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Added 12 mins ago
Project Coordinator - Water
Stantec
Ottawa, ON
Full-time
We have an exciting opportunity for a Project Coordinator within the Water group at our Ottawa office. In this role you will report through a Project Manager on multiple projects. This will…
Added 39 mins ago
Project Coordinator
EBC Inc.
Greater Napanee, ON · Napanee, ON
Full-time
As a Project Coordinator, you will plan, organize, direct and control the work of construction sites to ensure they are completed on time, within budget, and at the highest level of quality.
Added 39 mins ago
Assistant Superintendent
EBC Inc.
Greater Napanee, ON
Full-time
…operations, manage field staff and trade partners, and ensure the project is delivered safely, on schedule, within budget, and to the highest standards of…
Added 40 mins ago
Project Coordinator - Buildings
Graham
Toronto, ON
Full-time
Graham is actively recruiting for a Project Coordinator to support the Buildings Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 42 mins ago
Research Coordinator - INTREPID Lab
CAMH
Toronto, ON
Reporting to the Research Manager, the INTREPID Lab is seeking a full-time, contract (12 months) Research Coordinator to support a range of research, evaluation, digital health, knowledge…
Added 57 mins ago
Project Coordinator
Matheson Constructors
Sudbury, ON
$55,000 to $85,000 CAD / year
Full-time
As a Project Coordinator, you will support overall project performance by assisting with cost control, scheduling, documentation, and project reporting. Reporting to the Project Manager,…
Added 1 hour ago
HUB-NU26-53 Learning & Training Coordinator, Community Learning HUB
Springboard
Remote, Canada
Full-time · Remote
The HUB’s Learning & Training Coordinator is responsible for supporting curriculum development and training for Springboard’s HUB digital learning initiatives. Reporting to Supervisor,…
Added 1 hour ago
HUB-NU26-53 Learning & Training Coordinator, Community Learning HUB
Springboard
Toronto, ON
Full-time
The HUB's Learning & Training Coordinator is responsible for supporting curriculum development and training for Springboard's HUB digital learning initiatives. Reporting to Supervisor,…
Added 1 hour ago
Senior Project Coordinator & Project Manager, ICI - Permanent - 4314
Parker Huggett - A Division of LRO Staffing
Calgary, AB
Full-time
5+ years of progressive experience in ICI construction, in a Senior Project Coordinator or Project Manager capacity
Added 1 hour ago
Donor Record Coordinator - Foundation - Regular Full-time 2026-18823 (2026-18823)
Sunnybrook
Toronto, ON
Full-time
The Donor Record Coordinator is responsible for entering critical donor and constituent data accurately, on time, and consistently in BBCRM. This role is responsible for fields that are…
Added 1 hour ago
Assistant Coordinator - Cultural Development & Public Art (Part-Time)
City of Thunder Bay
Thunder Bay, ON
Part-time
As an Assistant Coordinator - Cultural Development & Public Art, you'll contribute to projects and initiatives that bring culture to life across Thunder Bay. From supporting public art…
Added 2 hours ago
Procurement & Contracts Coordinator
COVE
Dartmouth, NS
Full-time
As part of the Corporate Services team, the Coordinator contributes to efficient, compliant and service focused procurement practices that support operational needs, financial…
Added 2 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The H2H Coordinator practices in accordance with standards of professional practice and the BCHS corporate mission, vision and values providing program oversight and ensuring identified…
Added 2 hours ago
Coordinator, HR Operations
VIA HFR - VIA TGF Inc
Montreal, QC
At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of…
Added 2 hours ago
Project Coordinator
EBC Inc.
Greater Napanee, ON · Napanee, Ontario
As a Project Coordinator, you will plan, organize, direct and control the work of construction sites to ensure they are completed on time, within budget, and at the highest level of quality.
Added 2 hours ago
Research Coordinator
Nova Scotia Health and IWK Health
Halifax, NS
…Oulton Accelerate Chair in Women+ Health Research, the Research Coordinator will be dedicated to supporting ongoing project within the Women and Newborn Health Program (WNHP) at IWK Health.…
Added 2 hours ago
Project Coordinator
Park Derochie
AB · Edmonton, AB
Full-time
■ Maintain complete and organized project, estimate, contract, safety and quality documentation.
Added 2 hours ago
Procurement & Contracts Coordinator
Polaryn Solutions Inc.
Dartmouth, NS
Full-time
As part of the Corporate Services team, the Coordinator contributes to efficient, compliant and service focused procurement practices that support operational needs, financial…
Added 2 hours ago
Project Coordinator
ALLMAR INC.
Edmonton, AB
$58,000 to $65,000 CAD / year
Full-time
A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software…
Added 3 hours ago
Welding Engineering Coordinator
Magna International
St. Thomas, ON
$88,438.97 to $91,031.4 CAD / year
Full-time
This position is responsible for ensuring Formet and Customer quality requirements are met by providing input in the development of weld processes and resolving welding concerns.
Added 3 hours ago
Assistant Superintendent
EBC Inc.
Greater Napanee, ON
…operations, manage field staff and trade partners, and ensure the project is delivered safely, on schedule, within budget, and to the highest standards of…
Added 3 hours ago
Chief Audit Executive - Agency Division Director Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by…
Added 3 hours ago
Office of Continuous Improvement Project and Consultation Supervisor - Human Services Supervisor 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Office of Continuous Improvement Project and Consultation Supervisor
Added 3 hours ago
Health & Safety Coordinator
Amico
Mississauga, ON
Full-time
The HSE Coordinator is responsible for applying the professional practices required of Health, Safety and Environment professionals at site. This person is a fully qualified H&S…
Added 3 hours ago
Project Manager - ECP, Grants
Euna Solutions
ON · Oakville, Ontario
Full-time
Partner with the Project Coordinator to maintain documentation accuracy, meeting cadences, and action item follow-through.

