Commercial Coordinator

Overview

The Commercial Coordinator will provide day-to-day commercial and administrative support to the Commercial team, with a primary focus on tracking, coordinating, and supporting contract variations and change events. This role is designed to improve organisation, follow-through on variations and perform procurement administrative support.

Duties and Responsibilities

• Maintain and update variation/change registers, trackers, and status logs.

• Coordinate inputs required for variation submissions (costs, schedules, narratives, technical inputs).

• Ensure project documentation is complete, correctly formatted, and submitted on time per document control practices and procedures.

• Track approvals, comments, and outstanding actions from all contracted parties.

• Review and interpret performance-based and prescriptive contract language to assist with the development of impact and detailed scope for review by technical staff.

• Assist with the preparation of variation/change notices, substantiation packages, and supporting documentation.

• File and manage commercial correspondence, submissions, and approvals.

• Ensure compliance with contractual notice requirements and internal governance processes.

• Support audits and reviews by ensuring documentation is well organised and retrievable.

• Support meetings by preparing agendas, trackers, and action lists.

• Take detailed notes and circulate actions where required.

• Prepare summary reports on variation status, ageing, and workload.

• Provide clear visibility to senior commercial staff on priorities and bottlenecks.

Qualifications & Experience

• 2–5 years experience in a commercial, procurement & contract administration, project controls, or coordinator role.

• Exposure to AFP/P3 contracts in infrastructure, construction, rail, or transit projects preferred.

• Basic understanding of change control/variations processes; hands-on experience is an asset.

• Strong organisational and document-control skills.

• Comfortable working with multiple stakeholders and under tight deadlines.

• Post secondary degree or diploma in engineering or related discipline preferred.

Key Skills

• High attention to detail – accurate, consistent, and thorough in all documentation.

• Strong follow-up and coordination discipline – reliable in tracking outstanding actions.

• Clear written communication – professional output for submissions and reports.

• Proficient in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint) and document management systems.

• Structured, methodical, and dependable working style under pressure.

• Conveys sound judgement and efficiency in conveying contractual positions.

Salary range: $90,000 - $95,000