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Added 15 mins ago
SL
Real Estate Legal Assistant
Stonebridge Law
Duncan, BC
- Full-time
Stonebridge Law is looking for an experienced real estate legal assistant to carry a residential conveyancing file load in our real estate department. You’ll work alongside a close-knit…
Added 15 mins ago
VC
Program Assistant (Office Admin), Mental Health & Substance Use - Sechelt, BC
Vancouver Coastal Health
Sechelt, BC
- Full-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, works as part of an interdisciplinary team to provide…
Added 15 mins ago
FV
Administrative Clerk- 1 Year Term (Chilliwack)-1938
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
- Temporary
…Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between…
Added 15 mins ago
AI
Assistant Service Manager - Sherwood Park Volkswagon
AutoCanada Inc.
Sherwood Park, AB
- $60,000 to $110,000 CAD / year
- Full-time
…exceptional customer service and efficient repair and maintenance services. Leveraging your extensive leadership skills and knowledge of Parts, Service, and customer service excellence, you…
Added 20 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 20 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 39 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 39 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 1 hour ago
A
Laboratory Warehouse Assistant (General Labour)
ALS
North Vancouver, BC · CAN - BC - North Vancouver
- Full-time
As a Laboratory/Warehouse Assistant – Workflow Operator, you will help coordinate the movement, tracking, staging, and storage of client sample boxes. Your work will directly support the…
Added 1 hour ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The department of Nutrition Services recognizes the patients we service as our primary client. We direct our department resources toward their care by providing high quality, safe,…
Added 1 hour ago
BC
IBAO Career Fair - 2026
BFL CANADA
Toronto, ON
- Full-time
We are looking for a Client Service Assistant to join our team in our Toronto office!
Added 1 hour ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Our client, an established Canadian organization located in downtown Toronto, is seeking a highly organized and proactive Senior Administrative Assistant to support a busy and collaborative…
Added 1 hour ago
M
Conseillère au développement des affaires cosmétiques
McKesson
Montreal, QC · Quebec, QC
- Full-time
…healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of…
Added 1 hour ago
D
Financial Sercives Assistant
Desjardins
Alma, QC · Baie-Saint-Paul, QC · Dolbeau-Mistassini, QC · Montreal, QC · Roberval, QC · Saguenay, QC · Sherbrooke, QC · Complexe Desjardins Montréal
- Full-time
As an Wealth Management assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and…
Added 1 hour ago
SH
Rehabilitation Assistant - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Saint-Jean-sur-Richelieu, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
C
118-26:Clerical Assistant
Costi
Vaughan, ON
- Part-time
Provides callers/visitors with information on organization services and programs.
Added 1 hour ago
Rehabilitation Assistant - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 2 hours ago
QM
Administrative Assistant (Fundraising)
Quantum Management Services Ltd.
Toronto, ON
- $22 to $24 CAD / hour
- Contract
We are recruiting on behalf of our non-profit client for a Administrative Assistant (Fundraising) to join their team in Toronto. This role is ideal for an organized, detail-oriented…
Added 2 hours ago
W
Assistant Project Manager, Mission Critical Buildings
WSP
Vancouver, BC
- Full-time
…strengthen project planning, governance, commercial awareness, and client outcomes across fast-paced, technically demanding…
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Jean-sur-Richelieu, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 2 hours ago
CO
Legal Practice Assistant
Cozen O'Connor
Toronto, ON
- Full-time
Cozen O’Connor LLP is seeking a full‑time Legal Practice Assistant to join the Subrogation team in our Toronto office. This presents an exciting opportunity to be part of a collaborative…
Added 3 hours ago
P–
Administrative Assistant
PCPI – Progress Career Planning Institute
Toronto, ON · Scarborough, ON
- Contract
PCPI is seeking an Administrative Assistant to support the IES programme. The ideal candidate demonstrates exceptional client service, clear verbal and written communication, strong…
Added 3 hours ago
Assistant Manager, Derivative Product Operations, Post Settlements Investigation (6 Month-Contract)
Scotiabank
Toronto, ON
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
Added 3 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Laval, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.

