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Crown Property Management Inc.

Project Coordinator, Construction

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 2-3 years of experience supporting the construction department/division in the delivery of development projects or related work experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Summary

The Project Coordinator, Construction is responsible for full construction administrative duties as well as small tenant construction and/or repair requests as assigned by the Director, Construction to ensure smooth and efficient operation in accordance with internal and external stakeholder expectations. This position will require an overall understanding of general construction project management processes, commercial construction practices, site experience, tenant /owner's affairs and construction accounting knowledge.

Responsibilities

Construction & Accounting Administration

Review all construction invoices for compliance with the Construction Act; compile supporting documents; and process via Yardi P2P.
Create contract purchase orders in Yardi.
Process and create new Project Number requests.
Create new Jobs in Construction Manager and maintain accurate and consistent files and documentation.
Gather, record and distribute/circulate construction approval forms (CAF), contractual and supporting documents for review and approvals during the design and execution phases.
Gather start-up and close out documents for records and circulation as required.
Assist with monthly construction accruals for review by Director, Construction and Property Manager.
Prepare biweekly report ahead of the internal construction team meetings and monthly capex recap.
Prepare and circulate meeting minutes as required.
Proactively coordinate project-related issues and follow up with outstanding items identified at construction meetings in a timely manner.
Overseeing vendors in the operating system, including onboarding new vendors and updating or maintaining existing vendor records.
Create chargeback invoices for tenant-related work
Draft Letters of Intent, Service Agreements, and CCDC 2 contracts on behalf of Project Managers. Responsibilities include confirming the correct Owner is identified, reviewing contract documents for completeness and accuracy, standardizing correspondence, ensuring all required backup documentation is included, and coordinating internal and external approvals.
Engage consultants/contractors as required to obtain fee proposals/quotes on the project manager, Crown and/or the client's behalf.
Prepared the complete tender package, including all front-end documents.
Schedule and oversee construction activities, including tenant coordination.
Attend site meetings as required to provide updates on status of work.
Provide day-to-day administrative support to Project Managers and Director, Construction.
Occasionally manage small overflow construction projects.

General

Support and uphold Crown’s Health & Safety policies, procedures, and standards in all projects and day to day tasks.
Collaborate with department heads to communicate and coordinate any operational impacts resulting from construction, maintenance, or project work throughout the project.
Manage and coordinate special projects on behalf of the Construction Department, as assigned.

Perform other duties as assigned.

Education & Experience Requirements

Post-secondary education with an emphasis on Construction Management, Architecture, Engineering, Construction Project Management or related discipline.
2-3 years of experience supporting the construction department/division in the delivery of development projects or related work experience
Knowledge of construction methods and practices, architectural, M&E and structural drawings, furniture and space planning concepts, building codes, technical requirements for business relocation required.
Intermediate to advanced knowledge of Microsoft Office Suite
Accounting or finance experience is an asset
Familiarity with construction software including Yardi Construction Manager.
Familiarity with BlueBeam Revu is an asset.
Knowledge of budget preparation and tracking

What We’re Looking For

A detail-oriented and organized individual who can keep construction administration moving
Someone who takes ownership of follow-through, deadlines, and accuracy.
An individual who effectively assesses issues, identifies root causes, and implements practical solutions to resolve problems in a timely manner.
A practical problem-solver who can investigate discrepancies, identify next steps, and escalate at the right time.
A clear communicator who can work with contractors, vendors, Operations, Accounting, Leasing, and property leadership.
Someone who demonstrates initiative in identifying solutions, leveraging available resources, and adapting quickly when faced with new or unexpected challenges.
Someone comfortable supervising day-to-day administrative work while knowing when an issue needs manager involvement.

Why Join Crown?

Base Salary: $60,000 - $70,000 CAD per year based on experience and qualifications
Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
Comprehensive health benefits
Pension matching program to support your long-term financial security
Professional development and membership dues coverage
This role is for an existing vacancy

About Us

Celebrating 25 years of growth, Crown is a leading real estate investment and management firm shaping the future of office spaces across Toronto, the GTA, and Ottawa. With over 10 million square feet under management and more than $3 billion in assets, we’re known for pairing smart investments with operational excellence, and for empowering our team to make a real impact every day. Our customer-first mindset means fast decision-making, strong relationships, and a hands-on approach that values initiative and fresh ideas.

Proudly recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces in every sense. We foster an inclusive, collaborative culture where careers grow, voices are heard, and sustainability and innovation are more than buzzwords- they’re part of how we work. Join a team that’s passionate about delivering outstanding experiences and creating lasting value for our tenants, clients, communities - and for you.

Accommodations

Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources

Legal Disclaimers

Work Authorization | Applicants must be legally entitled to work in Canada at the time of application, and during their employment at Crown.

Third-Party Recruiters | Crown does not accept unsolicited resumes from recruitment agencies. Please do not submit resumes or candidate information without prior written agreement. We are not responsible for any fees related to unsolicited submissions.

Assessment / Artificial Intelligence | As part of our recruitment process, Crown may require candidates to complete behavioral assessments. Some elements of this process may involve the use of AI-driven tools to help us better understand your strengths and working style. These tools are designed to support fair and consistent evaluations and ensure the best possible fit for the role and our team. AI may be used as a supportive tool; however, final decisions are made by humans.

PI288182479

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More about this job

Responsibilities

Coordinate construction administration and accounting, including invoices, purchase orders, contracts, project records, accruals, and reporting. Support project managers and the construction director by coordinating vendors, consultants, tenants, project schedules, approvals, site activities, and follow-up on outstanding issues.

Requirements

Requires post-secondary education in construction management, architecture, engineering, construction project management, or a related discipline, along with 2–3 years of relevant construction department or project delivery experience. Candidates should understand construction practices, drawings, building codes, budget tracking, and Microsoft Office; familiarity with Yardi Construction Manager is expected, while accounting or finance experience and Bluebeam Revu familiarity are assets.

Skills

Construction Administration
Construction Accounting
Invoice Processing
Contract Administration
Project Documentation
Budget Preparation and Tracking
Vendor Management
Tendering
Tenant Coordination
Construction Scheduling
Site Meeting Coordination
Microsoft Office
Yardi Construction Manager
Bluebeam Revu
Stakeholder Communication

Benefits

Discretionary Annual Performance Bonus
Health Benefits
Pension Matching
Professional Development Coverage
Membership Dues Coverage

Visa sponsorship

Not detected in the job text

Keywords

Construction Management
Construction Administration
Construction Accounting
Yardi P2P
Yardi Construction Manager
Bluebeam Revu
Microsoft Office
Construction Act
Construction Approval Forms
Purchase Orders
Project Numbers
Construction Accruals
Capital Expenditure Reporting
Letters Of Intent
Service Agreements
CCDC 2 Contracts
Tender Packages
Consultant Fee Proposals
Vendor Onboarding
Tenant Chargebacks
Construction Scheduling
Tenant Coordination
Architectural Drawings
Mechanical And Electrical Drawings
Structural Drawings
Building Codes
Budget Preparation And Tracking
Health And Safety
Commercial Real Estate

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