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Added 8 mins ago
RM
Regional Sales Manager - Canada
RIDE Mobility
Canada
- Full-time
…are recruiting a passionate and experienced regional sales manager to help us pave the road through the development and execution of truck sales targets. You will be a member of RIDE Canada…
Added 12 mins ago
DG
General Manager
DNM Group Ltd.
Sault Ste. Marie, ON
- Full-time
We’re looking for an experienced General Manager to lead a division of Montare Construct. Reporting to the VP Operations, you’ll own business performance from end to end: safety,…
Added 26 mins ago
AP
Systems Engineer - Combustion Turbine
Atura Power
Oakville, ON
- Full-time
Atura Power is the largest fleet of combined cycle power plants in Ontario. Our facilities are located across the province including Napanee, Halton Hills, Toronto and Windsor. This…
Added 26 mins ago
RS
Account Manager Combo BDM / CDM
Ryder Supply Chain Solutions
Kitchener, ON
- Full-time
…enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can…
Added 56 mins ago
LE
Warehouse Manager - Plumbing / Electrical
Lean Excellence Canada
Richmond Hill, ON
- Full-time
We are seeking an experienced and motivated Warehouse Manager to oversee the daily operations of our electrical and plumbing supply warehouse. This role is responsible for ensuring…
Added 1 hour ago
CN
Technician, Aircraft (Rotational)
Canadian North
Iqaluit, NU
- Full-time
Cross-fleet experience across multiple aircraft types
Added 1 hour ago
BA
Equipment & Small Engine Mechanic
Bothwell Accurate Co
Surrey, BC
- Full-time
…systems, pneumatic systems, heavy machinery, forklifts, cranes, fleet vehicles, vacuum lifters, and specialized plant equipment minor repairs (saws, shears, brake presses, CNC…
Added 1 hour ago
GE
Manager, Financial Reporting
GFL Environmental Inc.
Vaughan, ON
- Full-time
Ready to elevate your career? GFL is expanding! We are officially hunting for our next Manager, Financial Reporting in Vaughan, ON - someone ready to bring fresh ideas and grow alongside a…
Added 1 hour ago
NP
Senior Manager, Gas Origination
Northland Power Inc.
Toronto, ON
- Full-time
As Senior Manager, Gas Origination, you will build and lead Northland’s in-house gas commercial capability. You will secure and optimize gas supply, transportation and storage for…
Added 1 hour ago
BA
Equipment & Small Engine Mechanic
Bothwell Accurate Co. Inc.
Surrey, BC
- $27 to $40 CAD / hour
- Full-time
…systems, pneumatic systems, heavy machinery, forklifts, cranes, fleet vehicles, vacuum lifters, and specialized plant equipment minor repairs (saws, shears, brake presses, CNC…
Added 1 hour ago
SC
Account Manager
Sysco Canada Inc.
Montreal, QC
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 1 hour ago
S
Account Manager
Sysco
AB · Sysco Canada Inc.
- Full-time
Added 2 hours ago
PO
Shore Operations Manager - Victoria
Prince of Whales Whale & Marine Wildlife Adventures
Vancouver, BC
- Full-time
As Shore Operations Manager, you’ll be the heartbeat of our daily marine tour operations in Victoria’s iconic Inner Harbour! This full-time, permanent, year-round leadership role keeps our…
Added 2 hours ago
Operations Supervisor and Driver - Nanaimo, BC
Diabetes Canada / National Diabetes Trust
Nanaimo, BC · Ladysmith, BC
Reporting to the Vancouver Island Operations Manager, the hybrid Operations Supervisor/Driver assists in day-to-day operations by managing a team of dedicated Drivers and ensuring the…
Added 2 hours ago
M
Senior Manager, Project Delivery
Metrolinx
Toronto, ON
- Full-time
Our Stations team with our CPG – GO/UP division is looking for a Senior Manager, Project Delivery to join the team! You will provide leadership and direction for the design, development,…
Added 2 hours ago
AE
Operations Manager
Avenir Energy
Dartmouth, NS
- Full-time
Working in conjunction with other members of the management team, the Operations Manager is responsible for overseeing the daily operations of Avenir Energy across the Atlantic Provinces…
Added 2 hours ago
AE
Operations Manager
Avenir Energy
Moncton, NB
- Full-time
Working in conjunction with other members of the management team, the Operations Manager is responsible for overseeing the daily operations of Avenir Energy across the Atlantic Provinces…
Added 2 hours ago
AE
Operations Manager
Avenir Energy
Truro, NS
- Full-time
Working in conjunction with other members of the management team, the Operations Manager is responsible for overseeing the daily operations of Avenir Energy across the Atlantic Provinces…
Added 2 hours ago
AE
Operations Manager
Avenir Energy
New Glasgow, NS
- Full-time
Working in conjunction with other members of the management team, the Operations Manager is responsible for overseeing the daily operations of Avenir Energy across the Atlantic Provinces…
Added 2 hours ago
PI
Mechanic Diesel 520
Purolator Inc.
Dieppe, NB
- Internship
Assist with entering data in the mechanic’s maintenance and repair database (e.g., Web Fleet Assistant (WFA))
Added 2 hours ago
SR
Outside Sales Representative
Sunbelt Rentals, Inc.
Ottawa, ON
- Full-time
…site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our…
Added 2 hours ago
A
Services Business Applications Owner / Responsable des Applications pour Services
Airbus
Montreal, QC · Mirabel, QC
- Full-time
The A220 Commercial Aircraft Programme is looking for a Services Applications Manager to join our Maintenance Programme Engineering team based in Mirabel (Quebec, Canada). You will work…
Added 2 hours ago
Mechanic Diesel 520
Purolator
Dieppe, NB
Assist with entering data in the mechanic’s maintenance and repair database (e.g., Web Fleet Assistant (WFA))
Added 3 hours ago
Associate Product Manager
Fleetworthy
Edmonton, AB
As an Associate Product Manager for Unified Experiences, you will play a key role in helping deliver simple, connected experiences for Owner Operators, fleet managers, partners, and…
Added 3 hours ago
MO
Project Manager, Transportation
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
The Municipality of Chatham-Kent has an opening for 1 permanent full-time Project Manager, Transportation in the Operations division.

