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Added 9 mins ago
PT
Technician I - Audio Visual
Paladin Technologies
Vancouver, BC
- Full-time
Strong organizational skills to manage workload and support effective project delivery.
Added 9 mins ago
BS
Process Engineer, Production
BVGlazing Systems
Concord, ON
- $85,000 to $95,000 CAD / year
- Full-time
…ambitious developers. Serving both residential and commercial construction markets across Canada and the United States, we pride ourselves in delivering exceptional quality and innovation.…
Added 9 mins ago
PT
Technician lI - Audio Visual
Paladin Technologies
Vancouver, BC
- Full-time
Strong organizational skills to manage workload and support effective project delivery.
Added 9 mins ago
PE
Manager of Marketing
Pretium Engineering
Burlington, ON
- $75,000 to $94,995 CAD / year
- Full-time
Manage the website, social media, electronic, and printed materials, including project sheets, service sheets, CVs, proposal templates, brochures, and other promotional content.
Added 9 mins ago
YG
Site Foreman
York Group
Calgary, AB
- Full-time
The Site Foreman will support the Site Superintendent in overseeing on-site construction activities, ensuring projects are completed safely, on time, within budget, and to the highest…
Added 9 mins ago
A
Distribution Engineer / Senior Engineer
ATCO
Grande Prairie, AB
- Full-time
Project Management from initiation until the project is released to construction. Update project management tool in a timely fashion.
Added 9 mins ago
Installer
AMBICO Limited
Ottawa, ON
Coordinate with project managers, site supervisors, contractors, and customers to support successful project completion.
Added 9 mins ago
Facilities Renewal Technician
University of Guelph
Guelph, ON
…develops and maintains data related to facilities operational support including facilities inventory, facility condition assessments, building systems life cycle costs, scheduled and…
Added 9 mins ago
S
Water Resources EIT
Stantec
Edmonton, AB
- Full-time
…focus on hydraulic modelling. The successful candidate will support senior engineers and designers through calculations, hydraulic modelling, fieldwork, data analysis, reporting, and other…
Added 9 mins ago
Documentation Management Lead
Borea
Levis, QC
Experience in the construction industry or project management environment (asset).
Added 23 mins ago
OT
Junior Instrumentation Technician
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
…monitoring instrumentation for a variety of infrastructure and construction projects. Working under the guidance of senior Instrumentation & Monitoring (I&M) personnel, the incumbent…
Added 23 mins ago
HG
Plumbing Estimator
Homestar Group
Quispamsis, NB
- Full-time
Review and interpret mechanical and plumbing blueprints, construction drawings, specifications, and scope documents to understand project requirements.
Added 23 mins ago
DR
Shipping and Receiving Coordinator
Dawn Recruiting Agency
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
- Full-time
…1979, specializing in industrial, commercial, and institutional construction projects throughout Ontario. The company is committed to quality workmanship, employee development, strong…
Added 23 mins ago
A
Proposal Supervisor
AECOM
Mississauga, ON
- $98,000 to $125,000 CAD / year
- Full-time
…designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the…
Added 23 mins ago
B
Building Electrical Designer
BPA
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Provide support during construction, including responding to RFIs, reviewing shop drawings, and conducting site visits as required.
Added 23 mins ago
SR
Construction Sales Representative
Stellar Recruitment Inc.
Vancouver, BC
- $100,000 to $120,000 CAD / year
- Full-time
Identify, pursue, and close sales opportunities across the region, developing project-specific strategies to promote acoustical solutions and increase market share.
Added 23 mins ago
TE
Field Operations Maintenance Supervisor - London
TK Elevator
London, ON
- Full-time
…and compliance requirements. Direct field labor forces and support personnel to meet or exceed customer expectations in scheduling and service…
Added 23 mins ago
MS
Senior Accountant - Contract
ML6 Search + Talent Advisory
Kelowna, BC
- Contract
Provide accounting support across construction and development projects, including job-cost tracking, progress billing, holdbacks, capital expenditures and project cost reconciliations.
Added 23 mins ago
GV
Aviseur Technique – Turbine/ Alternateur Mécanique (Manic 3)-4
GE Vernova
Baie-Comeau, QC
- Full-time
Support environmental protection measures and regulatory compliance during construction and commissioning.
Added 23 mins ago
Occupational Health Nurse - Night Shift
Aecon
Pickering, ON
…delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube,…
Added 23 mins ago
EHS Advisor - Night Shift
Aecon
Pickering, ON
…delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario PowerGeneration. The joint venture is underway to complete the retube,…
Added 23 mins ago
D
Development Miner -Lalor Project Fly-In Fly-Out (FIFO)
Dumas
Canada
- Contract
…provisions, and pension and employee assistance program(s) that support your physical, mental, and financial…
Added 38 mins ago
GV
Aviseur Technique – Turbine/ Alternateur Mécanique (Manic 3)-4
GE Vernova
Baie-Comeau, QC
- Full-time
Support environmental protection measures and regulatory compliance during construction and commissioning.
Added 38 mins ago
PR
Associate Business Manager, AB & SK
Potentia Renewables Inc.
Calgary, AB
- $85,000 to $100,000 CAD / year
- Full-time
…representing more than 800 solar and wind projects in operation, under construction or under…
Added 38 mins ago
Prevailing Wage & Apprenticeship Compliance Manager (m/f/d)
Nordex Group
Montreal, QC
Liaise with the sales team during early project development to support cost projections for proposals that may qualify under the Inflation Reduction Act (IRA).

