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Added 4 hours ago
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Part-time
The Scheduling department is currently seeking a Permanent Part-Time Labour Relations Assistant to join their team.
Added 14 hours ago
Office Manager
Construction Labour Relations Association of BC
New Westminster, BC
Full-time
The Construction Labour Relations Association of BC (CLR) was established in 1969 with the objective of bringing labour relations stability and security to contractors in BC's unionized…
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Summer Camp Manager, YMCA Camp Elphinstone
YMCA BC
Gibsons, BC
Full-time
Directly supervise, providing leadership, guidance and performance management to two Assistant Summer Camp Managers.
Added 15 hours ago
Labour & Litigation Legal Assistant
MLT Aikins LLP
Bratt's Lake No. 129, SK
Full-time
Job Title: Labour & Litigation Legal Assistant
Added 15 hours ago
Litigation Legal Assistant
Mathews Dinsdale & Clark LLP
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Full-time
A highly regarded national boutique law firm specializing in Labour & Employment law is seeking an experienced Legal Assistant to support senior partners in our Vancouver office. This is an…
Added 15 hours ago
Assistant Supervisor Track Maintenance-CA
CN
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Full-time
Experience in labour relations (i.e., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline, etc.)*
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Executive Assistant (EA) to the National Executive Director
Trevor Frances Recruitment
Toronto, ON
Full-time
Education: Post-secondary education in Labour/Employment Relations, Business Administration, or a related discipline is considered a strong asset.
Added 16 hours ago
Executive Assistant
ProxyLink
Toronto, ON
Full-time
Post-secondary education in business administration, labour and employment relations, organizational management, or a related discipline is an asset.
Added 16 hours ago
Executive Administrative Assistant
CPUS Engineering Staffing Solutions Inc.
Oshawa, ON
Full-time
Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
Added 17 hours ago
Assistant Restaurant Manager
Fairmont Hotels & Resorts
Calgary, AB
Full-time
We invite you to join the world of hospitality at Sheraton Suites Calgary Eau Claire as our new Assistant Restaurant Manager for Flower & Wolf. The Assistant Restaurant Manager plays a key…
Added 20 hours ago
Assistant to the Associate Deans
British Columbia Institute of Technology
Burnaby, BC
$59,214 to $64,490 CAD / year
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…professional manner including student, human resources and labour relations issues and ensures proper policy and protocol has been followed prior to the ADs’…
Added 22 hours ago
Human Resources Assistant, Labour Relations
Queensway Carleton Hospital
Ottawa, ON
Temporary
Under the direction of the Manager, Labour Relations/HRBP, the HR Assistant- Labour Relations supports the human resources department by handling duties including but not limited to…
Added 1 day ago
Administrative Assistant
Hydro One Networks Inc
Toronto, ON
…and submissions, including reports, forms, memos, including labour relations and other information to be processed. Compose routine and non-routine correspondence for supervisor's…
Added 1 day ago
ADMINISTRATIVE ASSISTANT 1
City of Toronto
Toronto, ON
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Added 2 days ago
Temporary Full-Time Educational Assistant
Peace Wapiti Public School Division
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Full-time
…addressed to Kellie Lewis, Director of Human Resources and Labour Relations at or by phone at (780)…
Added 3 days ago
Assistant Supervisor Track Maintenance-CA
CN
Prince George, BC
Full-time
Experience in labour relations (i.e., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline, etc.)*
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Assistant Director of People & Culture (Contract)
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Toronto, ON · Four Seasons Toronto
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…day‑to‑day operations of the People & Culture department. The Assistant Director of People & Culture is a true driver of the employee experience. As an essential member of the People &…
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Supervisor Track Maintenance
CN
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Experience in labour relations (e.g., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline, etc.)*
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Supervisor Track Maintenance-CA
CN
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Experience in labour relations (e.g., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline, etc.)*
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Assistant Supervisor Track Maintenance-CA
CN
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EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
Full-time
Administer confidential information for the agency, including highly sensitive personnel, political and/or labour relations information;
Added 3 days ago
Executive Director & Assistant Dean
York University
Toronto, ON · North York, ON
$181,418 to $196,945 CAD / year
Full-time
…number of offerings are offered online. The Executive Director & Assistant Dean (ED&AD) provides senior executive leadership and strategic direction for Osgoode Professional Development…
Added 3 days ago
Clinical Manager – Maternal Child, Perioperative and Respiratory Services
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Full-time
…(Operating Room, PACU, Day Surgery and MDRD), Obstetrical Services (Labour & Delivery and Postpartum) and Respiratory Therapy. The role ensures the delivery of safe, high-quality, patient…
Added 3 days ago
Junior School Assistant Principal
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Full-time
Support effective labour relations, consistent application of the Collective Agreement, and collective bargaining priorities relevant to the Junior School.
Added 3 days ago
Junior School Assistant Principal
Southpointe Academy
Delta, BC
Full-time
Support effective labour relations, consistent application of the Collective Agreement, and collective bargaining priorities relevant to the Junior School.

