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Added 1 hour ago
A
Golf Operations Opportunities - Spring/Summer 2027
AccorHotel
Banff, AB
- Contract
Reporting structure is dependent on the position, such as the Golf Operations Assistant Manager, Golf Group & Revenue Manager or Golf Operations Manager.
Added 2 hours ago
UO
Bachelor of Sustainability and EESC Graduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
…tasks, and receives supervision and guidance from the Department Manager with regards to conditions of employment and University, Faculty and Departmental policies and procedures. This…
Added 3 hours ago
M
Facilities Technician/Millright - Sun thru Thur 10pm to 6am
McKesson
Surrey, BC
- Full-time
We are looking for a hands-on Facilities Technician / Millwright to join our overnight maintenance team and help keep our highly automated distribution operation running safely, reliably,…
Added 3 hours ago
KB
Assistant Store Manager - Back-end Ops
Kent Building Supplies
Stellarton, NS
- Full-time
As an Assistant Store Manager – Back‑End Operations, you will play a critical leadership role in ensuring these business lines are supported through safe, efficient, and accurate…
Added 3 hours ago
T
Assistant Controller
Techo-Bloc
Longueuil, QC · Saint-Hubert, Quebec
- Full-time
At Techo-Bloc, we’re entrepreneurial builders who roll up our sleeves and make things happen. With 9 manufacturing facilities, 15+ distribution centers, and 900+ employees across 20+…
Added 3 hours ago
DT
Office Administrator/ Executive Assistant
Direct Travel
Toronto, ON
- Full-time
…behind the scenes - spanning sales administration, office and facilities management, and freelance talent oversight. Partnering closely with the SVP, Business Development Canada and the…
Added 3 hours ago
OC
Assistant Manager of Maintenance and Operations
Ottawa Catholic School Board
Ottawa, ON
- Full-time
Reporting to the Manager of Maintenance and Operations, the Assistant Manager of Maintenance and Operations is responsible for Facilities Operations, Security Services, Caretaking Staffing,…
Added 4 hours ago
T
Assistant Controller
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Full-time
At Techo-Bloc, we’re entrepreneurial builders who roll up our sleeves and make things happen. With 9 manufacturing facilities, 15+ distribution centers, and 900+ employees across 20+…
Added 5 hours ago
JI
Assistant Store Manager - Back-end Ops
J.D. Irving, Limited
Stellarton, NS
- Full-time
As an Assistant Store Manager – Back‑End Operations, you will play a critical leadership role in ensuring these business lines are supported through safe, efficient, and accurate…
Added 5 hours ago
CO
Administrative Assistant
Cozen O'Connor
Toronto, ON
- Full-time
Facilities Management: Monitor and ensure that the space is always well maintained, organized, clean and professional in appearance with particular attention to the firm’s reception area,…
Added 6 hours ago
CR
assistant manager, restaurant
Chuck's Roadhouse Bar & Grill
Brockville, ON
- Full-time
Negotiate with clients for catering or use of facilities
Added 9 hours ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 10 hours ago
AH
Physiotherapist II
Alberta Health Services
Ponoka, AB
- Full-time
…and scenic community to settle down in with many recreational facilities including the Aqua plex with indoor pool, a Summer Splash Park, Trails, Parks and upgraded playgrounds, Mini Golf,…
Added 10 hours ago
AH
Occupational Therapist I
Alberta Health Services
Sylvan Lake, AB
- Full-time
…with arenas, curling rink, indoor running track and training facilities, indoor playground and swimming pool with a climbing wall. Downtown boast a lakeshore trail and several unique shops…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Penticton, BC
- Internship
…and warmth. With an array of fine dining, shops, recreational facilities and local vendors and agriculturalists at its weekly farmer’s market, Penticton has it all. Come experience this…
Added 17 hours ago
MO
Licensing Assistant
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
The Municipality of Chatham-Kent has an opening for a permanent full-time Licensing Assistant in the Municipal Governance division.
Added 20 hours ago
WB
Assistant Manager: Mountain Safety - Salary
Whistler Blackcomb
Whistler, BC
- Temporary
To provide guests with knowledge about access and proper use of mountain facilities.
Added 20 hours ago
WC
(CAN) Leader de nuit
Walmart Canada
Sainte-Agathe-des-Monts, QC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 20 hours ago
TO
Events & Group Sales Manager - Time Out Market, Vancouver
Time Out Market
Vancouver, BC
- $65,000 to $70,000 CAD / year
- Full-time
The Events & Group Sales Manager will be a crucial, dual-focused role. The main task will be to drive and manage corporate group sales to meet and exceed targets, coupled with providing…
Added 21 hours ago
MC
Project Coordinator – Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- $80,000 to $90,000 CAD / year
- Contract
Project Coordinator / Assistant Project Manager – General Contracting
Added 21 hours ago
W
(CAN) Leader de nuit
Walmart
Sainte-Agathe-des-Monts, QC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 22 hours ago
MP
Receptionist - Casual
Mount Pleasant Group
Toronto, ON
- Temporary
…including funeral centres within MPGC cemeteries and standalone facilities known as The Simple Alternative. As a trusted community partner and environmental steward, MPG is committed to…
Added 22 hours ago
CG
Sales Representative, Banquets & Catering
Compass Group Canada
Winnipeg, MB
- $47,000 CAD / year
- Full-time
Maintain response time standards set out by the General Manager, Banquets & Catering of Assistant General Manager, Sales & Catering for communication via phone and email.
Added 1 day ago
CC
Sales Representative, Banquets & Catering
Compass Canada
Winnipeg, MB
- Full-time
Maintain response time standards set out by the General Manager, Banquets & Catering of Assistant General Manager, Sales & Catering for communication via phone and email.
Added 1 day ago
RC
Permanent Caretaker (0.875 FTE)
Renfrew County Catholic District School Board
Chalk River, ON
- Full-time
Communicate effectively with the Manager/Assistant Manager of Plant Services, Plant Services Officer(s), as needed relating to staffing, equipment, supply issues and any other necessary…