Costi

118-26:Clerical Assistant

Vaughan, ON, Canada

$24.72-$25.92 · Part-time

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Job details

Pay: $24.72-$25.92
Job type: Part-time
Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Scheduled Weekly Hours:

13.5

Union:

Work Shift:

Remote Type:

Duration:

November 11, 2026-March 31, 2027

Job Description:

This is a part-time non-Union contract position scheduled to work

variable hours per week. (In person)

DUTIES

Greets visitors/clients and directs them to appropriate service/person.
Operates the main phone switchboard; screens and directs calls to the appropriate person/department.
Provides callers/visitors with information on organization services and programs.
Receives and forwards telephone inquiries to appropriate person and provides general information to clients and the public.
Schedules appointments for clients on the Welcome Centre Client Management (WCCM) appointment booking system and database.
Enters client initial contact information and service forms into Case Management database.
Uses the Government of Canada’s I-CARE system to verify client information and support accurate appointment booking.
Sorts and routes incoming mail, faxes and other materials; Prepares interoffice courier to other Centers.
Maintains Centre and program materials and information.
Provides administrative and secretarial support for the Centre, including the preparation of staff meeting minutes.
Types and proofreads correspondence, reports, work orders, statements and forms.
Perform other duties as required.

QUALIFICATIONS

High school graduation or equivalent and 12 months office experience.
Proficiency in using databases and scheduling systems for client appointments, data entry, and maintaining accurate client records.
Working knowledge of Windows software and Microsoft Office suite in particular MS Word, MS Teams and MS Outlook.
Typing skills: Minimum 40 words per minute.
Knowledge of office procedures.
Verbal and written fluency in English is required; the ability to speak another language would be an asset.
Demonstrated ability to provide welcoming, respectful, and inclusive service to newcomers from diverse cultural and social backgrounds, using an anti-oppressive and anti-racist approach.
Strong interpersonal and collaboration skills, with the ability to work effectively with colleagues, partner organizations, and service providers in a multi-agency environment
Strong organizational and administrative skills, with the ability to manage multiple tasks and priorities in a busy reception environment.
Demonstrated ability to exercise sound judgment, discretion, and professionalism when handling sensitive client inquiries and information.
Must have strong customer service orientation.
Works flexible hours as needed, and demonstrated reliability, punctuality, and consistent attendance.
Must be able to obtain and maintain an I-CARE account upon hire, subject to Government of Canada requirements

Hourly Rate:

$24.72-$25.92

COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.

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More about this job

Responsibilities

Welcome and direct visitors, handle and route phone inquiries, provide information about services, schedule client appointments, and enter and verify client information in relevant systems. Provide administrative support by routing mail and materials, maintaining program information, preparing meeting minutes, and typing and proofreading documents.

Requirements

Requires high school graduation or equivalent, 12 months of office experience, at least 40 words per minute typing, and proficiency with databases, scheduling systems, Windows, and Microsoft Office. Candidates must demonstrate strong customer service, organization, collaboration, discretion, reliability, and the ability to serve newcomers inclusively; English fluency and the ability to obtain and maintain an I-CARE account are required.

Skills

Reception
Customer Service
Telephone Switchboard Operation
Appointment Scheduling
Database Data Entry
Client Record Management
Microsoft Word
Microsoft Teams
Microsoft Outlook
Typing
Office Procedures
Written and Verbal Communication
Interpersonal Collaboration
Organization and Prioritization
Confidentiality and Discretion
Inclusive and Culturally Responsive Service

Visa sponsorship

Not detected in the job text

Keywords

Welcome Centre
Reception
Client Services
Telephone Switchboard
Appointment Booking
WCCM
Client Management Database
Case Management Database
I-CARE
Client Information Verification
Data Entry
Client Records
Microsoft Windows
Microsoft Word
Microsoft Teams
Microsoft Outlook
Office Procedures
Typing
Mail and Fax Routing
Courier Preparation
Meeting Minutes
Correspondence
Customer Service
Newcomer Services
Anti-Oppressive Practice
Anti-Racist Approach
Confidential Information
Administrative Support

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