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Added 7 hours ago
NC
Fitness Coordinator
Niagara College
Welland, ON
- Part-time
Applications are invited for the regular position of part-time Fitness Coordinator in the Athletics and Student Engagement Division. The starting salary is $32.74/hr for a 24-hour work…
Added 7 hours ago
KH
Bilingual Coordinator, Outreach & Partnerships
Kids Help Phone
Toronto, ON
- $46,700 to $49,000 CAD / year
- Full-time
Kids Help Phone is looking for a passionate and energetic Coordinator, Bilingual Outreach & Partnerships to help connect young people across Canada with mental health resources and support…
Added 7 hours ago
C
Coordonnateur ou Coordonnatrice // Coordinator, Team Operations
CNIB
Montreal, QC
- Contract
Added 7 hours ago
WR
Nurse 2 - CIVP
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
- Full-time
Reporting to the Manager, Health Services and under the supervision of the Nursing Resource Coordinator, the Registered Nurse Home Care - CIVP provides nursing care to clients in the…
Added 7 hours ago
CN
Coordonnateur ou Coordonnatrice // Coordinator, Team Operations
Canadian National Institute for the Blind
Montreal, QC
- Contract
Added 8 hours ago
KA
marketing coordinator
Korean Air
Halifax, NS
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 8 hours ago
SI
case processing coordinator
Stepwise Immigration Services Ltd
Delta, BC
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 8 hours ago
DR
Resident Care Coordinator
Durham Region (The Regional Municipality of Durham)
Pickering, ON
- $109,894 to $137,367 CAD / year
- Temporary
Resident Care Coordinator (temporary FT, up to 12 mos)
Added 8 hours ago
1A
Service Coordinator
1300 Applied Industrial Technologies LP
SK
- Full-time
Work in a safe manner, lead by example and participate in the company safety program.
Added 8 hours ago
CI
Operations Liaison Coordinator
Calian in Space & Technology
Ottawa, ON
- Full-time
Calian is seeking an Operations Liaison Coordinator to support a national Department of National Defence (DND) project. In this role, you will act as the primary link between project teams…
Added 8 hours ago
HP
353-26 Medical Radiation Technologist - General X-Ray and BMD, Medical Imaging, Regular Part-Time x2, Clinton/Seaforth/Stratford
Huron Perth Healthcare Alliance
Stratford, ON · Clinton, ON · Seaforth, ON
- Part-time
…the Senior Technologist, Interventional Radiology and Student Coordinator regarding supervision and evaluation of student…
Added 8 hours ago
Q
Skilled HCA/Caregiver in Metro Vancouver
Qualicare
Port Coquitlam, BC
- $20 to $23 USD / hour
- Part-time
The HCA/Caregiver is an essential member of our home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 8 hours ago
Q
HCA/Caregiver in South Delta
Qualicare
Delta, BC
- $20 to $23 USD / hour
- Part-time
The HCA/Caregiver is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the client’s…
Added 8 hours ago
Q
Skilled HCA/Caregiver in Metro Vancouver
Qualicare
Surrey, BC
- $20 to $23 USD / hour
- Part-time
The HCA/Caregiver is an essential member of our home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 8 hours ago
Q
HCA/Caregiver in North Shore
Qualicare
BC · West Vancouver, BC
- $20 to $23 USD / hour
- Part-time
The HCA/Caregiver is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the client’s…
Added 8 hours ago
Q
Skilled HCA/Caregiver in Metro Vancouver
Qualicare
Vancouver, BC
- $20 to $23 USD / hour
- Part-time
The HCA/Caregiver is an essential member of our home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 8 hours ago
PH
Project Coordinator, Various Programs/Services
Provincial Health Services Authority
Vancouver, BC
- Full-time
…safety is inherent in all aspects of this position. The Project Coordinator works in collaboration with the Operation Manager(s) to identify and prioritize projects and is responsible for…
Added 8 hours ago
PO
Nongsa Project, Batam
PT ODG Indonesia
Clarington, ON
- Volunteer
We are looking fo an experienced Sales Coordinator to coordinate sales operations, support business development activities, monitor sales performance, and ensure the sales team achieves…
Added 8 hours ago
PH
Imaging Informatics Coordinator P2BI
Provincial Health Services Authority
Vancouver, BC
- Full-time
Job Title:IMAGING INFORMATICS COORDINATOR P2BIRequisition #:205527Job Location:Canada-British Columbia-VancouverDepartment:Medical Imaging SolutionsJob Type:Regular, Full TimeStart Date of…
Added 9 hours ago
CH
Registered Nurse
Covenant Health Canada
Bonnyville, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 9 hours ago
CH
Registered Nurse - Emergency
Covenant Health Canada
Bonnyville, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 9 hours ago
CH
Registered Nurse
Covenant Health Canada
Bonnyville, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 9 hours ago
CH
Registered Nurse
Covenant Health Canada
Castor, AB
- Part-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 9 hours ago
CH
Registered Nurse - Emergency
Covenant Health Canada
Bonnyville, AB
- Part-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 9 hours ago
CH
Registered Nurse - Emergency
Covenant Health Canada
Bonnyville, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…

