Jobs in Canada

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Added 5 hours ago
EM
Director of Operations
EKU Master of Public Administration Program
Richmond, BC
- Full-time
…efficient. Actively serving as the leader of administration, facilities, and technology for the department, the Director spearheads innovation across all housing operational functions. This…
Added 10 hours ago
B
Facility Manager III
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 10 hours ago
B
Facility Manager III
BGIS
Kitchener, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 11 hours ago
HA
Benefits Administrator - FT Permanent & FT Term
Health Association Nova Scotia
Bedford, NS
- Full-time
The Benefits Administrator Is Responsible For
Added 11 hours ago
UO
Dental Clinic Receptionist
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- Full-time
…Assistant 4 for the Programs. Reports directly to the Clinic Administrator that reports to the Senior Clinic Manager, Resources and Operations. Works closely with the other Clinic…
Added 12 hours ago
B
Facility Manager III
BGIS
Kitchener, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 12 hours ago
TU
Dental Clinic Receptionist
The University of British Columbia
Vancouver, BC
- Full-time
…Assistant 4 for the Programs. Reports directly to the Clinic Administrator that reports to the Senior Clinic Manager, Resources and Operations. Works closely with the other Clinic…
Added 13 hours ago
TP
Reception Administrator
TDS Personnel
Toronto, ON
- $25 to $27 CAD / hour
- Full-time
Our client within professional services is seeking a Reception Administrator to join their team on a temporary basis starting ASAP. The Reception Administrator is required to perform a wide…
Added 13 hours ago
CS
Administrative Officer
Conroy Scott LLP
Sudbury, ON
- Full-time
As part of a planned transition, this role replaces a part‑time administrator and will work closely with the Managing Partner and the firm’s CAO. The Administrative Officer reports directly…
Added 14 hours ago
TA
Systems Analyst - ( Shift 8:30 am to 5:00 pm)
The Authentic T-Shirt Company® /SanMar Canada
Mississauga, ON
- $65,000 to $75,000 CAD / year
- Full-time
In addition, the position collaborates with the IT Service Manager, Network Administrator, Operations teams and service providers to resolve technical issues, support daily operations and…
Added 14 hours ago
BN
Facilities Lead - Regular Full-Time
BC Nurses' Union
Burnaby, BC
- Full-time
Diploma or bachelor’s degree in operations or facilities management. Certified Facility Manager (CFM) or Facilities Management Administrator (FMA) designation is preferred.
Added 15 hours ago
UO
Faculty Administrator
University of Alberta
Edmonton, AB
- Full-time
The Faculty Administrator is the team lead for a number of administrative positions within the faculty. As team lead, the FA meets regularly with the Department Administrators to facilitate…
Added 16 hours ago
SL
Financial Center Administrator
Sun Life
Victoria, BC
- Full-time
The role of the FC Administrator is pivotal to the smooth and efficient operation of a Financial Centre.
Added 16 hours ago
WL
Superintendent of Schools, Manchester-Shortsville CSD
Wayne-Finger Lakes BOCES
Manchester, NS
- Full-time
Promote fiscal stability, responsible facilities planning, and enriching student opportunities.
Added 16 hours ago
B
Bilingual Facility Manager III (EN/FR)
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 16 hours ago
B
Bilingual Operations Manager (EN/FR)
BGIS
Montreal, QC
- Full-time
Ensures the availability of an adequate inventory of tools and other supplies to operate the facilities
Added 17 hours ago
Infrastructure and Network Specialist
University of Toronto
Toronto, ON
…support and maintenance of the overall networks and computing facilities. The incumbent will act as a technical resource responsible for the deployment of information technology solutions…
Added 18 hours ago
B
Bilingual Operations Manager (EN/FR)
BGIS
Montreal, QC
- Full-time
Ensures the availability of an adequate inventory of tools and other supplies to operate the facilities
Added 21 hours ago
B
Bilingual Facility Manager III (EN/FR)
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 day ago
Land Use Agent
Hydro One Networks Inc
Markham, ON
…after the construction/rehabilitation of high and low voltage facilities. Property owner groups include private (including absentee) owners, government agencies, Crown Corporations, First…
Added 1 day ago
AC
Creative Studio Operations Administrator
Air Canada
Toronto, ON
- Full-time
The Administrator plays an integral role in the day-to-day operation and delivery of the Creative Studio, coordinating projects, vendors, logistics and operational processes across creative…
Added 1 day ago
B
Building Maintenance Technician II
BGIS
Toronto, ON
- Full-time
Added 1 day ago
B
Building Maintenance Technician II
BGIS
Toronto, ON
- Full-time
Added 2 days ago
FA
Configuration Analyst - Maternity leave
FTAI Aviation
Montreal, QC
- Full-time
Must have 1 year experience in Quality Assurance and Technical Publications/Quality technical documentation experience · Must have a great deal of attention to detail and be able to identify defects effectively
Added 3 days ago
B
Construction administrator
BPA
Toronto, ON · Greater Toronto Area, Canada
- Full-time
BPA is seeking an experienced Construction Administrator to support the construction and renovation of complex building projects throughout the Greater Toronto Area.

