Jobs in Canada

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Added 8 mins ago
UO
Senior Program Assistant, Year 1
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
- $5,027 to $5,413 CAD / month
- Full-time
As the lead Program Assistant for MEDD 411, oversees the planning, scheduling and coordination of local and provincial sessions for the course, in conjunction with program administrators…
Added 8 mins ago
T
Senior Law Clerk, Board Governance
TD
Toronto, ON
- Full-time
Manage meeting-day processes and logistics and provide support to the Corporate Secretary, the Assistant Corporate Secretary, and other members of the team as required.
Added 8 mins ago
MU
Casual MPP Research Assistant
McGill University
Sherbrooke, QC
- Part-time
The Casual MPP Research Assistant will support Communications research for the Max Bell School of Public Policy. The role involves gathering and analyzing information, preparing written…
Added 8 mins ago
MU
Office Assistant C (Exam Coordinator)
McGill University
Montreal, QC · Redpath Library
- Part-time
…incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above-listed…
Added 8 mins ago
TS
Early Childhood Assistant
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Scarborough Citadel Community Church & Daycare
- Part-time
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Added 8 mins ago
TS
Early Childhood Assistant - ECA
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- Full-time
The Early Childhood Assistant (ECA) provides a safe, nurturing, and happy learning environment that supports children’s overall well-being. Aligned with How Does Learning Happen? (HDLH),…
Added 8 mins ago
C
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CIBC
Montreal, QC
- Full-time
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Added 8 mins ago
CG
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- Full-time
Added 8 mins ago
BU
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- Part-time
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Added 8 mins ago
BL
Practice Assistant, Commercial Real Estate & Financial Services
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Calgary, AB
- Full-time
We are looking for an experienced Practice Assistant to support our Commercial Real Estate and Financial Services practice groups. As a Practice Assistant, you will take an active interest…
Added 8 mins ago
M
Senior Full Stack AI Engineer/Ingénieur(e) principal(e), Full Stack et intelligence artificielle (IA)
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- Full-time
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Added 8 mins ago
CC
Pharmacy Technician (Deer Valley)
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Calgary, AB
- Full-time
Pass the Calgary Co-op Pharmacy Assistant test.
Added 8 mins ago
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- Part-time
…communication. Oversee all dispensing duties carried out by a Pharmacy Assistant to ensure the accuracy and effectiveness of all prescriptions…
Added 22 mins ago
CI
Legal Assistant
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Toronto, ON
- Full-time
Supporting a team of Lawyers, Patent and Trademark Agents, and Law Clerks, the Legal Assistant’s responsibilities will include:
Added 22 mins ago
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Vancouver, BC
- Full-time
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Added 22 mins ago
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- $55,000 to $65,000 CAD / year
- Temporary
Garland Commercial Ranges is looking for an Accounting Assistant III on a temporary role, with the potential to become full-time, permanent!
Added 22 mins ago
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Executive Assistant Deputy Chief Medical Officer - Integrated Regina Health
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Added 22 mins ago
Post Office Assistant - Term
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…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 22 mins ago
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Added 22 mins ago
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Added 22 mins ago
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2027 S (January - April) | Sessional Instructional Assistant | RSM484H1 | Real Estate Finance
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Added 22 mins ago
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The hiring criteria for Teaching Assistant positions are academic qualifications, the need to acquire experience, previous experience, and previous satisfactory employment under the…

CPST Intellectual Property

Legal Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

CPST Intellectual Property has two full-time opportunities for Legal Assistants to join their patent and trademark agency and law firm. We are a professional, collegial team that focuses on providing the highest standard of client service and advice to a diverse domestic and international client base. We are looking for two new team members who are keen to learn about Intellectual Property, further develop their administrative, technical and client service skills, and who can work independently in a hybrid work environment.

Supporting a team of Lawyers, Patent and Trademark Agents, and Law Clerks, the Legal Assistant’s responsibilities will include:

Correspondence

· Corresponding with clients, including sending reminders regarding upcoming deadlines, reporting as-filed submissions, and forwarding invoices;

· Processing incoming emails from clients and foreign associates, including receiving and forwarding invoices;

· Reporting on the status of matters to clients upon request;

· Drafting routine correspondence such as retainer letters and audit responses;

Calendaring

· Monitoring patent and trademark due dates and flagging urgent deadlines;

· Generating due date reports;

· Preparing status and portfolio reports;

File Management

· Opening new files in document management and accounting systems;

· Ongoing maintenance of electronic file records, including saving emails and updating client records;

· Running conflict checks;

IP Case Management

· Following up with IP offices on the status of patent and trademark applications;

· Reviewing official formalities correspondence from the Canadian and US IP offices and forwarding to clients;

· Drafting and filing routine correspondence to Canadian and US IP offices;

Accounting

· Assisting with generating and forwarding invoices to clients;

· Generating reports, such Statements of Account, WIP and A/R;

· Assisting with preparing cost projections;

· Managing and/or assisting with patent maintenance fees;

Other

· Taking notes during office meetings; and

· Other administrative duties as required.

Qualifications:

· Legal assistant diploma/certificate or equivalent;

· University degree an asset;

· Experience with maintaining digital records an asset; and

· Experience in intellectual property an asset.

Skills and Abilities:

· Excellent verbal and written communications skills are essential;

· Must be well organized, have superb attention to detail and excellent time-management skills;

· Proficiency in Office applications such as Word and Excel;

· Able to work independently as well as collaboratively;

· Can take initiative and ask questions; and

· Demonstrates flexibility and a willingness to learn.

HOW TO APPLY: Please submit your resume and cover letter to resumes@cpstip.com by November 30, 2026. We regret that only those candidates who are being offered an interview will be contacted. AI will not be used to screen, assess or select candidates.

Who we are: CPST is located on Toronto’s waterfront. We offer a competitive compensation package and flexible work arrangements. We are committed to creating an environment of openness, inclusivity and diversity. We welcome applications from all qualified candidates.

Apply on LinkedIn About employer

More about this job

Responsibilities

Support lawyers, patent and trademark agents, and law clerks by managing client correspondence, deadlines, files, and intellectual property case administration. Assist with reporting, routine filings, invoicing, accounting reports, cost projections, and patent maintenance fees.

Requirements

A legal assistant diploma or certificate, or equivalent, is required; a university degree, digital records experience, and intellectual property experience are assets. Candidates need strong communication, organization, attention to detail, time management, and Office application skills, along with the ability to work independently and collaboratively and a willingness to learn.

Skills

Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Microsoft Word
Microsoft Excel
Independent Work
Collaboration
Initiative
Flexibility
Client Service
Digital Records Management
Deadline Monitoring

Benefits

Flexible Work Arrangements

Visa sponsorship

Not detected in the job text

Keywords

Legal Assistant
Intellectual Property
Patent
Trademark
Client Correspondence
Deadline Monitoring
Due Date Reports
Portfolio Reports
Document Management Systems
Accounting Systems
Digital Records
Conflict Checks
IP Case Management
Canadian IP Office
US IP Offices
Routine Filings
Invoicing
Statements Of Account
Work In Progress Reports
Accounts Receivable
Cost Projections
Patent Maintenance Fees
Microsoft Office
Microsoft Word
Microsoft Excel
Retainer Letters
Audit Responses

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Work requirements

Jobs in Canada