Assessment Clerk
- Clairmont, AB, Canada
Hourly Pay Rate: $39.40 - $46.35 · Full-time
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Job details
- Pay
- Hourly Pay Rate: $39.40 - $46.35
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a collaborative and dynamic workplace where our values of Respectful, Strategic and Accountable guide our conduct and contribute to a healthy culture.
Job Description
Reporting to the Chief Assessor, the Assessment Clerk is responsible for data entry, calculations, interpretation and using a variety of systems, databases and software programs, such as Camalot Software, Asset, GIS, MLS and Microsoft Office. This position ensures that property owners are provided with accurate information on current and previous taxes and assessments and provides expert technical assistance to departmental staff.
The Assessment Clerk may provide backup support to the Finance Department by responding to the public in answering questions and phone calls or redirecting as required.
Job Duties and Tasks:
Education and Experience:
The County of Grande Prairie provides a competitive compensation package, including benefits, paid vacation and participation in the Local Authorities Pension Plan (LAPP). We actively support professional development opportunities and foster an engaging work environment.
Other Perks:
Hourly Pay Rate: $39.40 - $46.35
Posting Closing Date: This posting will be open until October 16, 2026 until 11:59 pm Mountain Time.
As part of the County of Grande Prairie’s commitment to provide a safe and healthy workplace, we encourage and support a scent-free environment.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Only applications submitted online will be accepted. If you would like to include a cover letter, please combine your resume and cover letter as one document and upload while applying. We do not accept applications sent via email.
The County of Grande Prairie recognizes and values the principles of fair hiring practices. We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals. Should you require accommodation through any stage of the recruitment process, please contact hr@countygp.ab.ca and we will work with you to meet your needs.
Job Description
Reporting to the Chief Assessor, the Assessment Clerk is responsible for data entry, calculations, interpretation and using a variety of systems, databases and software programs, such as Camalot Software, Asset, GIS, MLS and Microsoft Office. This position ensures that property owners are provided with accurate information on current and previous taxes and assessments and provides expert technical assistance to departmental staff.
The Assessment Clerk may provide backup support to the Finance Department by responding to the public in answering questions and phone calls or redirecting as required.
Job Duties and Tasks:
- Provide assessment-related services to customers and staff by:
- Answering calls from ratepayers regarding assessment information and requests; answering in-person inquiries or redirecting as required.
- Assisting ratepayers at the front customer service counter with assessment requests.
- Assisting with the preparation and mailing of annual tax & assessment notices.
- Creating the annual assessment roll for public viewing.
- Providing accurate tax and assessment information to staff and public ratepayers.
- Uploading the monthly land title changes file into Camalot, and providing to Assessors.
- Reviewing title changes in Camalot and researching and rectifying any discrepancies.
- Creating new property rolls in the Camalot system for newly subdivided parcels and researching and rectifying any discrepancies.
- Processing and maintaining Government leases on Camalot software.
- Maintaining spreadsheets developed with information extracted from various permits and surveys received by other departments within the County.
- Maintaining lists of progressive building or inspection checks and compiling files digitally for Assessors.
- Updating Assessor work group files with monthly MLS property sales.
- Updating and tracking electronic notes to ensure property files are brought forward for re-inspection.
- Interpreting data for consistency and clarity before inputting assessment and MLS sales data.
- Entering changes for residential, commercial, farmland and industrial properties; checking calculations on the commercial cards.
- Assisting Assessors with land, and Marshall and Swift calculations and setting up tables.
- Balancing and posting the annual Designated Industrial properties from the provincial assessor on behalf of Municipal Affairs.
- Preparing and processing 305 assessment changes and submitting reports to the provincial auditors of any changes to audit information after the cut-off date.
- Maintaining and calculating residential exemptions for farmers and corporations pursuant to the Rural Assessment Policy.
- Working with provincial assessors in tracking oil licenses and industrial memos (oil sites, plants where drilling is to take place, or equipment is being placed on site) and keeping Camalot up to date with the same information.
- Verifying information entered in the GIS system to ensure accuracy and to ensure data is captured on the appropriate accounts.
- Checking titles for the current year and setting up new parcels for any sub-divided parcels.
- Conducting checks with other municipalities for information related to agricultural landowners.
- Provides database and systems administration by:
- Maintaining the tax/assessment roll with current information in Tempest and Camalot systems.