Cormorant Utility Services

Fleet Administrator

Cambridge, ON, Canada

Apply About employer

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Job details

Experience: 1-3 years of experience in an administrative, fleet, equipment, transportation, construction, or operational support role
Posting language: English
Posted: Sep 30, 2026

Original job description

We want to ELECTRIFY your work experience!

Cormorant delivers integrated power infrastructure solutions for utilities, industrial/mining, renewable energy, and data centre customers - from engineering and construction through long-term operations and maintenance. Join a team that's helping power the future of North America's energy infrastructure.

POSITION SUMMARY:

The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This is a 6-month contract position with the possibility of extension, based on business requirements and performance. Reporting to the Fleet Manager, this role works closely with Fleet, Operations, Finance, Safety, Procurement, Payroll, project teams, drivers, vendors, and other internal stakeholders to ensure fleet-related activities are completed accurately, efficiently, and within required timelines.

The Fleet Administrator supports fleet records, equipment reporting, purchase orders, rental administration, maintenance coordination, vehicle assignments, fuel cards, GPS/telematics, safety documentation, tooling, and vehicle deployment activities. The role is responsible for maintaining accurate fleet information, coordinating assigned requests, following up on outstanding items, and providing responsive administrative support to ensure vehicles and equipment are properly maintained, documented, and available to support business and project requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Monitor and respond to requests received through the shared Fleet/Equipment inbox and coordinate follow-up as directed
Support vehicle and equipment assignments, transfers, moves, returns, rentals, and other project requirements
Assist with vehicle and equipment breakdowns, towing, repairs, and replacement or rental vehicles as required
Track assigned requests and follow up with Operations, vendors, drivers, and other stakeholders through completion
Support the preparation of monthly equipment billing reports, including updating assignments and making corrections as directed
Assist with validating equipment information using Fleet records, Operations feedback, GPS data, and other available sources
Create and maintain Fleet and rental purchase orders as instructed, ensuring appropriate supporting documentation and coding
Support rental administration, including invoice reconciliation, cost allocation, rental tracking, and equipment returns
Maintain accurate rental and equipment records and supporting documentation
Support the scheduling and administration of vehicle and equipment maintenance, repairs, inspections, and preventative maintenance
Follow up with repair facilities, suppliers, and vendors regarding vehicle and equipment status as directed
Support Fleet intake, return, reconditioning, and deployment processes, including completion and maintenance of required documentation
Update maintenance, availability, assignment, and asset status information within applicable Fleet systems
Escalate maintenance delays, deficiencies, discrepancies, or unresolved issues to the Fleet Coordinator
Maintain accurate fleet records, vehicle and equipment assignments, and supporting documentation
Support new unit setup and data entry across CorTools, Jonas, Dayforce, and Fleet inventory/database records as instructed
Support Motive/GPS administration, including device and vehicle information, assignments, and basic troubleshooting and follow-up
Assist with Fleet-related Salus items, documentation, tracking, and closure activities as directed
Process driver and vehicle assignment changes and complete related administrative updates
Support ETR transponder administration, assignment, tracking, and reconciliation
Assist with Fleet KPI data collection, reconciliations, tracking, and reporting
Support scheduling and ordering for approved vehicle upfitting activities and prepare required purchase orders
Assist with new vehicle deployment, including documentation, branding, GPS, fuel cards, transponders, and required safety equipment
Provide backup support for fuel driver IDs, fuel card assignments, administration, and troubleshooting
Support tool requisitions, purchasing, inventory records, issuance, returns, and related documentation as required
Maintain organized and up-to-date Fleet documentation, records, trackers, and databases
Follow established Fleet, purchasing, approval, safety, and administrative processes
Identify discrepancies, incomplete information, or outstanding requirements and follow up or escalate as appropriate
Provide timely and professional administrative support to Operations, drivers, vendors, and internal stakeholders
Support continuous improvement initiatives and identify opportunities to improve or simplify Fleet administrative processes
Promote and comply with all company Health, Safety, Environmental, and Quality requirements
Perform other duties and responsibilities as assigned

