Human Resources Administrator

Crescent School

Crescent School has been a leader in boys' education since 1913. Located on a beautiful, 37-acre campus in mid-Toronto, Crescent School has students in Grades 1 through 12.

Our mission, Men of Character from Boys of Promise, enables each student to reach the full potential of his unique abilities. We are committed to teaching boys character through active, experiential, and relational learning and modelling the core values of respect, responsibility, honesty, and compassion. We nurture well-being while cultivating excellence in academics, arts, athletics, business, outreach, and robotics.

Our expertise is supported by exceptional resources, including high-tech learning spaces, modern libraries, a professionally equipped theatre, and superb athletic facilities.

Crescent School invites applications for the following position:

HR Administrator

(16 Month Contract: October 2026 – February 2028)

Reporting to the Chief People Officer, the HR Administrator holds operational responsibility for all core HR services as part of the employee experience (benefits, pension, absence management, wellbeing, onboarding/offboarding, payroll coordination, etc.) and owns the day-to-day running of these foundational HR programs, including HRIS administration, HR metrics and reporting, policy maintenance, and audit preparation. This role requires close collaboration with staff and third-party service providers on a daily basis, emphasizing the importance of effective communication and relationship-building skills. The HR Administrator is a detail-oriented program owner who understands the importance of operational process and employee experience.

Responsibilities:

• Serve as the primary contact for all staff regarding core HR services (benefits, pension, and payroll) resolving day-to-day enquiries with clarity, empathy, and appropriate confidentiality
• Act as the School's main liaison with third-party service providers and partners (e.g., benefits carriers, pension administrators, payroll providers) regarding program offerings, service issues, and renewals
• Own the day-to-day running of foundational HR programs, including benefits, compensation administration, and onboarding/offboarding processes, ensuring consistent and reliable delivery across the employee lifecycle
• Act as a point of contact to all service providers like benefit brokers, HRIS service team, leave management, etc. and maintain good relationships 
• Administer and continuously improve employee benefits and pension programs, processing enrolments, changes, and terminations through payroll and carrier systems
• Coordinate payroll-related HR inputs (new hires, changes, terminations, leaves, compensation adjustments) in partnership with the payroll function to ensure accurate and timely processing
• Own and maintain the HRIS, ensuring data accuracy, timely updates, and effective use of the system for reporting and program administration
• Produce regular HR metrics, reports, and dashboards (e.g., benefits utilization, onboarding completion, leave trends, headcount) for the People & Culture team and leadership
• Maintain and update HR policies, ensuring they stay current and accurate, and support policy communication to staff
• Prepare for and support internal and external HR audits, including compiling documentation and reporting as required
• Lead the design and delivery of employee wellbeing programs and initiatives, sourcing and coordinating resources, communications, and events
• Maintain accurate and current electronic and paper employee files and records across HRIS, payroll, and benefits databases, ensuring compliance with retention and privacy requirements
• Manage HR program trackers, calendars, and documentation (e.g., leave tracking, milestone recognition, program participation) to keep operational initiatives on schedule
• Assist with the preparation of internal communications, presentation materials, and employee-facing program documentation
• Perform other duties as assigned

The successful candidate will have:

• Post-secondary education and diploma, certificate, or degree in Human Resources Management
• CHRP designation and membership in good standing with the HRPA preferred
• Minimum 3 years of progressive HR experience
• Excellent proficiency with computers and databases, including HRIS and payroll systems
• Communicates effectively, verbally and in writing
• Excellent knowledge of current employment law and best practices
• Strong research, analysis, planning, and organization skills with strong attention to detail
• Displays a high degree of confidentiality when handling sensitive information
• Professional judgment, superior time management and problem-solving ability
• A genuinely service-oriented mindset, focused on supporting individual employees through everyday HR moments

For more information about Crescent School and employment opportunities, please visit our website at www.crescentschool.org.

Apply by submitting a cover letter and resume to recruitment.peopleandculture@crescentschool.org by 8:00am on Monday, September 28, 2026, with “Application – HR Administrator” in the subject line. We thank all candidates in advance; only those being offered an interview will be contacted. 

Target Hiring Range: $60,000 - $65,000

Crescent School believes in the importance of diversity, inclusivity, and belonging. We value the unique life experience that each person brings and believe that human differences make us stronger. We strive to be a community where every person feels welcome and valued. We are an equal opportunity employer and do not discriminate on the basis of race, religion, sex, national origin, age, sexual orientation, gender identity, or disability. Special accommodations are available for candidates with disabilities upon request.