Office Manager

Job Description: Office Administrator

Location: Toronto, ON, Canada

Position Overview:

We are looking for a proactive, motivated, and entrepreneurial Office Administrator to join our growing office in Toronto. This role will play a key part in managing administrative tasks and supporting various departments, contributing directly to the growth and efficiency of our local operations.

Key Responsibilities:

• Responsible for daily administrative tasks, including receiving and tracking invoices to ensure proper distribution and recording.
• Maintain effective communication and coordination with service and product providers.
• Support payroll processes, including gathering necessary information and collaborating with the HR team.
• Participate in onboarding and offboarding processes, ensuring smooth experience for new hires and departing employees.
• Maintain confidential HR and compliance records in line with data protection and company policy
• Ensure compliance with internal policies and local regulations.
• Provide administrative support to the HR team and coordinate with IT for technology-related needs.
• Work with HR when required to coordinate interviews with candidates
• Support the execution of office activities and events, ensuring smooth operations and successful coordination.
• Coordinate client & senior leadership visits, including planning, logistics, and hospitality arrangements to create a positive experience.
• Monitor and track local regulatory deadlines, ensuring timely submissions and reporting
• Support internal and external audits by collating evidence, coordinating responses, and ensuring records are up to date

Qualifications:

• Bachelor’s degree in business administration, Human Resources, Finance, or a related field from an accredited university is preferred but not required. Equivalent work experience in administrative roles will also be considered.
• Previous experience in administrative roles, preferably in dynamic environments or growing offices.
• Ability to work independently with a proactive, problem-solving mindset.
• Strong organizational, communication, and attention-to-detail skills.
• Knowledge of invoice and vendor management.
• Experience in HR-related tasks and administrative management systems.
• Positive attitude, team-oriented, and a "skin in the game" mindset to contribute to the office's growth.

What We Offer:

• A dynamic, international work environment where your contributions make an impact.
• Opportunities for professional growth and involvement in key projects.
• A collaborative culture that values initiative and innovation.