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CT REIT

Property Administrator Contract

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

What You Will Do

The Property Administrator is a key member of the Property Management Team and provides day-to

day administrative support. Reporting to the Property Manager the incumbent is responsible for a

variety of services related to the operation of retail and commercial properties inclusive of but not

limited to Accounts Receivable (A/R) reporting, Accounts Payable (A/P) processing, budgeting, supplier

invoices, rent roll review, tenant liaison and communication.

Assist in the review and approval process of P.O.s and invoices;
Accounts Payable – ensure suppliers are paid on a timely basis, establish good relationships with

suppliers and review all payables according to accounting procedures

Day-to-day management of accounts payable issues and supplier invoices;
Administer, review and monitor service contracts in addition to the review of vendor /

contractor performance;

Arrears Management – Review cccounts receivable reports and collections of any outstanding

tenant arrears, participate in all monthly AR meetings;

Review of the monthly rent-roll to ensure accuracy;
Liaise with property accountants for property expense related issues;
CAM Management/Maximizing Recoveries – plan for and monitor expenses;
Assist the Property Manager in monthly budget / expense variances, forecasts and annual

budgets;

Dispatch maintenance and security to tenant calls;
Prepare and issue tenant billings, Rental Advice Notices;
Manage tenant accounts: prepare statements of accounts, late payment notices and default

letters, in co-ordination with the Property Management and Leasing Departments;

Tenant Invoices – assist with preparing annual rent instalment notices, year-end adjustments

and other tenant billings, ensure same are accurate and delivered to tenants in a timely manner;

Rental Adjustments – correspond with new tenants concerning rental charges/changes.
Manage the Tenant Charge Back system – co-ordinate invoicing and follow-up on payment of

same.

Tenant document control and tenant liaison and communication;
Liaise with property accountants, lease administrators and legal to ensure the accuracy of

information;

Other Responsibilities Include

Duties including the answering and dispatching of telephone calls, receipt and distribution of

mail etc;

Perform other duties, as assigned.

What You Bring

Completion of college in a related field or accounting with three (3) to five (5) years of

commercial / retail property administration experience.

Experience with Yardi Property Management Software

Specific Skills

Proficiency in accounting and financial management (A/P & A/R);
Strong customer service orientation;
Excellent planning and organizational skills;
Strong software application skills (MS Office);
Effective interpersonal and conflict resolution skills;
Strong written and verbal communication skills;
Strong Excel skills;
Ability to work well under pressure, multi task and meet deadlines;
Ability to work independently, as well as within a team.

We’re always looking for great talent! In addition to competitive pay, we offer:

Career growth opportunities and product discounts

Broadband Salary Range: 23.00 - 37.00 CAD Hourly

Our typical hiring range is between $33 - $35 per hour. Salary decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements

We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.

About Us

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada. Its portfolio is comprised of over 370 properties totalling more than 31 million square feet of GLA, consisting primarily of net lease single-tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT's most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

Apply About employer

More about this job

Responsibilities

Provides day-to-day administrative support for retail and commercial properties, including accounts payable and receivable, supplier and service contract administration, budgeting, rent roll reviews, and arrears management. Coordinates tenant communications, billings, account statements, maintenance requests, and expense recoveries while working with property managers, accountants, leasing teams, and legal staff.

Requirements

Requires college completion in a related field or accounting, along with three to five years of commercial or retail property administration experience and familiarity with Yardi. Candidates should have accounting and financial management skills, strong Excel and Microsoft Office abilities, excellent organization and communication, and the ability to manage competing deadlines independently and as part of a team.

Skills

Accounts Payable
Accounts Receivable
Property Administration
Commercial Property Management
Retail Property Management
Budgeting
Financial Management
Supplier Invoice Processing
Rent Roll Review
Arrears Management
Tenant Relations
Contract Administration
Microsoft Office
Microsoft Excel
Conflict Resolution

Benefits

Career Growth Opportunities
Product Discounts

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Retail Properties
Property Management
Accounts Payable
Accounts Receivable
Supplier Invoices
Purchase Orders
Budgeting
Expense Variances
Forecasting
Annual Budgets
Rent Roll
Arrears Management
Collections
Service Contracts
Vendor Performance
Tenant Billing
Rental Advice Notices
Tenant Chargebacks
Common Area Maintenance
Expense Recoveries
Yardi
Microsoft Office
Microsoft Excel
Tenant Relations
Property Accounting
Lease Administration

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