Cormorant Utility Services

Fleet Administrator

Cambridge, ON, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Experience: 1-3 years of experience in an administrative, fleet, equipment, transportation, construction, or operational support role
Posting language: English
Posted: Sep 30, 2026

Original job description

We want to ELECTRIFY your work experience!

Cormorant delivers integrated power infrastructure solutions for utilities, industrial/mining, renewable energy, and data centre customers - from engineering and construction through long-term operations and maintenance. Join a team that's helping power the future of North America's energy infrastructure.

POSITION SUMMARY:

The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This is a 6-month contract position with the possibility of extension, based on business requirements and performance. Reporting to the Fleet Manager, this role works closely with Fleet, Operations, Finance, Safety, Procurement, Payroll, project teams, drivers, vendors, and other internal stakeholders to ensure fleet-related activities are completed accurately, efficiently, and within required timelines.

The Fleet Administrator supports fleet records, equipment reporting, purchase orders, rental administration, maintenance coordination, vehicle assignments, fuel cards, GPS/telematics, safety documentation, tooling, and vehicle deployment activities. The role is responsible for maintaining accurate fleet information, coordinating assigned requests, following up on outstanding items, and providing responsive administrative support to ensure vehicles and equipment are properly maintained, documented, and available to support business and project requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Monitor and respond to requests received through the shared Fleet/Equipment inbox and coordinate follow-up as directed
Support vehicle and equipment assignments, transfers, moves, returns, rentals, and other project requirements
Assist with vehicle and equipment breakdowns, towing, repairs, and replacement or rental vehicles as required
Track assigned requests and follow up with Operations, vendors, drivers, and other stakeholders through completion
Support the preparation of monthly equipment billing reports, including updating assignments and making corrections as directed
Assist with validating equipment information using Fleet records, Operations feedback, GPS data, and other available sources
Create and maintain Fleet and rental purchase orders as instructed, ensuring appropriate supporting documentation and coding
Support rental administration, including invoice reconciliation, cost allocation, rental tracking, and equipment returns
Maintain accurate rental and equipment records and supporting documentation
Support the scheduling and administration of vehicle and equipment maintenance, repairs, inspections, and preventative maintenance
Follow up with repair facilities, suppliers, and vendors regarding vehicle and equipment status as directed
Support Fleet intake, return, reconditioning, and deployment processes, including completion and maintenance of required documentation
Update maintenance, availability, assignment, and asset status information within applicable Fleet systems
Escalate maintenance delays, deficiencies, discrepancies, or unresolved issues to the Fleet Coordinator
Maintain accurate fleet records, vehicle and equipment assignments, and supporting documentation
Support new unit setup and data entry across CorTools, Jonas, Dayforce, and Fleet inventory/database records as instructed
Support Motive/GPS administration, including device and vehicle information, assignments, and basic troubleshooting and follow-up
Assist with Fleet-related Salus items, documentation, tracking, and closure activities as directed
Process driver and vehicle assignment changes and complete related administrative updates
Support ETR transponder administration, assignment, tracking, and reconciliation
Assist with Fleet KPI data collection, reconciliations, tracking, and reporting
Support scheduling and ordering for approved vehicle upfitting activities and prepare required purchase orders
Assist with new vehicle deployment, including documentation, branding, GPS, fuel cards, transponders, and required safety equipment
Provide backup support for fuel driver IDs, fuel card assignments, administration, and troubleshooting
Support tool requisitions, purchasing, inventory records, issuance, returns, and related documentation as required
Maintain organized and up-to-date Fleet documentation, records, trackers, and databases
Follow established Fleet, purchasing, approval, safety, and administrative processes
Identify discrepancies, incomplete information, or outstanding requirements and follow up or escalate as appropriate
Provide timely and professional administrative support to Operations, drivers, vendors, and internal stakeholders
Support continuous improvement initiatives and identify opportunities to improve or simplify Fleet administrative processes
Promote and comply with all company Health, Safety, Environmental, and Quality requirements
Perform other duties and responsibilities as assigned

