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Added 11 mins ago
NF
Renewable Energy Asset Manager
Natural Forces
Halifax, NS
- Full-time
The Asset Manager serves as the owner's representative and primary point of coordination between operations personnel, contractors, project partners, customers, and internal development,…
Added 11 mins ago
C
Business Development Manager
CAE
Ottawa, ON
- Full-time
…For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our…
Added 25 mins ago
ME
Assistant General Manager
MBS Equipment Company Canada
Burnaby, BC
- Full-time
The Assistant General Manager plays a key leadership role in supporting the General Manager with the overall operations of Western Canada. This position is responsible for fostering strong…
Added 25 mins ago
A
Store Manager (temporary)
Ardene
Ottawa, ON · Kanata, ON
- Full-time
The temporary Store Manager works with the District Supervisor to oversee all store operations, as well as plan & execute strategies to drive sales and profitability. The Store Manager is…
Added 25 mins ago
CO
Manager, Health And Safety
Commissionaires Ottawa
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Reporting to the CHRO, the Manager acts as the organization’s H&S subject matter expert, responsible for compliance, workers’ compensation and non-occupational claims management (WSIB,…
Added 25 mins ago
N
VIE - Asset Manager - Canada (M/F)
Neoen
Toronto, ON
- Full-time
The Asset Manager will be responsible for promoting high health, safety and environmental (HSE) standards, coordination of the operation stakeholders, administration of the Operations &…
Added 25 mins ago
RG
Superintendent
Roni Group
Ottawa, ON
- $115,000 to $150,000 CAD / year
- Full-time
…and Eastern Ontario. You will lead crews and coordinate field operations with our operations, project management and safety teams to deliver safe, productive work that meets drawings,…
Added 25 mins ago
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VIE - Asset Manager - Canada (M/F)
Neoen
Calgary, AB
- Full-time
The Asset Manager will be responsible for promoting high health, safety and environmental (HSE) standards, coordination of the operation stakeholders, administration of the Operations &…
Added 26 mins ago
W
Mechanical Engineer-in-Training
Wood
Saskatoon, SK
- Full-time
Wood currently has an exciting opportunity for a Mechanical Engineer in Training to join our Minerals & Metals (M&M) team. Reporting to the Mechanical Department Manager, this position is…
Added 26 mins ago
Health Services Manager - Primary Health Care
Nova Scotia Health and IWK Health
Sydney, NS
The Health Services Manager (HSM), Primary Health Care (PHC) is a member of the leadership team and is responsible for the operation, functioning and quality of the Primary Health Care,…
Added 55 mins ago
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Regional Clinical Manager (RRT / RPSGT) – Edmonton, AB
Snore MD
AB · Edmonton, AB
- $95,000 to $115,000 CAD / year
- Full-time
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Added 55 mins ago
Senior Portfolio Manager- EPMO
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Toronto, ON
…planning, and monitoring and management of some projects in operations. In addition, the Senior Portfolio Manager will be expected to keep abreast of current state, trends, best practice,…
Added 55 mins ago
Service Technician
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Amherst, NS
Eastlink provides comprehensive in-house technical and safety training, mentoring, and ongoing development opportunities to ensure employees have the skills and support needed to succeed…
Added 1 hour ago
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Dispatch Manager
Univar Solutions
Guelph, ON
- Full-time
The Dispatch Manager is responsible for routing and scheduling all outbound freight. Supervise truck drivers, admin support personnel and fleet maintenance persons associated with the…
Added 1 hour ago
AS
ILS Manager
AirPro SAR Services Inc.
Ottawa, ON
- Full-time
Reporting directly to the Chief Operations Officer and working in close partnership with the Contract Management Office (CMO) Lead, the ILS Manager will lead a multidisciplinary team to…
Added 1 hour ago
UO
Systems Administrator Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Data Centre Services, the Systems Administrator Operations works as part of a team to ensure the operational effectiveness of the university’s servers, storage and…
Added 1 hour ago
PH
Health Emergency Management (HEM) Specialist, Projects and Initiatives
Provincial Health Services Authority
Prince George, BC
- Full-time
Reporting to a Director or Manager, Health Emergency Management BC (HEMBC), and operating as the internal project management office for the assigned team, the Specialist provides advice and…
Added 1 hour ago
PH
Project Manager I
Provincial Health Services Authority
Burnaby, BC
- Full-time
…safety is inherent in all aspects of this position. The Project Manager I leads and co-ordinates all aspects of the current projects undertaken by the department. The Project Manager I…
Added 1 hour ago
PH
Project Manager I
Provincial Health Services Authority
Vancouver, BC
- Full-time
…safety is inherent in all aspects of this position. The Project Manager I leads and co-ordinates all aspects of the current projects undertaken by the department. The Project Manager I…
Added 1 hour ago
PH
Project Manager I
Provincial Health Services Authority
Vancouver, BC
- Full-time
…safety is inherent in all aspects of this position. The Project Manager I leads and co-ordinates all aspects of the current projects undertaken by the department. The Project Manager I…
Added 1 hour ago
MC
Chef D'equipe
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As a Store Lead, you will partner with your Store Manager to support store team members to achieve sales performance expectations through active coaching, development of a team selling…
Added 1 hour ago
AU
Security Guard - Full Time Overnight
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- $16 CAD / hour
- Full-time
Undertake site specific training, follow direction and guidance from Site Supervisor or Manager
Added 1 hour ago
C
Site Foreman - FIFO
Convergint
Fort McMurray, AB
- Full-time
Communicate project and maintenance progress, risks, resource requirements, and operational concerns to the customer and Operations Manager.
Added 2 hours ago
NM
Parts Lead
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Radville, SK
- Full-time
…1959. The family owners are actively involved in the day-to-day operations and strive to know their employees on a first name basis. We recognize work anniversaries and have an active…
Added 2 hours ago
TH
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Convergint

