Office & administration jobs in Canada

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Added 9 days ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook) and advanced Microsoft Excel skills to prepare monthly spreadsheets and reconcile supplier and…
Added 9 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 9 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 9 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 9 days ago
SE
Customer Service Representative & Office Administrator
SDR Electric, Plumbing & Heating Inc.
ON · North Augusta, ON
- Full-time
SDR Electric, Plumbing & Heating Inc. is hiring a Customer Service Representative & Office Administrator for a hybrid role based in North Augusta, Ontario, paying $20–$26 per hour based on…
Added 9 days ago
U&
Civil Engineering Contract Administrator
Urban & Environmental Management Inc.
Montreal, QC · Urban agglomeration of Montreal, QC
- Contract
Added 9 days ago
Administrative Assistant
Global Relay
Halifax, NS
…organization. This is a 15-month contract position based in our Halifax…
Added 10 days ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
Purchasing of office and operating supplies for the department.
Added 10 days ago
Operations Supervisor
David's Bridal
Winnipeg, MB
Added 10 days ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
Public/customer service experience in business, administration, education or other high-volume setting
Added 10 days ago
PF
Medical Office Assistant (MOA) – Permanent, Part-Time, Morton Medical Centre, Lakefield, ON
Peterborough Family Health Team
Peterborough, ON
- Part-time
The Medical Office Assistant (MOA) serves as the first point of contact for patients and is a key member of a collaborative, multidisciplinary team of interprofessional healthcare…
Added 10 days ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.
Added 10 days ago
Global Supply Chain Manager
Intertape Polymer Group (IPG)
Truro, NS
Added 10 days ago
Administrative Clerk
Freson Bros.
Sundre, AB
Added 10 days ago
RS
On-Call Administrative Assistant
Richmond School District No. 38
Richmond, BC
- Temporary
At least one year experience working in an office setting;
Added 10 days ago
PH
Medical Stenographer 1, Anatomical Pathology - Lions Gate Hospital Labs
Provincial Health Services Authority
North Vancouver, BC
- Full-time
Hours of Work: Various rotating shifts 0800-1600
Added 10 days ago
JR
Administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Determine and establish office procedures and routines
Added 10 days ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
…key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent…
Added 10 days ago
RM
Caretaker Supervisor - Administrative Assistant 3 (AESES)
Recreation Manitoba
Winnipeg, MB
- Full-time
Post-Secondary Education (i.e. Business Administration, Management, Trades) is preferred.
Added 10 days ago
D
Administrative Assistant - Westmount Dental Centre
dentalcorp
AB · Westmount Dental Centre
- Full-time
Minimum 1 year of dental administration experience
Added 10 days ago
IR
Office Administrator/Receptionist - In-Office, Toronto (Canada)
Info-Tech Research Group
Toronto, ON
- Full-time
You are responsible for first impressions as people enter our office. You are responsible for calls, visitors, schedules, and information so leaders stay focused on work that matters. You…
Added 10 days ago
TV
Front Desk Receptionist
The View Dental Canada
Toronto, ON
- Full-time
1–2 years of experience in customer service, front desk, or office administration
Added 10 days ago
AH
Unit Clerk
Alberta Health Services
AB · Edmonton, AB
- Part-time
Added 10 days ago
AH
Unit Clerk
Alberta Health Services
Olds, AB
- Part-time
Added 10 days ago
Operations Supervisor
David's Bridal
Edmonton, AB

Covenant Health Canada

Executive Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Oct 31, 2026

Original job description

Your Opportunity:

Join Covenant Health’s Office of the Chief Medical Officer and be part of a team that plays an important role in shaping healthcare priorities across the organization. This is an exciting opportunity for an experienced administrative professional to work alongside senior physician and organizational leaders, gain broad exposure to Medical Affairs, and build relationships across Covenant Health and the broader health system. The Office of the CMO is a fast-paced and collaborative environment where no two days are the same. Your work will be valued and trusted, with opportunities to contribute to meaningful initiatives, connect with leaders and physicians, and help move important priorities forward. If you are someone who enjoys being at the centre of a busy, highly connected office and takes pride in making a difference behind the scenes, this could be the opportunity for you.

