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Added 11 mins ago
AI
Database Administrator – Oracle, SQL Server, AWS RDS
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
- Full-time
Work Model: Hybrid (2 days per week in-person at Toronto Canada office preferred) · Candidates must have 10+ years of experience in enterprise database administration, specifically with Oracle and Microsoft SQL Server
Added 11 mins ago
LI
Database Administrator
LanceSoft, Inc.
Toronto, ON
- $50 to $55 CAD / hour
- Contract
Candidates must have 10+ years of experience in enterprise database administration, specifically with Oracle and Microsoft SQL Server · Must have skills:
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- $100,000 to $130,000 CAD / year
- Full-time
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- Full-time
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Manager, Technology Product Quality & Testing
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CF
Payroll Specialist and HR Coordinator
CReATe Fertility Centre
Toronto, ON
- Full-time
The successful candidate will have strong full-cycle payroll knowledge, excellent attention to detail, and the ability to manage confidential employee information with professionalism and…
Added 25 mins ago
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- Full-time
Qualifying and processing leads, from briefings to closing, via our platform
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CReATe Fertility Centre

Payroll Specialist and HR Coordinator

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 9, 2027
Posting language: English
Posted: Nov 10, 2026

Original job description

We are seeking a highly organized and detail-oriented Payroll Specialist and HR Coordinator to join our growing team. This is a payroll-led role with full ownership of the accurate and timely administration of payroll, benefits, and pension programs. The position also provides HR coordination support in the areas of recruitment, onboarding, and reporting.

The successful candidate will have strong full-cycle payroll knowledge, excellent attention to detail, and the ability to manage confidential employee information with professionalism and discretion. This role works closely with Human Resources and Finance to ensure payroll and employee information is accurate, properly documented, and aligned across CReATe clinics and entities.

The ideal candidate will have experience with ADP or a comparable payroll platform, benefits and pension administration, and strong Microsoft Excel skills.

Key Responsibilities:

Payroll Administration

Own and process full-cycle biweekly payroll for hourly and salaried employees across multiple CReATe clinics and entities.
Ensure payroll is processed accurately, on time, and in compliance with applicable legislative and statutory requirements.
Maintain accurate payroll records and ensure all payroll changes are properly authorized, documented, and entered within required timelines.
Process new hires, terminations, salary and wage changes, leaves of absence, vacation, bonuses, retroactive payments, and other payroll adjustments.
Review payroll inputs and outputs, identify discrepancies, and complete required corrections before payroll is finalized.
Calculate and process adjustments related to earnings, deductions, taxable benefits, vacation, leaves, and employee status changes.
Issue Records of Employment accurately and within required timelines.
Investigate and resolve payroll discrepancies and employee inquiries in a timely and professional manner.
Maintain accurate and confidential payroll documentation and records.
Identify opportunities to strengthen payroll controls, documentation, and processes.

Benefits and Pension Administration

Administer the company’s group benefits plans, including employee enrolments, changes, terminations, and ongoing updates.
Administer the company’s HOOPP pension plan, including enrolments, contributions, leaves, changes, terminations, and required reporting.
Ensure benefits and pension deductions are accurately reflected in payroll.
Reconcile payroll deductions and employer contributions against benefits and pension records.
Communicate with employees regarding eligibility, enrolment, coverage, deductions, and other benefits or pension-related questions.
Work with external benefits and pension providers to resolve discrepancies and maintain accurate employee records.

Payroll Compliance, Reconciliation, and Year-End Processing

Prepare and submit monthly WSIB filings.
Support annual EHT, WSIB, benefits, and pension reconciliations.
Prepare and issue T4s and T4As and complete required year-end payroll reporting and reconciliation.
Reconcile payroll-related accounts and ensure payroll records align with the general ledger and supporting documentation.
Work with Finance to investigate and resolve payroll accounting discrepancies.
Maintain payroll documentation required for internal reviews, audits, and statutory reporting.
Monitor payroll requirements and support ongoing compliance with applicable legislation and company policies.