Project Administrator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Build a career where values meet worldwide opportunity.

Job Description

Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.

Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.

Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.

Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.

Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.

Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.

Administer project setup and collaborate MS Project with the Project Manager.

Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.

Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.

Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.

Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.

Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.

Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.

Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.

Assist in the preparation of bi-weekly status reports and consolidating project related risk.

Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.

Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.

Shipping and receiving of materials for projects and work orders

Assisting with Prioritizing and Scheduling of service calls and work orders

Assist with Scheduling of Technicians

Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.

Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business

Strong attention to detail.

Excellent customer service skills and awareness for customer care/satisfaction.

Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project

Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.

Shows initiative – engages in proactive behavior and looks for opportunities

Strong analytical skills necessary to resolve problems and look for solutions

Strong financial analytical skills including cost control

Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.

Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.

Minimum Of Three Years Of Direct Project/contract Administration Experience.

Experience working in a multi-discipline project team.

Experience in Industrial related projects.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off

Immediate comprehensive benefit plan (medical, dental, etc.)

Employer contribution to RRSP

Work environment committed to safety

Colleague Assistance Program

Tuition reimbursement

Competitive salary and compensation plan

Corporate Social Responsibility Day

And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Apply About employer

More about this job

Responsibilities

Manage project and contract documentation, coordinate communications and action items, and support project planning, scheduling, reporting, and close-out. Track project costs and invoices, coordinate purchasing and materials, maintain records, and support project teams and general office operations.

Requirements

Requires a diploma or degree in Business Administration, Project Management certification, or related experience, along with at least three years of direct project or contract administration experience. Candidates should have experience supporting multidisciplinary and industrial projects, strong organizational and communication skills, financial analysis abilities, and advanced proficiency with Microsoft Office and Microsoft Project.

Skills

Project Administration
Contract Documentation
Project Coordination
Construction Administration
Microsoft Project
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Cost Control
Financial Analysis
Scheduling
Document Management
Customer Service
Communication
Data Analysis

Benefits

Company Holidays
Paid Time Off
Medical Benefits
Dental Benefits
Employer RRSP Contributions
Safety-Focused Work Environment
Colleague Assistance Program
Tuition Reimbursement
Competitive Salary and Compensation Plan
Corporate Social Responsibility Day

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Contract Administration
Project Management
Construction Administration
Pre-Bid
Project Execution
Project Close-Out
Microsoft Project
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Visio
Spectrum
Project Scheduling
Cost Control
Direct Labour
Subcontracts
Purchase Requisitions
Purchase Orders
Accounts Receivable
Client Invoicing
Risk Reporting
Document Retention
Shop Drawings
Requests for Information
Building Permits
Industrial Projects
Project Data Analysis
Customer Service

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