Cushman & Wakefield

Facilities Coordinator

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide general overall facility management services, including continuous monitoring of office/facility

Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery

Follow up with clients to ensure customer satisfaction

Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action

Remain knowledgeable regarding all operational aspects of building systems • Coordinate with outside contractors for the service and repairs of equipment • Follow protocol for effective building-specific maintenance and safety procedures

Maintain on-going communication with contractors, client, and team

Assist with site inspection within the assigned building portfolio

Create work orders and assign work orders to the engineering staff, subcontractors, and vendors

Report on open and closed work orders and check the status of open work orders with the assigned party

Request, review, and submit work orders, bids, and proposals from vendors

Verify final invoice pricing and process payments in a timely manner

Assist in the monitoring and assessment of vendor performance

Train vendors on work order and billing procedures

Manage complex work orders such as environmental issues and disaster recovery

Manage service and performance of vendors and landlords for timely completion of jobs

Create and record appropriate written communication between all parties

Schedule and document maintenance and repairs on building equipment

Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates

Provide process and procedures training and direction to new associates • Coordinate special events in support of client

Assist with measuring and reporting key performance indicators against service level agreements

Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

KEY COMPETENCIES

Communication Proficiency (oral and written)

Customer Focus

Initiative

Sense of Urgency

Multi-Tasking

Detail Oriented

Financial Knowledge

Time Management Skills

Team Orientation

IMPORTANT EDUCATION

High school diploma or a General Equivalency Diploma (GED) required

Associates or Bachelors degree in facilities management, building, business or other related field preferred

IMPORTANT EXPERIENCE

A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity

Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications

Previous customer service experience

Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

NATO Top Secret II - Security Clearance is required (CW to submit application and manage processes)

Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes

Proficient in understanding management agreements and contract language

Working knowledge of computer software programs and base building systems

Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)

Demonstrated ability to exercise good judgment

Excellent interpersonal skills

Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 55,080.00 - $64,800.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”

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More about this job

Responsibilities

The Facilities Coordinator supports the management team by monitoring office facilities, addressing client inquiries, and ensuring quality service delivery. They are responsible for coordinating maintenance repairs, managing vendor performance, and overseeing work order workflows.

Requirements

Candidates must have at least a high school diploma or GED, with a preference for a degree in facilities management or a related field. A minimum of one year of experience in administrative or tenant services is required, along with a NATO Top Secret II security clearance.

Skills

Facility management
Customer service
Work order management
Vendor management
Building systems
Data entry
Reporting
Communication
Time management
Microsoft Office Suite
Maintenance coordination
Safety procedures
Problem resolution
Financial knowledge
Detail oriented
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Work Orders
Vendor Management
Building Systems
Customer Service
Maintenance
Security Clearance
NATO Top Secret II
Microsoft Office
Lease Terms
Common Area Maintenance
Real Estate
Property Management
Site Inspection
Helpdesk
Service Level Agreements
Data Entry
Reporting
Contractor Coordination
Disaster Recovery

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