Onboarding and Employee Set-Up

Coordinate reference checks and other pre-employment requirements for selected candidates.
Coordinate the administrative onboarding process for new employees.
Collect and review new-hire documentation to ensure all required information is complete before the employee’s start date.
Complete new employee setup in ADP, payroll, benefits, HOOPP, and other applicable systems.
Coordinate system access and onboarding requirements with the appropriate internal departments.
Provide new employees with required employment information, forms, policies, and onboarding materials.
Coordinate orientation activities and track the completion of required onboarding documentation and mandatory training.
Maintain accurate and up-to-date electronic employee files.
Support employee offboarding by processing final payroll, benefits and pension changes, Records of Employment, and related documentation.

HR and Payroll Reporting

Prepare recurring and ad hoc payroll and HR reports for the HR Manager, Finance, and senior management.
Maintain and report on employee headcount, turnover, vacancies, recruitment activity, compensation changes, leaves, vacation, benefits, pension participation, and other workforce information.
Review employee and payroll data for accuracy and investigate discrepancies before reports are issued.
Support payroll, benefits, pension, financial, and organizational audits by preparing requested records and reports.
Assist with the development and maintenance of standardized payroll and HR reporting processes.
Maintain confidentiality and appropriate controls when preparing, storing, and distributing employee information.

Education and Experience

Minimum of three to five years of payroll experience, including responsibility for full-cycle payroll processing.
Experience supporting onboarding, or HR administration is preferred.
Diploma or degree in Payroll, Human Resources, Accounting, Business Administration, or a related field is preferred.
Payroll Compliance Professional designation, or progress toward the designation, is required.
Experience processing payroll in a multi-site or multi-entity organization is strongly preferred.
Experience with ADP Workforce Now is required.
Experience administering group benefits and pension plans is required.
Experience with HOOPP is considered a strong asset.
Experience with payroll reconciliation and year-end processing is required.

Technical Skills

Strong working knowledge of full-cycle payroll processes and applicable payroll requirements.
Strong understanding of payroll deductions, taxable benefits, vacation, statutory leaves, Records of Employment, and year-end reporting.
Strong proficiency in Microsoft Excel, including the ability to organize, reconcile, and analyze payroll and employee data.
Proficiency in Microsoft Word, Outlook, and other standard business applications.
Experience working with HRIS, payroll, benefits, pension, and employee management systems.
Experience working with accounting or enterprise resource planning systems is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Own and process accurate, timely full-cycle payroll across multiple clinics and entities, including payroll adjustments, compliance, benefits and pension administration, reconciliations, and year-end reporting. Coordinate employee onboarding and offboarding, maintain confidential employee records, prepare HR and payroll reports, and support audits in collaboration with Human Resources and Finance.

Requirements

Requires three to five years of full-cycle payroll experience, ADP Workforce Now experience, benefits and pension administration experience, payroll reconciliation and year-end processing experience, and a Payroll Compliance Professional designation or progress toward it. A related diploma or degree is preferred; multi-site payroll experience is strongly preferred, and HOOPP experience is an asset.

Skills

Full-Cycle Payroll Processing
Payroll Compliance
Benefits Administration
Pension Administration
HOOPP Administration
ADP Workforce Now
Microsoft Excel
Payroll Reconciliation
Year-End Payroll Processing
Records of Employment
Employee Onboarding
HR Reporting
Payroll Accounting
Employee Data Management
Confidential Information Handling
Multi-Site Payroll

Visa sponsorship

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Keywords

ADP Workforce Now
Full-Cycle Payroll
Biweekly Payroll
Payroll Compliance
Payroll Compliance Professional
Group Benefits
HOOPP
Pension Administration
Microsoft Excel
Microsoft Word
Microsoft Outlook
HRIS
Payroll Systems
Employee Management Systems
Accounting Systems
Enterprise Resource Planning
Records of Employment
T4s
T4As
WSIB
EHT
Payroll Reconciliation
Year-End Reporting
Taxable Benefits
Employee Onboarding
Employee Offboarding
HR Reporting
General Ledger
Statutory Requirements
Multi-Site Payroll

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Jobs in Canada