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Added 29 mins ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 29 mins ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 29 mins ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 3 hours ago
Assistant Professor - Emerging Directions in Chemical Engineering
FAMU National Alumni Association
Toronto, ON
$125,000 to $160,000 CAD / year
Full-time
…teaching-related activities can include performance as a teaching assistant or course instructor, experience leading successful workshops or seminars, student mentorship, or excellent…
Added 8 hours ago
Junior NLP Data Scientist
The University of British Columbia
Vancouver, BC
$5,692.25 to $8,179.5 CAD / month
Full-time
…the Department of Physical Therapy and Dr. Lauren Capozzi, Assistant Professor at the Department of Medicine, the successful candidate will work in close collaboration with BC Cancer. They…
Added 10 hours ago
Laboratory Technician
University Canada West
Vancouver, BC
$24.04 to $28.85 CAD / hour
Communicate results of lab assessments or post-assessment reviews in a timely (1 week) and confidential manner, in person, by email or video conference
Added 10 hours ago
Junior NLP Data Scientist
University of British Columbia
Vancouver, BC · UBCV | UBC Hospital - Detwiller Pavilion (DPAV)
$5,692.25 to $8,179.5 CAD / month
Full-time
…the Department of Physical Therapy and Dr. Lauren Capozzi, Assistant Professor at the Department of Medicine, the successful candidate will work in close collaboration with BC Cancer. They…
Added 11 hours ago
Management Assistant, Airport Operations
Toronto Pearson International Airport
Toronto, ON
Full-time
The Management Assistant provides comprehensive administrative, financial, and operational support to ensure the efficient day-to-day functioning of the department. This role coordinates…
Added 11 hours ago
Executive Assistant (EA) to the National Executive Director
Trevor Frances Recruitment
Toronto, ON
Full-time
To support their mission, they are seeking an exceptional, high-achieving Executive Assistant (EA) to support the office of the National Executive Director.
Added 12 hours ago
Executive Assistant
ProxyLink
Toronto, ON
Full-time
ProxyLink is currently supporting a leading national organization in the search for an exceptional Executive Assistant to support its National Executive Director and senior leadership team.
Added 12 hours ago
Executive Administrative Assistant
CPUS Engineering Staffing Solutions Inc.
Oshawa, ON
Full-time
Position Title: Executive Administrative Assistant
Added 12 hours ago
Administrative Assistant
Peak Associates Limited
Toronto, ON · North York, ON
$50,000 to $55,000 CAD / year
Full-time
Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a…
Added 12 hours ago
Admin Assistant PI, MAP Centre for Urban Health Solutions
St. Michael's Hospital
Toronto, ON
Temporary
Dr. Monchalin is seeking a part-time Administrative Assistant. The Administrative Assistant will provide overall administrative and organizational support to the Principal Investigator and…
Added 12 hours ago
Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
Full-time
This is not a traditional administrative assistant position. We are a growing public technology company with a small, hands-on team, and we are looking for someone who can take ownership,…
Added 13 hours ago
Property Manager
W3Global
London, ON
$65,000 to $75,000 USD / year
Full-time
Management reporting including daily, weekly and monthly reporting to the company, attendance at conference calls, meeting.
Added 13 hours ago
Course Lecturer – PHIL 354-001 – Winter 2027
McGill University
Montreal, QC · Leacock Building
Part-time
Applicants must provide evidence of highly effective teaching ability as a result of having successfully taught or worked as a teaching assistant in a similar course;
Added 13 hours ago
Course Lecturer – PHIL 367-001 – Winter 2027
McGill University
Montreal, QC · Leacock Building
Part-time
Applicants must provide evidence of highly effective teaching ability as a result of having successfully taught or worked as a teaching assistant in a similar course;
Added 13 hours ago
Course Lecturer – PHIL 419-001 – Winter 2027
McGill University
Montreal, QC · Leacock Building
Part-time
Applicants must provide evidence of highly effective teaching ability as a result of having successfully taught or worked as a teaching assistant in a similar course;
Added 14 hours ago
Management Assistant, Airport Operations
Greater Toronto Airports Authority
Toronto, ON
Full-time
The Management Assistant provides comprehensive administrative, financial, and operational support to ensure the efficient day-to-day functioning of the department. This role coordinates…
Added 15 hours ago
Assistant to the Associate Deans
British Columbia Institute of Technology
Burnaby, BC
$59,214 to $64,490 CAD / year
Full-time
BCIT’s School of Computing and Academic Studies is seeking a regular, full-time (1.0 FTE) Assistant to the Associate Deans.
Added 16 hours ago
*Legal Assistant – Property Law
Recrute Action
Montreal, QC
Monitor internal and external calls and initiate conference calls as required.
Added 17 hours ago
Athletic Trainer
Olathe Health
Pavilion 1, BC
Full-time
When requested, supervise Graduate Assistant Certified Athletic Trainer assigned by Assistant Athletic Director of Sports Medicine.
Added 18 hours ago
Executive Assistant to Chief Executive Officer
Boost
Port Hope, ON
Contract
Manja Horner is looking for an Executive Assistant who can make her work as the CEO more focused, prepared, and effective across two growing businesses. Through your work, you’re supporting…
Added 22 hours ago
assistant executive housekeeper
Valhalla Hotel & Conference Centre
Thunder Bay, ON
Full-time
Added 1 day ago
Field Marketing Specialist – North America
Feathery
Toronto, ON
Full-time
At the center of it all is Robin, our AI operations assistant. Robin scans client documents, configures and deploys workflows, assists users in their day-to-day work, takes notes during…

