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Added 4 mins ago
SC
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Added 10 mins ago
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CT Bakery

Front Desk Administrator

Toronto, ON, Canada
Etobicoke, ON, Canada

$19 to $21 CAD / hour · Full-time

Apply About employer

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Job details

Pay: $19 to $21 CAD / hour
Job type: Full-time
Apply by: Nov 7, 2026
Experience: 2 years of administrative /office experience
Posting language: English
Posted: Oct 8, 2026

Original job description

Position Overview:

The Office & Front Desk Administrator is a key member supporting various departments and stakeholders. In this role, you will be the first point of contact for the company and handle general office duties and administrative office support.

Key Responsibilities:

Office Duties

Print new PO’s and distribute, enter into PO & Production Schedule spreadsheet and Fishbowl.
Forward PO’s to listed people and confirm receipt.
Create Freight Invoices for US shipments.
Create and send to Customs Broker - FDA Data Sheets and USMCA Certificate of Origin for new products. Update and send complete CT items list annually.
Create courier shipments using Secure ship for packages shipped within Canada and going to the US. Create Prior Notices via FDA site for sample shipments going to the US. Track updates and delivery.
Maintain Samples by Customer Actuals spreadsheet.
Purchase PPE and some production supplies weekly, maintain inventory levels.
Purchase cleaning chemicals bi-weekly, communicate with the Sanitation Team to maintain inventory levels.
Purchase office supplies as needed.
Help Mechanical Maintenance and GM with small purchases.
Purchase first aid supplies and metal detectable items, communicate with QA to maintain inventory and records.
Check Pallet orders weekly, communicate with Warehouse Manager to maintain inventory
Organize small shipments for ON & QC
Invoicing support for Demand Planning Manager
Fire Drill Warden – Maintain Personnel Count list and perform duties during drill.
Maintain Uniform count, keep main office supplied with lab coats.

Front Desk Duties

Greet all visitors in a helpful and friendly manner
Handle phone inquiries from internal employees and external customers
Check general office voicemail and relay all messages to appropriate staff
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
Maintain logs for subtrades to pick up cheques
Exhibit polite and professional communication via phone, e-mail, and mail

Required Knowledge and Experience:

Post secondary education is required
2 years of administrative /office experience
Proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
Strong customer service skills
Strong administration, record keeping and data entry skills
Effective time management skills
Self-Starter with distinct attention to detail and flexibility to handle diverse tasks
Strong communication skills; written and verbal
Ability to work independently with minimal direction
Solid understanding of business professionalism
Ability to exercise appropriate level of discretion and confidentiality in dealing with company matters

Apply About employer

More about this job

Responsibilities

Provide front desk coverage by greeting visitors, handling phone inquiries and voicemail, and managing mail and courier correspondence. Support office and production operations through purchase order processing, shipping and customs documentation, supply and inventory management, shipment tracking, and administrative assistance.

Requirements

Post-secondary education and two years of administrative or office experience are required, along with proficiency in Outlook, Word, Excel, and PowerPoint. Candidates should have strong customer service, communication, record-keeping, data-entry, and time-management skills, with attention to detail, discretion, and the ability to work independently.

Skills

Microsoft Office
Customer Service
Office Administration
Record Keeping
Data Entry
Time Management
Attention To Detail
Written Communication
Verbal Communication
Independent Work
Confidentiality
Inventory Management
Shipping Coordination
Professional Communication

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Word
Excel
PowerPoint
Purchase Orders
Fishbowl
Production Schedule
Freight Invoices
Customs Broker
FDA Data Sheets
USMCA Certificate Of Origin
Secure Ship
FDA Prior Notices
Shipment Tracking
Inventory Management
PPE
Production Supplies
Cleaning Chemicals
First Aid Supplies
Metal-Detectable Items
Warehouse Coordination
Invoicing Support
Fire Drill Warden
Mail And Courier Services
Data Entry
Record Keeping
Customer Service

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