CPHR Alberta

Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 12, 2027
Experience: Minimum of 5 years of progressive administrative experience, preferably within a professional association, corporate, or non-profit environment.
Posting language: English
Posted: Oct 14, 2026

Original job description

CPHR AB Overview

CPHR Alberta is the exclusive registration body in Alberta, the Northwest Territories and Nunavut for the Chartered Professionals in Human Resources (CPHR) designation, which is the professional standard in Canada. The CPHR demonstrates HR expertise, experience and ethical management of today’s human capital. CPHR Alberta is a provincial member of CPHR Canada.

Our Vision

Elevating HR leadership. Shaping resilient workplaces. Leading the future of work.

We envision a future where HR professionals are recognized as business leaders grounded in expertise, guided by people-first principles, and leading organizational performance.

Our Mission

Advancing HR through community, collaboration and leadership.

To cultivate a collaborative community of HR professionals, positioning them as strategic leaders who drive organizational performance, foster innovation, and shape inclusive, future-ready workplaces. Through strong governance and shared learning, we advance a credible and trusted profession in service of the public interest within our jurisdiction.

Our Values

Member-First Philosophy - We prioritize the needs, growth, and success of our members - ensuring they are supported, heard, and empowered in every aspect of our work.
Integrity - Practicing human resources at the highest of professional standards.
Inclusive Leadership - Leveraging research and understanding future trends affecting the profession of human resources.
Excellence - We champion high standards, continuous learning, and professional growth to strengthen HR leadership and organizational success.
Collaboration - We foster open dialogue and embrace diverse perspectives to build connection and shared purpose - working together to advance the HR profession and support our members.
Responsible Stewardship - We operate with transparency and accountability - ensuring our decisions reflect the best interests of our members and the profession.

KEY COMPONENTS AND RESPONSIBILITIES OF THE POSITION

Scope:

The Administrative Assistant provides shared administrative support across CPHR Alberta, assisting all teams of the organization based on operational needs and priorities.
Reports to the Manager, Administration and Board Liaison, and the position provides support in a broad range of areas, including Professional Standards services, Stakeholder Engagement, CEO administration and Board Liaison related activities.
Work assignments and priorities are managed by the Manager, Administration and Board Liaison to ensure administrative support is directed to areas of greatest organizational need.
Due to the nature of the position, the Administrative Assistant MAY have access to confidential Board, member, and organizational information. A high degree of professionalism, discretion, judgment and confidentiality is required.
CPHR Alberta reserves the right to revise the responsibilities outlined below as organizational requirements evolve.

Key Responsibilities:

Responsibility – Organization-Wide Administrative Support

Provide administrative and coordination support to all CPHR Alberta teams based on organizational priorities and operational requirements.
Work with the Manager, Administration and Board Liaison to establish and manage priorities, timelines and workload across departments.
Provide additional administrative capacity during peak periods, staff absences, major events and special projects.
Back-up support to Office Services Coordinator (office coordination, mail and package pick-up).
Support cross-functional projects and initiatives requiring administrative coordination.
Assist with document preparation, formatting, proofreading and distribution.
Build effective working relationships across the organization and serve as a reliable administrative resource for staff.
Escalate competing priorities, sensitive matters or issues requiring management direction to the Manager, Administration and Board Liaison.

