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Added 5 days ago
Property Services Coordinator
BGIS
Montreal, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 5 days ago
Property Services Coordinator
BGIS
Montreal, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 6 days ago
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 6 days ago
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 days ago
Property Services Coordinator
BGIS
Vancouver, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 days ago
Property Services Coordinator
BGIS
Vancouver, BC · Winnipeg, MB
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 month ago
Property Services Coordinator
BGIS
Edmonton, AB
Full-time
The Property Services Coordinator (PSC) supports the effective delivery of property services for Alberta Infrastructure facilities managed by BGIS. The role provides operational…
Added 1 month ago
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator
Neighbours Community Homes
Toronto, ON
Full-time
The Coordinator works as a team member in Property Services to ensure that the department
Added 1 month ago
Property Services Coordinator
BGIS
Gatineau, QC · Ottawa, ON
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator
BGIS
Kelowna, British Columbia
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 months ago
Property Services Coordinator II (Bilingual)
BGIS
Montreal, Quebec
Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 2 months ago
Property Services Coordinator
BGIS
Gatineau, Quebec
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 19 days ago
Property Services Coordinator
BGIS
Winnipeg, MB
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 month ago
Property Services Coordinator II
BGIS
Montreal, QC
Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 1 month ago
Property Services Coordinator
BGIS
Quebec, Quebec
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 days ago
Operations Coordinator
TalentSphere Staffing Solutions
Ottawa, ON
Contract
Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable,…
Added 4 days ago
Cemetery Services Coordinator/Cremation Coordinator
Mount Pleasant Group
Pickering, ON
$71,059 to $75,974 CAD / year
Contract
We are looking for a Cemetery Services Coordinator/Cremation Coordinator at Duffin Meadows & Thornton Cemetery.
Added 23 days ago
FT - Maintenance and Administrative Coordinator - Vancouver
Connective
Vancouver, BC
The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their region. This may include…
Added 23 days ago
Systems Coordinator
Government of Alberta
Edmonton, AB
The systems Coordinator plans and coordinates the following services to users within the TA, the ministry and external stakeholders:
Added 1 month ago
Facilities Coordinator
Cushman & Wakefield
Dartmouth, NS
Full-time
Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred
Added 3 months ago
Terminal Leasing Coordinator
Vancouver Airport Authority
Vancouver, British Columbia
Full-time
We have a permanent, full-time opportunity for a Terminal Leasing Coordinator in the Commercial Services Department. Reporting to the Manager, Commercial Services, the successful candidate…
Added 8 days ago
Direct Support Worker (Part-Time)
The Salvation Army in Canada
Saskatoon, SK
Part-time
Responsible for following through with special requests and/or instructions for the residents in accordance with their case plan set by the Ministry of Social Services.
Added 1 day ago
Transaction Managememt Sr Coordinator
CBRE
Calgary, AB
Full-time
As a CBRE Transaction Management Sr. Coordinator, you will support the real estate transaction management team and be responsible for client listings and voucher processing for multiple…

Cushman & Wakefield

Facilities Coordinator

Dartmouth, NS, Canada

Job type: Full-time
Education: High school diploma
Experience: A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
Posting language: English
Posted: Aug 12, 2026

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Original job description

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide general overall facility management services, including continuous monitoring of office/facility
Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery
Follow up with clients to ensure customer satisfaction
Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
Remain knowledgeable regarding all operational aspects of building systems
Coordinate with outside contractors for the service and repairs of equipment
Follow protocol for effective building-specific maintenance and safety procedures
Maintain on-going communication with contractors, client, and team
Assist with site inspection within the assigned building portfolio
Create work orders and assign work orders to the engineering staff, subcontractors, and vendors
Report on open and closed work orders and check the status of open work orders with the assigned party
Request, review, and submit work orders, bids, and proposals from vendors
Verify final invoice pricing and process payments in a timely manner
Assist in the monitoring and assessment of vendor performance
Train vendors on work order and billing procedures
Manage complex work orders such as environmental issues and disaster recovery
Manage service and performance of vendors and landlords for timely completion of jobs
Create and record appropriate written communication between all parties
Schedule and document maintenance and repairs on building equipment
Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates
Provide process and procedures training and direction to new associates
Coordinate special events in support of client
Assist with measuring and reporting key performance indicators against service level agreements
Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

KEY COMPETENCIES

Communication Proficiency (oral and written)
Customer Focus
Initiative
Sense of Urgency
Multi-Tasking
Detail Oriented
Financial Knowledge
Time Management Skills
Team Orientation

IMPORTANT EDUCATION

High school diploma or a General Equivalency Diploma (GED) required
Associates or Bachelors degree in facilities management, building, business or other related field preferred

IMPORTANT EXPERIENCE

A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications
Previous customer service experience
Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

NATO Top Secret II - Security Clearance is required (CW to submit application and manage processes).
Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes
Proficient in understanding management agreements and contract language
Working knowledge of computer software programs and base building systems
Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)
Demonstrated ability to exercise good judgment
Excellent interpersonal skills
Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 50,065.00 - $58,900.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [email protected]. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [email protected]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”

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More about this job

Responsibilities

The Facilities Coordinator supports the facility management team by monitoring building systems, addressing client inquiries, and managing work orders with vendors and engineering staff. They are responsible for ensuring service delivery, maintaining site inspections, and coordinating maintenance activities to meet client needs.

Requirements

Candidates must have at least one year of experience in administrative or tenant services and possess a high school diploma or GED, with a preference for a degree in a related field. A NATO Top Secret II security clearance is required for this position.

Skills

Facility management
Customer service
Work order management
Vendor management
Building systems
Data entry
Reporting
Communication
Time management
Microsoft Office Suite
Contract administration
Safety procedures
Problem solving
Scheduling
Budgeting
Interpersonal skills

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Facility Management
Work Orders
Vendor Performance
Building Systems
Security Clearance
NATO Top Secret II
Customer Satisfaction
Lease Terms
Common Area Maintenance
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Site Inspection
Disaster Recovery
Service Level Agreements
Helpdesk
Commercial Real Estate
Property Management
Administrative Support
Accounting
Tenant Services
Maintenance
Repairs
Contractor Coordination
Invoicing
Budgeting
Reporting
Data Entry
Professional Services

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