Legal Administrative Assistant
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
We are a boutique (sixty-person) law firm specializing in Canadian and U.S. immigration. Our lawyers are licensed to practice law in both countries. We have a great culture and unparalleled drive for excellent client service.
We currently have one position available for a bright and hardworking Legal Administrative Assistant. This is a rewarding, collegial, and fast-paced work environment.
The ideal candidate should have a minimum of one year of Canadian or U.S. immigration experience. Possessing experience with both Canadian and U.S. immigration would be an asset.
Responsibilities and Duties- Assist our legal team with complex legal matters in Canadian and U.S. immigration.
- Schedule client and internal meetings.
- Create and maintain client case lists.
- Input reminders, track updates, and save correspondence.
- Organize and assemble complete application packages.
- Prepare and process immigration applications (paper and online), while maintaining case correspondence and document files.
- Draft supporting materials for applications.
- Liaise with USCIS, CBP, IRCC, and other government agencies regarding client matters.
- Manage client files and practice activities.
- Perform other administrative tasks as needed.
- Minimum of one year of experience in Canadian or U.S. immigration.
- Self-starter with the ability to work independently and collaboratively.
- Exceptional attention to detail and strong oral and written communication skills.
- Ability to thrive in a fast-paced environment and meet tight deadlines.
- Proficiency with Microsoft 365 Word, Excel, and Outlook.
- Strong interpersonal skills and ability to communicate effectively with internal and external parties via email and phone.
We provide group benefits, a competitive salary, and a monthly bonus commensurate with experience.
We thank all applicants for their interest. Only candidates who meet our requirements will be contacted. Please, no telephone calls or faxes.
More about this job
Responsibilities
Support the legal team with Canadian and U.S. immigration matters by preparing application packages, drafting supporting materials, managing client files, and tracking case updates and correspondence. Schedule meetings and communicate with clients, internal teams, and government agencies, including USCIS, CBP, and IRCC.
Requirements
At least one year of experience in Canadian or U.S. immigration is required; experience in both is an asset. Candidates should be detail-oriented, self-starting, effective working independently and collaboratively, able to meet tight deadlines, proficient in Microsoft 365 Word, Excel, and Outlook, and strong communicators.
Skills
- Canadian Immigration
- U.S. Immigration
- Case Management
- Application Preparation
- Document Management
- Meeting Scheduling
- Correspondence Tracking
- Legal Administrative Support
- Attention To Detail
- Written Communication
- Oral Communication
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Interpersonal Communication
- Deadline Management
Benefits
- Group Benefits
- Competitive Salary
- Monthly Bonus
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
Keywords
- Canadian Immigration
- U.S. Immigration
- Immigration Applications
- Application Packages
- Supporting Materials
- Client Case Lists
- Case Management
- Client Files
- Document Files
- Correspondence Tracking
- Meeting Scheduling
- USCIS
- CBP
- IRCC
- Government Agencies
- Microsoft 365
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Client Service
- Deadline Management