- Preparing and uploading annual assessments to Alberta Municipal Affairs and preparing the annual upload from Camalot to Tempest.
- Maintaining and setting up new tax & assessment codes and mill rates in Camalot.
- Testing of program changes with software providers; troubleshooting problems prior to initiating a service request with software provider.
- Entering changes for designated industrial property assessments which includes any reconciling of any assessment changes.
- Verifying new assessment roll balance in the tax system after the annual assessment update from the Camalot system, working with Assessors and financial systems software provider to resolve problems.
Education and Experience:
- Business diploma or an equivalent combination of education and/or related experience
- Advanced computer experience supplemented by post-secondary training
- Customer service training and work experience
- Advanced working knowledge of computers, software and databases, including GIS.
- Advanced knowledge of the Municipal Government Act in regard to tax notices, tax and assessment rolls, and assessment and industrial manuals.
- Knowledge of County mapping and how to read County maps.
- Ability to diagnose and resolve issues and problems related to the Assessment systems and databases.
- Ability to work with property owners, companies and co-workers in a courteous and professional manner, sometimes in heated situations regarding tax and assessment information.
- Ability to communicate effectively both verbally and in writing.
- Ability to work independently and as part of a team.
- Ability to prioritize and manage work tasks for self and to ensure prompt and accurate data entry by others, and achieve results within acceptable timeframes.
- Ability to reconcile tax and assessment changes and check assessment calculations.
The County of Grande Prairie provides a competitive compensation package, including benefits, paid vacation and participation in the Local Authorities Pension Plan (LAPP). We actively support professional development opportunities and foster an engaging work environment.
Other Perks:
- Health and Wellness benefits (myHSA)
- Personal Protective Equipment (PPE) allowance
- County-branded clothing allowance
- Personal fuel card with discounted price
- County campground discount
- Personal cell phone plans
Hourly Pay Rate: $39.40 - $46.35
Posting Closing Date: This posting will be open until October 16, 2026 until 11:59 pm Mountain Time.
As part of the County of Grande Prairie’s commitment to provide a safe and healthy workplace, we encourage and support a scent-free environment.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Only applications submitted online will be accepted. If you would like to include a cover letter, please combine your resume and cover letter as one document and upload while applying. We do not accept applications sent via email.
The County of Grande Prairie recognizes and values the principles of fair hiring practices. We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals. Should you require accommodation through any stage of the recruitment process, please contact hr@countygp.ab.ca and we will work with you to meet your needs.
- This posting may be used for future vacancies or to fill more than one position
- This posting may be open until a suitable candidate(s) is/are found.
More about this job
Responsibilities
Maintains property tax and assessment records, processes assessment changes and property data, and supports annual assessment roll preparation and submissions. Provides accurate assessment information and customer service to property owners and staff while administering assessment systems and resolving data or software issues.
Requirements
Requires a business diploma or an equivalent combination of education and related experience, advanced computer skills supported by post-secondary training, and customer service training and experience. Candidates should have knowledge of municipal assessment and tax processes, GIS and databases, strong communication and problem-solving abilities, and the ability to work independently and collaboratively.
Skills
- Data Entry
- Property Assessment
- Tax and Assessment Administration
- Customer Service
- Database Administration
- GIS
- Microsoft Office
- Camalot Software
- Tempest
- Data Interpretation
- Assessment Calculations
- Reconciliation
- Troubleshooting
- Written and Verbal Communication
- Workload Prioritization
- Municipal Government Act Knowledge
Benefits
- Benefits
- Paid Vacation
- Health and Wellness Benefits
- Personal Protective Equipment Allowance
- County-Branded Clothing Allowance
- Discounted Fuel
- Campground Discount
- Discounted Personal Cell Phone Plans
- Professional Development Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Government & Public Sector
- Administrative
- Finance & Accounting
- Customer Service & Support
- Data & Analytics
Keywords
- Property Assessment
- Property Tax
- Assessment Roll
- Tax Notices
- Municipal Government Act
- GIS
- Camalot Software
- Tempest
- Microsoft Office
- MLS
- Database Administration
- Data Entry
- Land Title Changes
- Property Subdivision
- Government Leases
- Designated Industrial Property
- Assessment Calculations
- Marshall & Swift
- Rural Assessment Policy
- Alberta Municipal Affairs
- Tax Codes
- Mill Rates
- Data Reconciliation
- Customer Service
- Software Troubleshooting
- Municipal Government