COVE

Procurement & Contracts Coordinator

Dartmouth, NS, Canada

Job type: Full-time
Apply by: Mar 21, 2027
Posting language: English
Posted: Sep 22, 2026

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Original job description

Procurement & Contracts Coordinator

COVE

Dartmouth, NS

COVE is a global technology partner advancing high-impact solutions from seabed to space. COVE transforms innovation into market-ready technologies through testing, commercialization support, market expertise and access to critical infrastructure. Leveraging its networks and mission-driven platform, COVE connects investors, innovators, industry, and the research community to drive cutting-edge capabilities for commercial and defence applications.

Based in Canada and operating internationally, COVE supports the full lifecycle of maritime and multi-domain technologies – from research and development to manufacturing, integration, and export – linking Canadian innovation to global markets. COVE has built a globally recognized innovation platform, with an ecosystem of more than 700 organizations spanning startups, multinational firms, researchers, Indigenous partners, and public sector collaborators.

Through its programs, facilities, and partnerships, COVE enables real-world testing and validation, strengthens supply chains, and accelerates technology adoption in complex operating environments. With strong connections across the North Atlantic, the United States, and the Arctic, and as part of international networks including NATO’s Defence Innovation Accelerator for the North Atlantic (DIANA), COVE plays a key role in advancing technologies that support economic growth, environmental sustainability, and global security.

As COVE experiences rapid expansion, it is actively seeking to expand its team to further bolster its transformational influence as a global technology partner in advancing high-impact solutions. COVE recognizes that its journey toward this goal hinges on the strength of its team – a group of individuals who collaborate, innovate, and continually strive for excellence. Join COVE as it embarks on this exciting journey of discovery and advancement.

The Opportunity

As part of the Corporate Services team, the Coordinator contributes to efficient, compliant and service focused procurement practices that support operational needs, financial accountability, vendor relationships and organizational objectives.

What You'll Do:

Reporting to the Manager, Procurement & Contracts, the Coordinator provides day-to-day administration, coordination and tracking support for COVE’s procurement and contract management activities. The position helps ensure that procurement requests, purchase orders, vendor documentation, contract records and related approval processes are organized, accurate and completed on time. Working closely with Finance, internal departments and external vendors, the Coordinator supports the procurement cycle, including requisitions, purchase orders, verification of receipt, invoice issue resolution, documentation follow up and contract life cycle tracking. The Coordinator maintains accurate vendor, procurement, and contract records, supports reporting and identifies matters requiring follow-up or process improvement.

Create, review, and process purchase orders from approved requisitions and contracts, ensuring accuracy, completeness, and compliance with procurement requirements.
Track and monitor purchase order and contract approvals, proactively following up with internal stakeholders to support timely completion and documentation.
Verify the receipt of goods and services, update purchase order records and support reconciliation and payment processing.
Prepare and provide regular updates on purchase order activity, including outstanding approvals, open commitments, completed orders, and items requiring follow-up or escalation to support payment processing and reporting.
Provide vendor onboarding support and maintenance, including collecting required documentation, and supporting accurate vendor records with Finance.
Liaise with vendors, Finance, and internal departments to resolve invoice discrepancies, obtain documentation, communicate status updates, and respond to procurement inquiries.
Maintain the contract database by entering, updating, and organizing contract records, key dates, supporting documents, and related procurement information for easy retrieval and reporting.
Support the systems and processes for contract lifecycle tracking, renewal notifications, and monitoring, ensuring a seamless contract management experience for all stakeholders.
Review and process alternate procurement justifications, ensuring submissions are complete, properly documented, and consistent with applicable procurement policies and approval requirements.
Track procurement metrics and activity data to support reporting, identify trends, monitor workload, and contribute to continuous improvement of procurement processes.
Support procurement-related projects and initiatives, including coordinating information, tracking deliverables, assisting with documentation, and helping ensure project activities are completed in alignment with procurement timelines, policies, and stakeholder requirements.
Serve as a primary point of contact for procurement related inquiries, maintaining professional and timely communication with internal staff.
Ensure compliance with COVE’s policies and procedures, including human resources, safety, and operational standards.
Take on additional responsibilities as required to support the success and growth of COVE’s programs and strategic initiatives.