CPUS Engineering Staffing Solutions Inc.

Executive Administrative Assistant

Oshawa, ON, Canada

Pay: Hourly Rate: $40-50 per hr
Job type: Full-time
Apply by: Mar 27, 2027
Experience: 2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization.
Positions available: 1
Posting language: English
Posted: Sep 28, 2026

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Original job description

Position Title: Executive Administrative Assistant

Resume Due Date: Thursday, October 1st, 2026 (5:00PM EST)

Job ID: 26-096

Client: Power Client

Number of Vacancies: 1

Level: Band K

Contract Duration: 12 months, extendable

Hours of work: 40 hrs per week

Location: 1908 Colonel Sam Drive, Oshawa, ON

Work Mode: 100% onsite

Employment Type: Consultant (Incorporated Contractor)

Hourly Rate: $40-50 per hr

*The successful candidate will be required to successfully complete a Security Clearance Application. This is a condition of employment.

Job Overview

Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
Manage the Vice-President’s calendar, priorities, correspondence, calls, visitors, follow-up logs, and access to ensure effective use of executive time.
Act as a liaison among the Vice-President, staff, senior management, Board and Executive Office, external stakeholders, and corporate groups; coordinate approvals, administrative reports, purchasing, workspace, and related services.

Qualifications

2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization.
Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
Strong organizational and time-management skills, including calendar management, prioritization, coordinating multiple deadlines, and tracking follow-up actions.
Excellent written and verbal communication skills, with the judgment and professionalism to liaise effectively with senior leaders, Board-level stakeholders, staff, and external contacts.

Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.

CPUS Engineering employs artificial intelligence (AI) tools as part of its recruitment process to enhance efficiency and consistency. These tools may assist with activities such as application screening, candidate evaluation, and summarization of interview feedback.

AI-generated outputs are intended to supplement, not replace, human judgment. All final hiring decisions are made by qualified human decision-makers who exercise professional discretion in reviewing and assessing candidate information alongside any AI-generated insights.

CPUS Engineering ensures that the use of AI in recruitment complies with all applicable employment laws, human rights legislation, and privacy regulations. The organization is committed to maintaining fairness, transparency, and non-discrimination throughout the hiring process.

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More about this job

Responsibilities

Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing materials, attendance, approvals, and audiovisual arrangements. Manage the Vice-President’s calendar, communications, visitors, follow-ups, and stakeholder relationships, while coordinating administrative reports, purchasing, workspace, and related services.

Requirements

Requires 2–6 years of senior-level executive administrative or secretarial support experience in a complex, fast-paced organization. Candidates should demonstrate discretion with confidential and sensitive information, strong organizational and time-management abilities, and excellent written and verbal communication skills.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Conference Coordination
Travel Coordination
Agenda Preparation
Minute Taking
Briefing Package Preparation
Confidential Records Management
Correspondence Management
Prioritization
Time Management
Follow-Up Tracking
Written Communication
Verbal Communication
Stakeholder Liaison

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Executive Support
Secretarial Support
Vice-President
Calendar Management
Meeting Coordination
Conference Coordination
Travel Arrangements
Accommodation Arrangements
Agenda Preparation
Minute Taking
Briefing Packages
Audiovisual Coordination
Approval Documents
Confidential Correspondence
Records Management
Labour Relations
Administrative Reports
Purchasing
Stakeholder Relations
Board-Level Stakeholders
Follow-Up Logs
Security Clearance
On-Site Work
Equity, Diversity, and Inclusion
Recruitment

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