Jobs in Canada

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Added 4 days ago
Bilingual Facility Manager III (ENG/FR)
BGIS
Ottawa, ON
Full-time
Project Management roles to lead and execute projects,
Added 5 days ago
Facility Manager II
BGIS
Sault Ste. Marie, ON
Full-time
Ensures all relevant documentations (i.e. annual facility inspections, equipment data, project files, etc) are captured within service maintenance databases.
Added 5 days ago
Facility Manager II
BGIS
Thunder Bay, ON
Full-time
Ensures all relevant documentations (i.e. annual facility inspections, equipment data, project files, etc) are captured within service maintenance databases.
Added 5 days ago
Facility Manager II
BGIS
Thunder Bay, ON
Full-time
Ensures all relevant documentations (i.e. annual facility inspections, equipment data, project files, etc) are captured within service maintenance databases.
Added 5 days ago
Facility Manager II
BGIS
Sault Ste. Marie, ON
Full-time
Ensures all relevant documentations (i.e. annual facility inspections, equipment data, project files, etc) are captured within service maintenance databases.
Added 6 days ago
Coordinator, Quality Improvement & Analytics
Fraser Health
Surrey, BC
Full-time
…multi-million dollar infrastructure, and pioneer sustainable transit solutions across British Columbia's premier healthcare networks. Use your education and business acumen in this vital…
Added 6 days ago
Project Administrator - Capital Projects
Convergint
Dartmouth, NS
Full-time
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be…
Added 6 days ago
HR Business Systems Consultant
The Government of Nova Scotia
Halifax, NS
…functional analyst/consultant, business analyst, or global administrator for SAP Human Capital Management (HCM) module(s), SuccessFactors module(s), Employee and Manager Self-Service…
Added 10 days ago
Operations Manager
BOXX Modular (Canada)
Stoney Creek, NB
Full-time
…modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing…
Added 4 months ago
Facility Manager
BGIS
London, ON
Full-time
Project Management roles to lead and execute projects,
Added 26 days ago
Loan Administration – Commercial Loan - International Bank
Groom & Associés / Associates
Montreal, QC
$90,000 to $95,000 CAD / year
Full-time
…offer a range of financial products and services, including capital markets activities, investment banking, structured finance, commercial banking, and international trade. We are also a…
Added 28 days ago
Salesforce Technical Architect - Financial Services Cloud, Marketing Cloud & Data360 - Manager
EY
Ottawa, ON · Toronto, ON · Montreal, QC · Quebec, QC
…teams to translate business needs into scalable Salesforce…
Added 1 month ago
Technical Specialist, Real Property Management
Defence Construction Canada
Cold Lake, AB
Full-time
…services to support the delivery of Client-Partner real property projects and programs. The incumbent acts as a technical specialist, implementing facility management and maintenance,…
Added 1 month ago
Facility Manager III
BGIS
Barrie, ON
Full-time
Project Management roles to lead and execute projects,
Added 1 month ago
IT & Security Manager / Administrator - Toronto On.
Dokainish & Company
Toronto, ON
Full-time
Our areas of expertise include Project Controls, Project Management, Quantitative Risk Analysis, Organizational Change Management, Enterprise Reporting, Estimating, Asset Management, and…
Added 1 month ago
Senior Investment Planner
Government of Alberta
Edmonton, AB
Maintain and administrate the Total Project Cost (TPC) repository, ensuring project cost information is accurate, current, complete, and readily accessible to support capital planning,…
Added 1 month ago
Salesforce Platform Lead, Datalinx Platform & Data Management
TMX Group
Toronto, ON
Full-time
…Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies,…
Added 1 month ago
Facility Manager III
BGIS
Barrie, ON
Full-time
Project Management roles to lead and execute projects,
Added 2 months ago
Facility Services Coordinator
Staples Canada
Richmond Hill, ON
Full-time
…environment. This includes planning and executing a variety of complex projects within cross functional areas of the business, acting as the primary contact. The Facility Services…
Added 2 months ago
Facility Manager III
BGIS
Toronto, ON
Full-time
Project Management roles to lead and execute projects,
Added 2 months ago
Facility Manager II
BGIS
Belleville, ON
Full-time
Ensures all relevant documentations (i.e. annual facility inspections, equipment data, project files, etc) are captured within service maintenance databases.
Added 2 months ago
Facility Services Coordinator
Staples Inc.
Richmond Hill, ON
Full-time
…environment. This includes planning and executing a variety of complex projects within cross functional areas of the business, acting as the primary contact. The Facility Services…
Added 2 months ago
Project Coordinator
Government of Alberta
Calgary, AB
As our Project Coordinator, you will act as a key liaison between internal and external stakeholders, helping coordinate communication, resolve issues, and keep program activities moving…
Added 2 months ago
Regional Director
BGIS
Toronto, ON
Full-time
Project Management leadership roles to lead and execute projects
Added 18 days ago
Business Operations Manager - State Program Administrator Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…with State statutes, statewide systems (e.g., SWIFT, SWIFT security roles, and Data Warehouse), agency and RECS policies and procedures, and capital project requirements helping to ensure…

Convergint

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator will manage project and contract documentation while facilitating communication between clients, contractors, and internal staff. They are responsible for supporting project delivery, maintaining project schedules, and assisting with financial reporting and invoicing processes.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with a minimum of three years of direct project or contract administration experience. Proficiency in MS Office, specifically Excel and MS Project, and experience in industrial or construction-related projects are required.

Skills

Project administration
Contract management
Project documentation
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Attention to detail
Problem solving
Scheduling
Procurement

Benefits

Company Holidays
Paid Time Off
Medical Insurance
Dental Insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Capital Projects
Contract Management
Construction Administration
MS Project
Excel
Spectrum
Procurement
Purchase Requisitions
Invoicing
Cost Control
Project Scheduling
Business Development
Record Retention
Industrial Projects
Systems Integrator
Risk Management
Documentation
Reporting
Data Analysis

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