Description:

Reporting to the Corporate Services Manager, Medical Affairs, the Executive Administrative Assistant provides administrative and operational support to senior physician leadership within the Office of the CMO. The EA manages complex calendars, coordinates meetings, prepares meeting materials and correspondence, responds to inquiries, and supports the day-to-day operations of the office. The role monitors and tracks submissions, requests, travel, recruitment activities, contracts, and other initiatives, while maintaining accurate records and supporting project coordination. The EA reviews workflows, identifies opportunities to improve processes, interprets and applies organizational policies and procedures, and provides guidance to other administrative staff. The position requires independence, professionalism, confidentiality, organization, sound judgment, and the ability to manage competing priorities and build effective relationships with physicians, leaders, internal teams, and external partners across Covenant Health and the broader healthcare system. This is a non-unionized position.

Classification:
Executive Assistant
Union:
COV OUT OF SCOPE
Unit and Program:
Medical Affairs- Office of the CMO
Primary Location:
One Twelve Campus
Location Details:
As Per Location
Employee Class:
Casual/Relief
FTE:
0.00
Posting End Date:
06-NOV-2026
Date Available:
23-NOV-2026
Hours per Shift:
7.75
Length of Shift in weeks:
Varies
Shifts per cycle:
Varies
Shift Pattern:
Days
Days Off:
Saturday/Sunday
Minimum Hourly Salary:
$25.96
Maximum Hourly Salary:
$38.94
Vehicle Requirement:
Not Applicable

Required Qualifications:

Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.

Additional Required Qualifications:

Advanced proficiency in MS Office (Word, Excel, Access, Visio, PowerPoint, Adobe Writer), Zoom, Teams, and SharePoint design and management. Skilled in database and record management. Exceptional attention to detail in formatting, grammar, syntax, and proofreading. Experienced in committee support, minute-taking, and event planning. Maintains strict confidentiality of sensitive information. Strong analytical and problem-solving abilities, with sound judgment and decision-making skills. Able to work independently under pressure and meet tight deadlines without compromising quality. Demonstrates effective interpersonal, public relations, writing, and organizational skills, with clear and concise communication.

Preferred Qualifications:

Business Writing Training. Project Management certification or Office Administration Diploma would be considered. PROSCI or AIW certification. Knowledgeable of policies and procedures relating to the gathering, retention and release of information. Knowledge of HIA, FOIP and other related legislation. Oracle experience would be considered an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative and operational support to senior physician leaders, including managing complex calendars, coordinating meetings, preparing materials and correspondence, and responding to inquiries. Tracks submissions, requests, travel, recruitment, contracts, and other initiatives; maintains records, coordinates projects, improves workflows, and guides administrative staff.

Requirements

Requires a related post-secondary office administration certificate and five years of senior administrative experience in a healthcare institution. Candidates need advanced proficiency with Microsoft Office, Zoom, Teams, and SharePoint, along with strong records management, committee support, confidentiality, communication, organizational, and problem-solving skills.

Skills

Calendar Management
Meeting Coordination
Committee Support
Minute-Taking
Event Planning
Records Management
Database Management
Project Coordination
Process Improvement
Policy Interpretation
Confidentiality
Proofreading
Written Communication
Problem-Solving
Microsoft Office
SharePoint Management

Visa sponsorship

Not detected in the job text

Keywords

Medical Affairs
Office Of The Chief Medical Officer
Healthcare
Executive Administration
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Visio
Microsoft PowerPoint
Adobe Writer
Zoom
Microsoft Teams
SharePoint
Database Management
Records Management
Committee Support
Minute-Taking
Event Planning
Project Coordination
Business Writing
PROSCI
AIW Certification
HIA
FOIP
Oracle

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Office & administration jobs in Canada

Event Coordinator

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Administrative Assistant 3 - Records