling
Cost Control
Direct Labour
Subcontracts
Purchase Requisitions
Purchase Orders
Accounts Receivable
Client Invoicing
Risk Reporting
Document Retention
Shop Drawings
Requests for Information
Building Permits
Industrial Projects
Project Data Analysis
Customer Service

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