CPUS Engineering Staffing Solutions Inc.

Executive Administrative Assistant

Oshawa, ON, Canada

Pay: Hourly Rate: $40-50 per hr
Job type: Full-time
Apply by: Mar 27, 2027
Experience: 2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization.
Positions available: 1
Posting language: English
Posted: Sep 28, 2026

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Original job description

Position Title: Executive Administrative Assistant

Resume Due Date: Thursday, October 1st, 2026 (5:00PM EST)

Job ID: 26-096

Client: Power Client

Number of Vacancies: 1

Level: Band K

Contract Duration: 12 months, extendable

Hours of work: 40 hrs per week

Location: 1908 Colonel Sam Drive, Oshawa, ON

Work Mode: 100% onsite

Employment Type: Consultant (Incorporated Contractor)

Hourly Rate: $40-50 per hr

*The successful candidate will be required to successfully complete a Security Clearance Application. This is a condition of employment.

Job Overview

Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
Manage the Vice-President’s calendar, priorities, correspondence, calls, visitors, follow-up logs, and access to ensure effective use of executive time.
Act as a liaison among the Vice-President, staff, senior management, Board and Executive Office, external stakeholders, and corporate groups; coordinate approvals, administrative reports, purchasing, workspace, and related services.

Qualifications

2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization.
Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
Strong organizational and time-management skills, including calendar management, prioritization, coordinating multiple deadlines, and tracking follow-up actions.
Excellent written and verbal communication skills, with the judgment and professionalism to liaise effectively with senior leaders, Board-level stakeholders, staff, and external contacts.

Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.

CPUS Engineering employs artificial intelligence (AI) tools as part of its recruitment process to enhance efficiency and consistency. These tools may assist with activities such as application screening, candidate evaluation, and summarization of interview feedback.

AI-generated outputs are intended to supplement, not replace, human judgment. All final hiring decisions are made by qualified human decision-makers who exercise professional discretion in reviewing and assessing candidate information alongside any AI-generated insights.

CPUS Engineering ensures that the use of AI in recruitment complies with all applicable employment laws, human rights legislation, and privacy regulations. The organization is committed to maintaining fairness, transparency, and non-discrimination throughout the hiring process.

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More about this job

Responsibilities

Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing materials, attendance, approvals, and audiovisual arrangements. Manage the Vice-President’s calendar, communications, visitors, follow-ups, and stakeholder relationships, while coordinating administrative reports, purchasing, workspace, and related services.

Requirements

Requires 2–6 years of senior-level executive administrative or secretarial support experience in a complex, fast-paced organization. Candidates should demonstrate discretion with confidential and sensitive information, strong organizational and time-management abilities, and excellent written and verbal communication skills.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Conference Coordination
Travel Coordination
Agenda Preparation
Minute Taking
Briefing Package Preparation
Confidential Records Management
Correspondence Management
Prioritization
Time Management
Follow-Up Tracking
Written Communication
Verbal Communication
Stakeholder Liaison

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Executive Support
Secretarial Support
Vice-President
Calendar Management
Meeting Coordination
Conference Coordination
Travel Arrangements
Accommodation Arrangements
Agenda Preparation
Minute Taking
Briefing Packages
Audiovisual Coordination
Approval Documents
Confidential Correspondence
Records Management
Labour Relations
Administrative Reports
Purchasing
Stakeholder Relations
Board-Level Stakeholders
Follow-Up Logs
Security Clearance
On-Site Work
Equity, Diversity, and Inclusion
Recruitment

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