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Covenant Health Canada

Executive Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 9, 2026
Posting language: English
Posted: Oct 10, 2026

Original job description

Your Opportunity:

Join Covenant Health’s Office of the Chief Medical Officer and be part of a team that plays an important role in shaping healthcare priorities across the organization. This is an exciting opportunity for an experienced administrative professional to work alongside senior physician and organizational leaders, gain broad exposure to Medical Affairs, and build relationships across Covenant Health and the broader health system. The Office of the CMO is a fast-paced and collaborative environment where no two days are the same. Your work will be valued and trusted, with opportunities to contribute to meaningful initiatives, connect with leaders and physicians, and help move important priorities forward. If you are someone who enjoys being at the centre of a busy, highly connected office and takes pride in making a difference behind the scenes, this could be the opportunity for you.

Description:

Reporting to the Corporate Services Manager, Medical Affairs, the Executive Administrative Assistant provides administrative and operational support to senior physician leadership within the Office of the CMO. The EA manages complex calendars, coordinates meetings, prepares meeting materials and correspondence, responds to inquiries, and supports the day-to-day operations of the office. The role monitors and tracks submissions, requests, travel, recruitment activities, contracts, and other initiatives, while maintaining accurate records and supporting project coordination. The EA reviews workflows, identifies opportunities to improve processes, interprets and applies organizational policies and procedures, and provides guidance to other administrative staff. The position requires independence, professionalism, confidentiality, organization, sound judgment, and the ability to manage competing priorities and build effective relationships with physicians, leaders, internal teams, and external partners across Covenant Health and the broader healthcare system. This is a non-unionized position.

Classification:
Union:
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Date Available:
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Vehicle Requirement:

Required Qualifications:

Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.

Additional Required Qualifications:

Advanced proficiency in MS Office (Word, Excel, Access, Visio, PowerPoint, Adobe Writer), Zoom, Teams, and SharePoint design and management. Skilled in database and record management. Exceptional attention to detail in formatting, grammar, syntax, and proofreading. Experienced in committee support, minute-taking, and event planning. Maintains strict confidentiality of sensitive information. Strong analytical and problem-solving abilities, with sound judgment and decision-making skills. Able to work independently under pressure and meet tight deadlines without compromising quality. Demonstrates effective interpersonal, public relations, writing, and organizational skills, with clear and concise communication.

Preferred Qualifications:

Business Writing Training. Project Management certification or Office Administration Diploma would be considered. PROSCI or AIW certification. Knowledgeable of policies and procedures relating to the gathering, retention and release of information. Knowledge of HIA, FOIP and other related legislation. Oracle experience would be considered an asset.

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More about this job

Responsibilities

Provide administrative and operational support to senior physician leaders by managing calendars, coordinating meetings, preparing materials and correspondence, responding to inquiries, and supporting daily office operations. Track submissions, requests, travel, recruitment, contracts, and initiatives; maintain records, coordinate projects, improve workflows, and guide administrative staff.

Requirements

Requires a related post-secondary office administration certificate and five years of senior secretarial or administrative assistant experience in a healthcare institution. Candidates need advanced proficiency with Microsoft Office, Zoom, Teams, and SharePoint, along with strong records management, committee support, communication, confidentiality, organization, and problem-solving skills.

Skills

Calendar Management
Meeting Coordination
Meeting Materials Preparation
Correspondence
Committee Support
Minute-Taking
Event Planning
Database Management
Records Management
Project Coordination
Process Improvement
Policy Interpretation
Confidentiality
Microsoft Office
Zoom
Microsoft Teams

Visa sponsorship

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Keywords

Medical Affairs
Office Of The Chief Medical Officer
Executive Administration
Administrative Support
Calendar Management
Meeting Coordination
Committee Support
Minute-Taking
Event Planning
Database Management
Records Management
Project Coordination
Workflow Improvement
Policy And Procedure Interpretation
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Visio
Microsoft PowerPoint
Adobe Writer
Zoom
Microsoft Teams
SharePoint
Business Writing
Project Management
PROSCI
AIW
HIA
FOIP

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