What You Bring:

Proficiency with Microsoft Office, including advanced skills in PowerPoint, Excel, and Word
Excellent written, verbal, presentation, and facilitation skills.
Strong communication and interpersonal skills, with the ability to clearly share information, follow up on requests, and build effective working relationships with vendors, internal teams, and cross-functional stakeholders.
Ability to identify documentation gaps, financial inconsistencies, contractual deadlines, and potential compliance concerns and escalate them appropriately.
Outstanding organizational skills and attention to detail, with the ability to manage multiple projects and priorities simultaneously.
Ability to support process improvements that help increase efficiency and improve day-to-day operations.
Ability to meet deadlines under pressure while maintaining a positive attitude.

Additional Assets:

Familiarity with relevant regulations, compliance requirements, and industry best practices related to procurement processes.

Working at COVE

At our core, we are a team driven by our passion for empowering marine tech innovators, serving as unwavering advocates for every visionary who walks through our doors. Integrity, creativity, and diversity are not just values to us - they are the bedrock of our identity. We thrive within an integrated team environment, where collective efforts culminate in tangible results. Embracing diversity in our workforce is paramount for fostering genuine collaboration and fulfilling the impactful responsibilities we hold within our community. We cultivate a workplace culture that celebrates individual differences, ensuring that each person's unique talents and strengths are fully recognized, appreciated, and utilized. Operating within a hybrid and flexible work environment allows us to optimize the collective potential of our highly collaborative team, enabling us to achieve the best possible outcomes.

Benefits:

Opportunity to learn and make an impact by working for a dynamic, growing company on meaningful projects that find solutions to real-life problems.
Comprehensive paid time off including vacation, personal sick time, and additional days for family illness or medical appointments.
Hybrid work model with flexibility to work remotely 1 day/week.
Team wide bonding activities and casual work environment.
Tech focused office location, convenient via transit and bike paths.
Employee wellbeing including full medical & dental benefits and a health spending account.
Group RRSP matching program & Income Insurance Plans.
Maternity & parental leave top-up allowance.
Learning and growth opportunities.
Employee referral program.
Competitive salary.

Talent Pool

As part of our ongoing recruitment efforts, we continually identify candidates who demonstrate the skills, experience, and potential to contribute to our organization. By submitting your application, you will be considered for current and future opportunities that match your qualifications and interests.

Should your profile align with our current or future needs, a member of our recruitment team may reach out to you to discuss potential opportunities and to further assess your fit for specific roles within our organization.

Don’t meet every single requirement? At COVE, we are dedicated to building a diverse, inclusive and authentic workplace, so if you are excited about this role, but your past experience does not align with every single qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are committed to ensuring accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodation upon request.

We offer an excellent working environment where life balance is valued. Our people and their commitment to quality work is what drives our success. You can find out more information about COVE at www.covesolutions.com. Salary for this position will be commensurate with experience, note that relocation costs are not supported.

The deadline for submission is October 6, 2026 at 5pm (Atlantic). We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Coordinator provides administrative support for procurement and contract management, including processing purchase orders and tracking contract lifecycles. They act as a liaison between vendors, finance, and internal departments to resolve invoice discrepancies and maintain accurate records.

Requirements

Candidates should be proficient in Microsoft Office and possess strong communication, organizational, and interpersonal skills. Familiarity with procurement regulations and the ability to manage multiple priorities under pressure are considered assets.

Skills

Procurement
Contract Management
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Vendor Management
Purchase Order Processing
Financial Reconciliation
Stakeholder Communication
Organizational Skills
Attention To Detail
Process Improvement
Contract Lifecycle Tracking
Vendor Onboarding
Reporting
Compliance Monitoring

Benefits

Paid Time Off
Vacation
Personal Sick Time
Medical Benefits
Dental Benefits
Health Spending Account
Group RRSP Matching Program
Income Insurance Plans
Maternity & Parental Leave Top-up Allowance
Learning And Growth Opportunities
Employee Referral Program
Competitive Salary

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Contract Management
Purchase Orders
Vendor Onboarding
Contract Lifecycle
Compliance
Microsoft Office
Financial Accountability
Maritime Technology
Supply Chain
Invoice Resolution
Procurement Metrics
Administrative Support
Corporate Services
Vendor Relations

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