Cozen O'Connor

Administrative Assistant

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

Cozen O’Connor LLP is seeking a motivated, full-time Administrative Assistant to fill an existing vacancy in our Toronto office. This presents an exciting opportunity to be part of a collaborative, fast-paced and dynamic team.

This role is onsite five days per week, Monday through Friday. Onsite requirements may evolve over time, and occasional work outside standard business hours may be required.

Responsibilities

The position will focus primarily on the three general areas described below:

1. General Administrative Assistant Duties

Provide general administrative assistance to office management and others in the firm as assigned and required.
Draft, format and refine required documents and reports; produce and work within spreadsheets; and maintain required office statistics and databases.
Manage various finance-related duties for the office including but not limited to: processing general office invoices, producing internal expense reports, addressing vendor payment inquiries, attending to the bank as required to make deposits.
Liaise with vendors and various agencies as requested to facilitate the provision of their services for the smooth operation of the office.
Work with the office manager to maintain and update office operations procedure documents, checklists and reference documents as required.
Provide assigned individuals with a variety of general support duties such as managing calendar appointments, maintaining reminder lists, making travel arrangements and maintaining and filing documents to support the smooth operation of the office.
Assist with various projects, new processes and initiatives that may arise and as may be assigned from time to time by office management.
Provide general assistance to legal practice assistants, clerks and lawyers as directed by the office manager.

2. Office Services Assistant Duties

Serve as the primary person responsible for supporting the office with the following office support services:
Inventory and Supplies Management: Manage and maintain the office supplies, consumables and kitchen supplies for the office. Ensure that all such inventories are regularly monitored, well organized and tracked in accordance with firm procedures.
Facilities Management: Monitor and ensure that the space is always well maintained, organized, clean and professional in appearance with particular attention to the firm’s reception area, client meeting rooms and kitchen. Report facilities or maintenance issues to the office manager and building management as they arise.
Office Equipment Support: Coordinate with the office manager and the IS department to maintain the required inventory of extra technology equipment in the office. Monitor printers for normal operations, maintain required consumables and replace toner and refill paper as required.
Document Services: Assist with scanning, copying, printing, binding and other duties to support the document production needs of the office and its legal teams as required.
Assist with various office services related projects as assigned from time to time.