Responsibility – CEO Administrative

Coordinate CEO meetings and scheduling, as required.
Assist with meeting logistics and preparation of supporting materials, if needed.
Coordinate CEO travel, including flights, accommodation and related logistics.
Prepare, track and reconcile CEO expenses and supporting documentation.
Maintain confidentiality regarding CEO communications and organizational matters.

Responsibility –Manager, Administration and Board Liaison Support

Provide administrative support to the Manager, Administration and Board Liaison for Board and Committee activities.
Assist with Board and Committee scheduling and meeting logistics.
Assist with formatting, compiling and distributing Board and Committee materials.
Maintain Board calendars, contact information, attendance records, administrative trackers and files.
Coordinate Board travel, accommodation, registrations and expenses, as required.
Support AGM, Board Retreat and other related logistics.
Maintain Board and governance records and documentation as directed by the Manager, Administration and Board Liaison.
Maintain absolute confidentiality regarding Board materials, discussions and Director information.
Executive offerings, support around logistics, planning and support in the executive list.

The Manager, Administration and Board Liaison retains responsibility for substantive governance activities and provides direction and oversight for Board-related work.

Responsibility – Professional Standards - Membership and Member Services

Administer reduced dues applications and approvals (review daily / weekly if applications outstanding) December to March.
Status Updates: February – CPD; April - Dues (Membership Status Notification, Revocation Letters for Dues and CPD, Retirement, New Candidate/CPHR Letters, Designation Confirmation (random), Candidates and Student Status Expiring).
Maintain the Consultant Directory.

Responsibility - Stakeholder Engagement Support

Provide administrative support for all Board communication, including but not limited to key messages and drafting emails and communication with ACGI.
Support around marketing campaign with Board recruitment, specifically but not limited to postings with law society, Chambers, CPA; AGM; National Fellowship Program, and Executive Offerings (logistics in support w/ Events & Programs Team)
ACGI - support and set up events.
Proof reading Annual Report.

Responsibility – CRM and Data Administration

CRM Assistance to all non-Professional Standards departments for reporting/data or otherwise

QUALIFICATIONS AND COMPETENCIES

Education and Experience

Diploma or Certificate in Administration, or a related field. An equivalent combination of education and relevant experience will be considered.
Minimum of 5 years of progressive administrative experience, preferably within a professional association, corporate, or non-profit environment.
Demonstrated experience supporting multiple departments and managing competing priorities with a proven ability to exercise sound judgment, discretion, and professionalism.

Knowledge, Skills and Abilities

Highly organized, detailed, and resourceful
Adept in Technology
Excellent verbal and written communication
Time Management

Proficiency in the use of Computers

Microsoft Office, specifically WORD, EXCEL, PowerPoint, Outlook, preferred
Canva, an asset
CRM system, an asset

Join us to be part of a vibrant team that values proactive support, clear communication, and professional growth. This role is perfect for motivated individuals eager to contribute their administrative expertise in a meaningful environment!

Applicants can submit their resume and cover letter to Heather McMaster at mcmaster@cphrab.ca

Apply About employer

More about this job

Responsibilities

Provide administrative and coordination support across organizational teams, including CEO administration, Board and Committee activities, Professional Standards and member services, stakeholder engagement, and CRM data requests. Coordinate schedules, meetings, travel, expenses, records, communications, and event logistics while maintaining confidentiality and managing competing priorities.

Requirements

A diploma or certificate in administration or a related field is required, or an equivalent combination of education and relevant experience. Candidates should have at least five years of progressive administrative experience, strong organizational and communication skills, sound judgment and discretion, and proficiency with computers and Microsoft Office; Canva and CRM experience are assets.

Skills

Administrative Support
Scheduling
Meeting Coordination
Travel Coordination
Expense Tracking
Board and Committee Support
Document Preparation
Proofreading
Confidentiality
Time Management
Organization
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Hiring contact

Heather McMaster

Hiring contact email

mcmaster@cphrab.ca

Keywords

Administrative Support
Professional Association
Non-Profit Organization
Board Liaison
Board and Committee Administration
Professional Standards
Membership Services
Reduced Dues Applications
Continuing Professional Development
Stakeholder Engagement
CRM
Data Administration
Reporting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Canva
Event Coordination
Travel Coordination
Expense Reconciliation
Confidentiality
Governance Records
Document Formatting
Proofreading
Time Management

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