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Added 8 mins ago
PF
Technical Manager
Power Factors
Brossard, QC
- Full-time
L'entreprise gère plus de 300 GW d'actifs éoliens, solaires et de stockage d'énergie à l'échelle mondiale, au service de plus de 600 clients et de 18 000 sites, représentant 25 % des…
Added 9 mins ago
W
(CAN) GM Lead Department Manager / Front End
Walmart
Salmon Arm, BC
- Full-time
…partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 9 mins ago
XI
Manager, Customer Intelligence
Xplore Inc
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- Full-time
We're looking for a Manager, Customer Intelligence, based in Markham office (2-3 days a week) to help build and operationalize Xplore's customer and market understanding, supporting the…
Added 9 mins ago
PF
Technical Manager
Power Factors
Remote, Canada
- Remote
L’entreprise gère plus de 300 GW d’actifs éoliens, solaires et de stockage d’énergie à l’échelle mondiale, au service de plus de 600 clients et de 18 000 sites, représentant 25 % des…
Added 38 mins ago
R
Sales Associate, Part-Time - Vancouver
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- Part-time
Maintain extraordinary customer experience feedback and scoring on service evaluation through NPS.
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Maintain extraordinary customer experience feedback and scoring on service evaluation through NPS.
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- $48,592.5 to $68,029.5 CAD / year
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Added 1 hour ago
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Added 1 hour ago
W
(CAN) Consumables Associate FT
Walmart
Salmon Arm, BC
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Added 1 hour ago
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(CAN) Directs Store Delivery Associate
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Added 1 hour ago
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(CAN) Health and Beauty Team Associate - Part time
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Victoria, BC
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Added 1 hour ago
Client Success Manager - Toronto, CAN
WiredScore
Canada
We're hiring a Client Success Manager to join our North American team and take ownership of a strategic portfolio of commercial real estate clients. This is a commercially focused,…
Added 2 hours ago
7
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Assistant Store Leader (Assistant Manager)
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Added 2 hours ago
CA
Administrative Assistant
CPHR Alberta
Calgary, AB
- Full-time
…shared learning, we advance a credible and trusted profession in service of the public interest within our…
Added 2 hours ago
WC
(CAN) Consumables Associate FT
Walmart Canada
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WC
(CAN) Front End Checkout Team Associate
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Grande Prairie, AB
- Full-time
Refers appropriate service and transactional items to a Customer Service Manager or Front End Team Lead.
Added 2 hours ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Grande Prairie, AB
- Full-time
Refers appropriate service and transactional items to a Customer Service Manager or Front End Team Lead.
Added 2 hours ago
S
Interim Manager (12 Month Contract)
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- Full-time
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CPHR Alberta

Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 12, 2027
Experience: Minimum of 5 years of progressive administrative experience, preferably within a professional association, corporate, or non-profit environment.
Posting language: English
Posted: Oct 14, 2026

Original job description

CPHR AB Overview

CPHR Alberta is the exclusive registration body in Alberta, the Northwest Territories and Nunavut for the Chartered Professionals in Human Resources (CPHR) designation, which is the professional standard in Canada. The CPHR demonstrates HR expertise, experience and ethical management of today’s human capital. CPHR Alberta is a provincial member of CPHR Canada.

Our Vision

Elevating HR leadership. Shaping resilient workplaces. Leading the future of work.

We envision a future where HR professionals are recognized as business leaders grounded in expertise, guided by people-first principles, and leading organizational performance.

Our Mission

Advancing HR through community, collaboration and leadership.

To cultivate a collaborative community of HR professionals, positioning them as strategic leaders who drive organizational performance, foster innovation, and shape inclusive, future-ready workplaces. Through strong governance and shared learning, we advance a credible and trusted profession in service of the public interest within our jurisdiction.

Our Values

Member-First Philosophy - We prioritize the needs, growth, and success of our members - ensuring they are supported, heard, and empowered in every aspect of our work.
Integrity - Practicing human resources at the highest of professional standards.
Inclusive Leadership - Leveraging research and understanding future trends affecting the profession of human resources.
Excellence - We champion high standards, continuous learning, and professional growth to strengthen HR leadership and organizational success.
Collaboration - We foster open dialogue and embrace diverse perspectives to build connection and shared purpose - working together to advance the HR profession and support our members.
Responsible Stewardship - We operate with transparency and accountability - ensuring our decisions reflect the best interests of our members and the profession.

KEY COMPONENTS AND RESPONSIBILITIES OF THE POSITION

Scope:

The Administrative Assistant provides shared administrative support across CPHR Alberta, assisting all teams of the organization based on operational needs and priorities.
Reports to the Manager, Administration and Board Liaison, and the position provides support in a broad range of areas, including Professional Standards services, Stakeholder Engagement, CEO administration and Board Liaison related activities.
Work assignments and priorities are managed by the Manager, Administration and Board Liaison to ensure administrative support is directed to areas of greatest organizational need.
Due to the nature of the position, the Administrative Assistant MAY have access to confidential Board, member, and organizational information. A high degree of professionalism, discretion, judgment and confidentiality is required.
CPHR Alberta reserves the right to revise the responsibilities outlined below as organizational requirements evolve.

