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Added 4 mins ago
Tenant Services Coordinator *REPOST*
Housing, Addictions and Homelessness
Churchill, MB
Reporting to a Program Manager, the Tenant Services Coordinator (TSC) provides support and services to tenants to achieve and sustain successful tenancies within an assigned portfolio of…
Added 18 mins ago
EC
Technical Services Coordinator, Delta Ottawa City Centre Full Time
Encore Canada
Ottawa, ON
- Full-time
Understands and fosters the hotel/client relationship
Added 18 mins ago
TS
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Calgary, AB
- Full-time
Our client, an established automotive wholesaler in Calgary, is looking for an organized and detail-oriented Import & Logistics Coordinator to manage international purchasing and inbound…
Added 18 mins ago
LP
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- $26 to $28 USD / hour
- Full-time
The Revenue Coordinator helps create a welcoming atmosphere for our customers and clients while supporting the office management department and operational teams in ensuring accuracy in…
Added 18 mins ago
A
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Winnipeg, MB · Sudbury, ON · Thunder Bay, ON · CAN - ON - Sudbury
- Full-time
The HR Advisor works with the HR Manager to provide support in all areas of HR to an assigned client group. This role serves as a primary point of contact for managers, supervisors, and…
Added 18 mins ago
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Added 19 mins ago
HI
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Vancouver, BC · Toronto, ON
- Full-time
Whether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.
Added 48 mins ago
ML
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- Full-time
Work schedule: Monday to Friday with regular after-hours support required.
Added 1 hour ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 1 hour ago
IR
Home Care Attendant
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Selkirk, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 1 hour ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 1 hour ago
GO
Tenant Services Coordinator *REPOST*
Government of Manitoba
Churchill, MB
- Full-time
Reporting to a Program Manager, the Tenant Services Coordinator (TSC) provides support and services to tenants to achieve and sustain successful tenancies within an assigned portfolio of…
Added 1 hour ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Teulon, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 1 hour ago
I
Operations Coordinator
Intelcom
NS · Sydney Mines
- Full-time
Conduct van audits and support sorting operations
Added 1 hour ago
NE
Child and Youth Worker - Intensive Services Program #26-49
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- $64,974 to $79,407 CAD / year
- Full-time
…inventories, performing building safety and security checks, providing support to…
Added 1 hour ago
TC
Abilities Management Consultant
The Corporation of The City of Victoria
Victoria, BC
- Other
…confidence and trust through innovative problem solving and client support. They demonstrate a high standard of discretion and tact in handling confidential information and sensitive…
Added 1 hour ago
V|
Gestionnaire de Projets Municipal / Project Manager Municipal
Veolia | North America
Montreal, QC
- Full-time
…execution activities, including installation work oversight and client follow-up. You will serve as planner, support provider, coordinator, and…
Added 1 hour ago
EC
Program Coordinator (Contract)
ECO Canada
Calgary, AB
- Contract
…provincial, and municipal governments in all Canadian regions to support economic growth and environmental stewardship as best…
Added 1 hour ago
SI
Executive Coordinator
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Vancouver, BC
- Full-time
…matters most. As you develop, you will be deployed onto specific client and business projects as needed in support of…
Added 1 hour ago
P
Manager of Marketing
Pretium
Burlington, ON
- Full-time
Support the CEO, Service Area Leaders, and designated business developers with target-client campaigns, market intelligence, pursuit materials, and client-development activity.
Added 2 hours ago
FC
Environmental Coordinator
FCC Construcción
Toronto, ON
- Full-time
We offer a competitive total rewards package designed to support your health, well-being, and long-term success. Our employees benefit from comprehensive health and wellness coverage,…
Added 2 hours ago
TM
Coordinator, SRFI Program and Research
Toronto Metropolitan University
Toronto, ON
- Temporary
…alumni, industry partners and the broader fashion community to support programming, events and initiatives that foster emerging talent and strengthen connections between education and the…
Added 2 hours ago
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Manager of Marketing
Pretium
Burlington, ON
- Full-time
Support the CEO, Service Area Leaders, and designated business developers with target-client campaigns, market intelligence, pursuit materials, and client-development activity
Added 2 hours ago
CL
Quality Assurance - Quality Compliance Coordinator
Cosmetica Laboratories Inc
Toronto, ON · Scarborough, ON
- Full-time
Perform other duties as required to support QA activities including review of batch records, generation of CoAs root cause analysis, and client interactions.
Added 2 hours ago
Billing Coordinator
International SOS
Leduc, AB
The Billing Coordinator will play a key role as an interface between the Finance and Medical Services organizations stakeholders. The individual will ensure timely and accurate billing for…

Cushman & Wakefield

Facilities Coordinator

Victoria, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Education: High school diploma
Experience: A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide general overall facility management services, including continuous monitoring of office/facility

Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery

Follow up with clients to ensure customer satisfaction

Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action

Remain knowledgeable regarding all operational aspects of building systems • Coordinate with outside contractors for the service and repairs of equipment • Follow protocol for effective building-specific maintenance and safety procedures

Maintain on-going communication with contractors, client, and team

Assist with site inspection within the assigned building portfolio

Create work orders and assign work orders to the engineering staff, subcontractors, and vendors

Report on open and closed work orders and check the status of open work orders with the assigned party

Request, review, and submit work orders, bids, and proposals from vendors

Verify final invoice pricing and process payments in a timely manner

Assist in the monitoring and assessment of vendor performance

Train vendors on work order and billing procedures

Manage complex work orders such as environmental issues and disaster recovery

Manage service and performance of vendors and landlords for timely completion of jobs

Create and record appropriate written communication between all parties

Schedule and document maintenance and repairs on building equipment

Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates

Provide process and procedures training and direction to new associates • Coordinate special events in support of client

Assist with measuring and reporting key performance indicators against service level agreements

Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

KEY COMPETENCIES

Communication Proficiency (oral and written)

Customer Focus

Initiative

Sense of Urgency

Multi-Tasking

Detail Oriented

Financial Knowledge

Time Management Skills

Team Orientation

IMPORTANT EDUCATION

High school diploma or a General Equivalency Diploma (GED) required

Associates or Bachelors degree in facilities management, building, business or other related field preferred

IMPORTANT EXPERIENCE

A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity

Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications

Previous customer service experience

Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

NATO Top Secret II - Security Clearance is required (CW to submit application and manage processes)

Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes

Proficient in understanding management agreements and contract language

Working knowledge of computer software programs and base building systems

Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)

Demonstrated ability to exercise good judgment

Excellent interpersonal skills

Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 55,080.00 - $64,800.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”

Apply About employer

More about this job

Responsibilities

The Facilities Coordinator supports the management team by monitoring office facilities, addressing client inquiries, and ensuring quality service delivery. They are responsible for coordinating maintenance repairs, managing vendor performance, and overseeing work order workflows.

Requirements

Candidates must have at least a high school diploma or GED, with a preference for a degree in facilities management or a related field. A minimum of one year of experience in administrative or tenant services is required, along with a NATO Top Secret II security clearance.

Skills

Facility management
Customer service
Work order management
Vendor management
Building systems
Data entry
Reporting
Communication
Time management
Microsoft Office Suite
Maintenance coordination
Safety procedures
Problem resolution
Financial knowledge
Detail oriented
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Work Orders
Vendor Management
Building Systems
Customer Service
Maintenance
Security Clearance
NATO Top Secret II
Microsoft Office
Lease Terms
Common Area Maintenance
Real Estate
Property Management
Site Inspection
Helpdesk
Service Level Agreements
Data Entry
Reporting
Contractor Coordination
Disaster Recovery

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