CANDIDATE PROFILE:

Diploma or certificate in Business Administration, Office Administration, Supply Chain, Transportation, Fleet Management, or a related discipline is considered an asset
1-3 years of experience in an administrative, fleet, equipment, transportation, construction, or operational support role
Experience working in a construction, utilities, transportation, equipment, or field-services environment is considered an asset
Previous experience supporting fleet, vehicle, equipment, rental, maintenance, or asset administration is considered an asset
Basic understanding of purchase orders, invoices, cost coding, reconciliations, and general business administration
Strong organizational skills with excellent attention to detail and accuracy
Strong follow-up skills with the ability to track multiple requests and outstanding items through completion
Ability to manage multiple priorities and work effectively in a fast-paced operational environment
Strong written and verbal communication skills with the ability to work professionally with drivers, field personnel, vendors, and internal stakeholders
Strong customer-service mindset with a responsive and solutions-oriented approach
Comfortable working with databases, ERP systems, fleet management systems, GPS/telematics platforms, and Microsoft Office applications
Experience with CorTools, Motive/GPS, Jonas, Dayforce, or similar systems is considered an asset
Proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams
Ability to work collaboratively with Fleet, Operations, Finance, Safety, Procurement, Payroll, project teams, vendors, and drivers
Ability to identify discrepancies and escalate issues appropriately when additional direction or a decision is required
Ability to maintain confidentiality and handle fleet, employee, financial, and operational information appropriately
Valid Class G Driver’s Licence with the ability to travel to company facilities, project locations, repair facilities, or vendors as required

Interested candidates can forward their resume and cover letter via careers@cormorantutility.com. Please quote the job title in the subject line. We thank all applicants for their interest however only those selected for an interview will be contacted.

Recruiters: Unsolicited resumes will not be viewed, considered, or responded to. Thank you for respecting our policy.

Cormorant values, respects, and leverages the differences and competences of all employees from a variety of different backgrounds. We recognize Canada’s diversity, beginning with our Indigenous Nations, as a source of pride and strength. At Cormorant, we are committed to Reconciliation through Call to Action #92 for businesses. All qualified applicants including Women, Visible Minorities, Indigenous Persons and Persons with Disabilities are invited to apply.

Accommodations are available on request for candidates taking part in all aspects of the selection process. If selected to participate in the recruitment selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require.

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This includes coordinating maintenance, managing rental records, processing purchase orders, and ensuring accurate fleet documentation.

Requirements

Candidates should have 1-3 years of experience in an administrative, fleet, or operational support role, preferably within construction or utilities. A diploma or certificate in a related field is considered an asset, along with proficiency in Microsoft Office and fleet management systems.

Skills

Fleet administration
Equipment maintenance coordination
Purchase order management
Invoice reconciliation
Data entry
GPS telematics
Asset tracking
Vendor management
Operational support
Microsoft Office Suite
Excel
Communication
Organizational skills
Attention to detail
Problem solving
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Fleet Administration
Equipment Management
Tooling
Purchase Orders
Rental Administration
Invoice Reconciliation
GPS
Telematics
Maintenance Coordination
CorTools
Jonas
Dayforce
Salus
Asset Management
Supply Chain
Transportation
Construction
Utilities
Field Services
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data Entry
KPI Reporting
Vehicle Upfitting
Fuel Cards
ETR Transponder
Operational Support
Procurement
Safety Documentation

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Work requirements

Jobs in Canada