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Added 12 mins ago
Intermediate Contract Administrator
Zeidler Architecture
Calgary, AB
Contract
We are currently seeking an Intermediate Contract Administrator to join the Calgary Team. The ideal candidate brings strong contract administration experience, effective field coordination…
Added 12 mins ago
Office Administrator - Power Services
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Coquitlam, BC
Full-time
Reporting to the Commercial Business Manager, the Office Administrator is responsible for providing support in office operations/facilities, as well as for carrying out general…
Added 12 mins ago
Windows Systems Administrator - L3
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Vancouver, BC
Full-time
The Windows Administrator – L3, is a key member of the Operations team and works closely with other System Administrators, Desktop, Security, and Cyber Security Operations Center teams. The…
Added 57 mins ago
Client Technical Support Specialist
Benevity
Remote, Canada
Full-time · Remote
…delivers high-quality, timely responses tailored to each client administrator's needs. This role requires excellent communication skills, working closely with Client Success Managers, other…
Added 1 hour ago
Business Systems Analyst
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Senior Application Analyst
Classic Fire + Life Safety
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Full-time
…business-critical software applications spanning construction project management, field service operations, financial management, and business intelligence. This role is responsible for the…
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Cybersecurity Systems Administrator II
University of British Columbia
Vancouver, BC · UBCV | The Leonard S. Klinck Building (LSK)
$8,810.92 to $13,202.5 CAD / month
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The Cybersecurity Systems Administrator II designs systems hardware and software solutions, defines systems scope, and provides recommendations for all systems supported infrastructure as…
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Business Systems Analyst
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Use requirements to drive the design or review of test cases, process change requests, and manage a project’s scope, acceptance, installation and deployment.
Added 1 hour ago
Team Lead, Cloud & Infrastructure
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Toronto, ON · North York, ON
$95,594.4 to $133,832.16 CAD / year
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Added 2 hours ago
Administrator
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Full-time
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Black Diamond Group
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…differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to…
Added 3 hours ago
Administrative Officer
Toronto Metropolitan University
Toronto, ON
Temporary
…and communicates them to the Dean and/or appropriate senior administrator and follow up to ensure the issue/matter has been resolved in an appropriate and timely…
Added 3 hours ago
Bookkeeper/Office Administrator
Aspen Land Group Inc.
AB · Edmonton, AB
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We’re seeking an energetic, organized, and enthusiastic individual to join our team to fill the Bookkeeper/Office Administrator position on a permanent part-time or full-time basis…
Added 3 hours ago
PMO Project Coordinator
Marcon
Langley (District), BC · Langley, BC
$70,000 to $90,000 CAD / year
Full-time
In this role, you'll be the day-to-day administrator for Procore, ensuring our project teams have the tools, training, and support they need to work efficiently and consistently. You'll…
Added 3 hours ago
Junior Database Administrator
Fundserv
Toronto, ON
We are looking for a recent graduate or early-career professional to join the team as a Junior Database Administrator. In this role, you’ll support Fundserv’s Oracle database environments…
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Coordinator, Quality Improvement & Analytics
Fraser Health
Surrey, BC
Full-time
Added 3 hours ago
Cybersecurity Systems Administrator II
The University of British Columbia
Vancouver, BC
$8,810.92 to $13,202.5 CAD / month
Full-time
The Cybersecurity Systems Administrator II designs systems hardware and software solutions, defines systems scope, and provides recommendations for all systems supported infrastructure as…
Added 3 hours ago
Senior Inspector - Infrastructure
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Full-time
…communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the…
Added 3 hours ago
Project Manager / Implementation Specialist
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Calgary, AB · Canada - Calgary, AB
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Added 4 hours ago
Project Implementation Specialist
AssetWorks Inc
Calgary, AB · Greater Calgary Metropolitan Area
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The Project Manager / Implementation Specialist is responsible for leading the deployment of AssetWorks GPS solutions for fleet customers across North America. This role manages…
Added 4 hours ago
Security Administrator
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Toronto, ON · Scarborough, ON
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As part of this project, we are currently looking for a Security Administrator to join our team.
Added 4 hours ago
Project Administrator - Capital Projects
Convergint
Dartmouth, NS
Full-time
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be…
Added 4 hours ago
HR Business Systems Consultant
The Government of Nova Scotia
Halifax, NS
…functional analyst/consultant, business analyst, or global administrator for SAP Human Capital Management (HCM) module(s), SuccessFactors module(s), Employee and Manager Self-Service…
Added 5 hours ago
Accounting Supervisor
Ed Seguin & Sons Trucking and Paving
ON · Sturgeon Falls, Ontario
Full-time
Work closely with our leadership and project teams in a hands-on role where your contributions are noticed and valued. Our core values - Leadership, Teamwork, Innovation, Professionalism…

Convergint

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for supporting project delivery, maintaining project schedules, and assisting with financial reporting and invoicing processes.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with a minimum of three years of direct project or contract administration experience. Proficiency in MS Office, specifically Excel and MS Project, and experience in industrial or construction-related projects are required.

Skills

Project administration
Contract management
Project documentation
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Attention to detail
Problem solving
Scheduling
Procurement

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Capital Projects
Contract Management
Construction Administration
MS Project
Excel
Spectrum
Procurement
Purchase Requisitions
Invoicing
Cost Control
Project Scheduling
Business Development
Record Retention
Industrial Projects
Systems Integrator
Risk Management
Documentation
Reporting
Data Analysis

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