CANDIDATE PROFILE:

Diploma or certificate in Business Administration, Office Administration, Supply Chain, Transportation, Fleet Management, or a related discipline is considered an asset
1-3 years of experience in an administrative, fleet, equipment, transportation, construction, or operational support role
Experience working in a construction, utilities, transportation, equipment, or field-services environment is considered an asset
Previous experience supporting fleet, vehicle, equipment, rental, maintenance, or asset administration is considered an asset
Basic understanding of purchase orders, invoices, cost coding, reconciliations, and general business administration
Strong organizational skills with excellent attention to detail and accuracy
Strong follow-up skills with the ability to track multiple requests and outstanding items through completion
Ability to manage multiple priorities and work effectively in a fast-paced operational environment
Strong written and verbal communication skills with the ability to work professionally with drivers, field personnel, vendors, and internal stakeholders
Strong customer-service mindset with a responsive and solutions-oriented approach
Comfortable working with databases, ERP systems, fleet management systems, GPS/telematics platforms, and Microsoft Office applications
Experience with CorTools, Motive/GPS, Jonas, Dayforce, or similar systems is considered an asset
Proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams
Ability to work collaboratively with Fleet, Operations, Finance, Safety, Procurement, Payroll, project teams, vendors, and drivers
Ability to identify discrepancies and escalate issues appropriately when additional direction or a decision is required
Ability to maintain confidentiality and handle fleet, employee, financial, and operational information appropriately
Valid Class G Driver’s Licence with the ability to travel to company facilities, project locations, repair facilities, or vendors as required

Interested candidates can forward their resume and cover letter via careers@cormorantutility.com. Please quote the job title in the subject line. We thank all applicants for their interest however only those selected for an interview will be contacted.

Recruiters: Unsolicited resumes will not be viewed, considered, or responded to. Thank you for respecting our policy.

Cormorant values, respects, and leverages the differences and competences of all employees from a variety of different backgrounds. We recognize Canada’s diversity, beginning with our Indigenous Nations, as a source of pride and strength. At Cormorant, we are committed to Reconciliation through Call to Action #92 for businesses. All qualified applicants including Women, Visible Minorities, Indigenous Persons and Persons with Disabilities are invited to apply.

Accommodations are available on request for candidates taking part in all aspects of the selection process. If selected to participate in the recruitment selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require.

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More about this job

Responsibilities

The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This includes coordinating maintenance, managing rental records, processing purchase orders, and ensuring accurate fleet documentation.

Requirements

Candidates should have 1-3 years of experience in an administrative, fleet, or operational support role, preferably within construction or utilities. A diploma or certificate in a related field is considered an asset, along with proficiency in Microsoft Office and fleet management systems.

Skills

Fleet administration
Equipment maintenance coordination
Purchase order management
Invoice reconciliation
Data entry
GPS telematics
Asset tracking
Vendor management
Operational support
Microsoft Office Suite
Excel
Communication
Organizational skills
Attention to detail
Problem solving
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Fleet Administration
Equipment Management
Tooling
Purchase Orders
Rental Administration
Invoice Reconciliation
GPS
Telematics
Maintenance Coordination
CorTools
Jonas
Dayforce
Salus
Asset Management
Supply Chain
Transportation
Construction
Utilities
Field Services
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data Entry
KPI Reporting
Vehicle Upfitting
Fuel Cards
ETR Transponder
Operational Support
Procurement
Safety Documentation

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