3. Receptionist Support and Back Up Duties

Provide daily relief for the receptionist by working from the reception desk at assigned times each day. Fill in at reception on the days the receptionist is not in the office for any reason.
Assist with the support of client meeting needs and events that may be taking place in our office during busy times. This may include providing help with: meeting room setup and clean up, supporting guest requests and needs, catering coordination and support, and event planning and management.
Assist with marketing and business development events that may periodically be organized at venues outside the firm’s office as required.

Qualifications

Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment.
Strong organizational skills and proactive mindset to operate productively in a busy environment with competing priorities.
Highly effective written and verbal communication skills.
Excellent reading comprehension and proofreading skills.
Ability to work well with all levels of firm employees and to effectively support clients, visitors, and vendors with a customer-service mindset.
Ability to work independently and as part of a team, taking initiative and applying sound judgment to move issues forward and resolve problems that may arise.
Attention to detail in all interactions and work product.
Discretion and ability to maintain confidentiality when handling sensitive information.
Strong knowledge of Microsoft Office Suite (Outlook, Word, and Excel).
Aptitude for quickly learning all firm software applications.
Flexibility to work occasional hours outside standard business hours, as required.
Ability to perform the physical requirements of the role, such as lifting office supplies and setting up meeting rooms, with or without accommodation.

If you’re excited about this opportunity and believe you can contribute meaningfully – even if your experience doesn’t align exactly with every requirement – we encourage you to apply. We value diverse perspectives and skills, and we’re committed to finding the right person for the role.

What We Offer

Competitive salaries and annual discretionary bonuses for all roles and levels;
Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day);
Short-term and long-term disability insurance benefits;
Parental leave benefits with 100% top-up for a portion of the leave;
Group RRSP matching program (with the opportunity for prior legal service to be recognized);
A commitment to health and wellness through employer-paid resources and a fitness reimbursement program;
Paid vacation, sick and personal time;
Monetary incentives for employee referrals;
Continuing professional development opportunities and reimbursements;
Hybrid work environment and work-life flexibility;
A culture of recognition, collaboration and intentional connection.

The expected annual base salary range for this position is $45,000 - $60,000 and is eligible for an annual, discretionary bonus. The offered salary will be determined based on factors such as job knowledge, skillset, experience, and internal and market equity.

We thank all candidates for their interest in joining Cozen O’Connor. Those selected for further consideration will be contacted directly for the next steps.

Cozen O’Connor is committed to providing accommodations during all phases of the hiring process. If you require accommodations, please email CanadaRecruiting@cozen.com or call 647-925-5923, and provide your contact information and indicate the role that you’re applying for. A member of our team will be in touch with you directly. We ask that you please only use this email address and contact number to request an accommodation.

#Onsite

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

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More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to office management, legal teams, and clients through document preparation, financial processing, and calendar management. Additionally, the role oversees office services including inventory management, facilities maintenance, and reception coverage.

Requirements

Candidates must have at least one year of administrative or clerical experience in a professional services environment. Proficiency in Microsoft Office Suite and strong organizational, communication, and interpersonal skills are required.

Skills

Administrative support
Document drafting
Spreadsheet management
Invoice processing
Expense reporting
Calendar management
Travel arrangements
Inventory management
Facilities maintenance
Reception duties
Customer service
Microsoft Office Suite
Proofreading
Communication skills
Organizational skills
Attention to detail

Benefits

Extended health care
Dental insurance
Vision insurance
Life insurance
Short-term disability insurance
Long-term disability insurance
Parental leave
Group RRSP matching
Fitness reimbursement
Paid vacation
Sick time
Personal time
Employee referral bonus
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Law Firm
Office Management
Invoicing
Expense Reports
Vendor Management
Calendar Management
Travel Arrangements
Inventory Management
Facilities Management
Receptionist
Microsoft Outlook
Microsoft Word
Microsoft Excel
Professional Services
Legal Practice
Document Production
Client Support
Data Entry
Confidentiality
Business Development
Event Planning
Administrative Support
Clerical
Office Operations

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