Key Responsibilities:

Responsibility – Organization-Wide Administrative Support

Provide administrative and coordination support to all CPHR Alberta teams based on organizational priorities and operational requirements.
Work with the Manager, Administration and Board Liaison to establish and manage priorities, timelines and workload across departments.
Provide additional administrative capacity during peak periods, staff absences, major events and special projects.
Back-up support to Office Services Coordinator (office coordination, mail and package pick-up).
Support cross-functional projects and initiatives requiring administrative coordination.
Assist with document preparation, formatting, proofreading and distribution.
Build effective working relationships across the organization and serve as a reliable administrative resource for staff.
Escalate competing priorities, sensitive matters or issues requiring management direction to the Manager, Administration and Board Liaison.

Responsibility – CEO Administrative

Coordinate CEO meetings and scheduling, as required.
Assist with meeting logistics and preparation of supporting materials, if needed.
Coordinate CEO travel, including flights, accommodation and related logistics.
Prepare, track and reconcile CEO expenses and supporting documentation.
Maintain confidentiality regarding CEO communications and organizational matters.

Responsibility –Manager, Administration and Board Liaison Support

Provide administrative support to the Manager, Administration and Board Liaison for Board and Committee activities.
Assist with Board and Committee scheduling and meeting logistics.
Assist with formatting, compiling and distributing Board and Committee materials.
Maintain Board calendars, contact information, attendance records, administrative trackers and files.
Coordinate Board travel, accommodation, registrations and expenses, as required.
Support AGM, Board Retreat and other related logistics.
Maintain Board and governance records and documentation as directed by the Manager, Administration and Board Liaison.
Maintain absolute confidentiality regarding Board materials, discussions and Director information.
Executive offerings, support around logistics, planning and support in the executive list.

The Manager, Administration and Board Liaison retains responsibility for substantive governance activities and provides direction and oversight for Board-related work.

Responsibility – Professional Standards - Membership and Member Services

Administer reduced dues applications and approvals (review daily / weekly if applications outstanding) December to March.
Status Updates: February – CPD; April - Dues (Membership Status Notification, Revocation Letters for Dues and CPD, Retirement, New Candidate/CPHR Letters, Designation Confirmation (random), Candidates and Student Status Expiring).
Maintain the Consultant Directory.

Responsibility - Stakeholder Engagement Support

Provide administrative support for all Board communication, including but not limited to key messages and drafting emails and communication with ACGI.
Support around marketing campaign with Board recruitment, specifically but not limited to postings with law society, Chambers, CPA; AGM; National Fellowship Program, and Executive Offerings (logistics in support w/ Events & Programs Team)
ACGI - support and set up events.
Proof reading Annual Report.

Responsibility – CRM and Data Administration

CRM Assistance to all non-Professional Standards departments for reporting/data or otherwise

QUALIFICATIONS AND COMPETENCIES

Education and Experience

Diploma or Certificate in Administration, or a related field. An equivalent combination of education and relevant experience will be considered.
Minimum of 5 years of progressive administrative experience, preferably within a professional association, corporate, or non-profit environment.
Demonstrated experience supporting multiple departments and managing competing priorities with a proven ability to exercise sound judgment, discretion, and professionalism.

Knowledge, Skills and Abilities

Highly organized, detailed, and resourceful
Adept in Technology
Excellent verbal and written communication
Time Management

Proficiency in the use of Computers

Microsoft Office, specifically WORD, EXCEL, PowerPoint, Outlook, preferred
Canva, an asset
CRM system, an asset

Join us to be part of a vibrant team that values proactive support, clear communication, and professional growth. This role is perfect for motivated individuals eager to contribute their administrative expertise in a meaningful environment!

Applicants can submit their resume and cover letter to Heather McMaster at mcmaster@cphrab.ca

Apply About employer

More about this job

Responsibilities

Provide administrative and coordination support across organizational teams, including CEO administration, Board and Committee activities, Professional Standards and member services, stakeholder engagement, and CRM data requests. Coordinate schedules, meetings, travel, expenses, records, communications, and event logistics while maintaining confidentiality and managing competing priorities.

Requirements

A diploma or certificate in administration or a related field is required, or an equivalent combination of education and relevant experience. Candidates should have at least five years of progressive administrative experience, strong organizational and communication skills, sound judgment and discretion, and proficiency with computers and Microsoft Office; Canva and CRM experience are assets.

Skills

Administrative Support
Scheduling
Meeting Coordination
Travel Coordination
Expense Tracking
Board and Committee Support
Document Preparation
Proofreading
Confidentiality
Time Management
Organization
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Heather McMaster

Hiring contact email

mcmaster@cphrab.ca

Keywords

Administrative Support
Professional Association
Non-Profit Organization
Board Liaison
Board and Committee Administration
Professional Standards
Membership Services
Reduced Dues Applications
Continuing Professional Development
Stakeholder Engagement
CRM
Data Administration
Reporting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Canva
Event Coordination
Travel Coordination
Expense Reconciliation
Confidentiality
Governance Records
Document Formatting
Proofreading
Time Management

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