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CuBE Packaging Solutions Inc.

Sample & Inventory Specialist

Aurora, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 5, 2027
Posting language: English
Posted: Oct 12, 2026

Original job description

POSITION SUMMARY:

Reporting to the Director of Marketing, the Sample & Inventory Specialist is responsible for the end-to-end coordination of Foodservice and Retail customer samples, combining sample coordination, inventory control, logistics and shipping, and sales and marketing support. This role serves as the primary point of contact for sample requests and takes ownership of the processes required to ensure products, packaging and materials are available, prepared and delivered accurately and on time. This position also supports inventory management, reporting, process documentation and continuous improvement to ensure an organized, efficient and well-managed Sample Room operation.

Job Responsibilities:

Sample Coordination/Shipping Inventory

Manage the end-to-end sample request process for Retail, Foodservice and internal teams, from request through preparation, packing, shipment and delivery.
Serve as the primary point of contact for all sample requests, managing priorities, timelines, status updates and follow-ups with internal stakeholders.
Coordinate with Marketing, Sales, Planning, Production, Inventory and Shipping to ensure required products, packaging and materials are available to meet sample deadlines.
Manage and maintain Sample Room inventory, including finished products, components, packaging, marketing materials and shipping supplies; conduct regular inventory counts and identify replenishment requirements.
Maintain inventory controls and minimum stock levels, proactively identifying shortages or risks and coordinating replenishment before they impact upcoming sample requirements.
Create and maintain reports, trackers and dashboards for sample activity, inventory levels, shipments, outstanding requests and other key metrics.
Develop, document and maintain Standard Operating Procedures (SOPs) for Sample Room, inventory, sample preparation and shipping processes.
Create and manage purchase orders for Sample Room and shipping supplies, including coordinating with suppliers and following orders through receipt.
Coordinate domestic and international shipments, including courier selection, shipping documentation, tracking and resolution of delivery issues.
Maintain an organized, clean and efficient Sample Room, ensuring products and materials are properly identified, stored and readily accessible.
Maintain accurate product and sample reference information, including product codes, descriptions, packaging requirements and relevant specifications.
Identify and implement process improvements to strengthen Sample Room efficiency, inventory accuracy, documentation and workflow.
Provide guidance and training to employees supporting Sample Room activities and ensure established processes are consistently followed.
Take ownership of Sample Room issues through resolution, proactively communicating risks and escalating when necessary

Education, Experience and Technical Skills:

Completion of high school diploma or equivalent
Strong organizational skills with attention to detail
Ability to communicate clearly and effectively in English, both written and verbal
Proficiency in Excel and Word;
Entry-level proficiency in Monday.com
Experience with D365 (or similar ERP system) an asset; willingness to learn required
Experience building retail displays (PDQ, QP) & packaging an asset

Soft Skills:

Interpersonal Skills - maintains confidentiality and exhibits willingness to try new things
Problem solving - identifies problems in a timely manner, acts independently, and escalates as necessary
Oral communication - communicates clearly and persuasively
Planning/organizing - prioritizes work independently and ensures work area is organized and tidy
Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality
Adaptability - adapts to changes in the work environment, manages competing demands, and can deal with frequent change or unexpected events
Dependability - consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance
Process ownership - follows and maintains established processes without requiring repeated direction; documents and improves processes (SOPs) as needed
Safety and security - actively promote and personally observes safety and security procedures and uses equipment and materials properly

Other Job Requirements

Must be able to speak, read and write English
Must have reliable transportation
Must be able to stand/walk for long periods of time

Working Conditions:

Typical plant and office environment
Frequently standing, walking and light lifting may be required

Benefits

Extended dental, health and vision coverage upon hire
RRSP Program: Eligible to participate after 3-month probationary period
Free on-site parking

Apply About employer

More about this job

Responsibilities

Coordinate sample requests from intake through preparation, packing, shipment, and delivery, while managing Sample Room inventory, supplies, and domestic and international logistics. Maintain reports, product references, and SOPs; improve workflows, train supporting employees, and resolve issues to ensure accurate, timely sample operations.

Requirements

A high school diploma or equivalent is required, along with strong organizational skills, attention to detail, and clear written and verbal English communication. Proficiency in Excel and Word and entry-level Monday.com skills are expected; experience with D365 or a similar ERP system and retail display and packaging work are assets.

Skills

Sample Coordination
Inventory Management
Shipping and Logistics
Purchase Order Management
Inventory Control
Reporting and Dashboards
Standard Operating Procedures
Process Improvement
Supplier Coordination
Product and Packaging Knowledge
Microsoft Excel
Microsoft Word
Monday.com
D365 ERP
Organization
Problem Solving

Benefits

Extended Dental Coverage
Extended Health Coverage
Extended Vision Coverage
RRSP Program
Free On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

Sample Coordination
Sample Room
Inventory Management
Inventory Control
Finished Products
Packaging
Marketing Materials
Shipping Supplies
Domestic Shipping
International Shipping
Courier Selection
Shipping Documentation
Shipment Tracking
Purchase Orders
Supplier Coordination
Inventory Counts
Minimum Stock Levels
Reports
Trackers
Dashboards
Standard Operating Procedures
Process Documentation
Process Improvement
Microsoft Excel
Microsoft Word
Monday.com
D365
ERP
Retail Displays
PDQ

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