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Funeral Branch Administrator
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Added 39 mins ago
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Added 39 mins ago
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Administrative Support V
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Covenant Care + Covenant Living

Administrative Assistant

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 10, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Evanston Summit Administrative Assistant Permanent Full Time 1.0 FTE

(Monday to Friday, 0800-1600)

About the Organization:

Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Living is to “continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person – body, mind and soul.”

In fulfillment of this mission, Covenant Living actively participates in advancing the Covenant Strategic Plan that aspires to:

Serve – we will strengthen our mission and live our values to meet the needs of those we serve through excellence in care, an engaged team, and wise use of our resources;
Transform and Grow – We will transform the health system and grow through integration, innovation, and shared learnings to respond to the strengths and needs of our communities, especially those most vulnerable;
And Contribute – we will leverage our legacy to maximize the strategic contribution of Catholic health care.

Covenant Living is a non-profit partner in Alberta’s integrated health system serving seniors of all faiths and backgrounds. We are committed to innovative approaches to support seniors in a caring community where they can thrive.

Covenant Living is an organization that takes its mission to the heart of everything it does.

We believe that this is what makes our organization stand out in our approach. Our Employees are the key to how our residents feel about their home. You have the ability to be a part of influencing the lives of all those that reside in our environments and to help create a caring and compassionate environment.

Position Summary:

Covenant Living welcomes all who share a calling to serve those most in need.

We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making.

Reporting to the Site Manager, the Administrative Assistant is responsible for providing comprehensive administrative, reception, scheduling, payroll, financial, human resources, and customer service support. The role serves as a key point of contact for residents, families, visitors, staff, contractors, and external stakeholders while ensuring the efficient operation of the site and maintaining the highest level of professionalism and confidentiality.

This position will:

Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively
Collaborate effectively as a professional team player, supporting the achievement of Covenant’s Mission, Vision, and Values

Key Responsibilities

Provide administrative and clerical support to the Site Manager and leadership team
Serve as the primary reception contact, welcoming residents, families, visitors, and responding to inquiries
Maintain resident, employee, and organizational records, files, and confidential documentation
Coordinate meetings, prepare agendas, record minutes, and distribute communications
Manage staff scheduling and support bi-weekly payroll processing through the HRIS system
Support accounts payable and accounts receivable functions, including billing, deposits, petty cash, and invoice processing
Assist with recruitment, onboarding, employee documentation, and other human resources activities
Support resident move-ins, move-outs, lease administration, and resident service requests
Assist with health and safety initiatives, incident reporting, and regulatory compliance
Perform other duties as assigned

Qualifications

Education & Experience

Diploma in Business Administration, Office Administration, or an equivalent combination of education and experience
Three (3) to five (5) years of administrative or office management experience, preferably within a retirement living, seniors housing, hospitality, healthcare, or continuing care environment
Intermediate to advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
Experience with payroll, scheduling, and HRIS systems is considered an asset
Experience with PointClickCare or similar resident information systems is considered an asset

Knowledge, Skills & Abilities

Strong customer service orientation and commitment to resident satisfaction
Exceptional organizational, time-management, and multitasking abilities
Ability to work independently and exercise sound judgment while maintaining confidentiality
Strong interpersonal, communication, and relationship-building skills
Ability to manage competing priorities in a fast-paced environment
Demonstrated problem-solving and conflict-resolution skills
Adaptability and willingness to learn new programs, processes, and technologies
Ability to maintain professional relationships with residents, families, staff, contractors, and community partners

PLEASE NOTE:

Covenant Living offers a comprehensive compensation and benefits package

All employees new to Covenant Living must provide a criminal record check not older than 3 months ahead of your commencement date. Not having your CRC will delay your ability to commence employment. Covenant Living is committed to an inclusive work environment and encourages all qualified individuals to apply. We thank you in advance for applying with Covenant Living.

Only those candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive administrative, reception, scheduling, payroll, and human resources support to the site leadership team. They serve as a primary point of contact for residents, families, and staff while ensuring efficient site operations and maintaining professional standards.

Requirements

Candidates must possess a diploma in Business or Office Administration and three to five years of relevant administrative experience. Proficiency in Microsoft Office and experience with payroll or resident information systems are required or considered strong assets.

Skills

Administrative support
Reception
Scheduling
Payroll processing
Financial support
Human resources support
Customer service
Microsoft Office Suite
Record keeping
Communication
Time management
Problem-solving
Conflict resolution
Confidentiality
Organizational skills
PointClickCare

Benefits

Benefits package

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Payroll
HRIS
PointClickCare
Microsoft Office
Word
Excel
Outlook
PowerPoint
Teams
Accounts Payable
Accounts Receivable
Recruitment
Onboarding
Incident Reporting
Regulatory Compliance
Customer Service
Scheduling
Healthcare
Seniors Housing
Continuing Care
Clerical Support
Lease Administration
Professionalism

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