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Added 9 mins ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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AW
Bilingual Customer Success Associate
Agora Wealth
Toronto, ON
- Full-time
Our core mission is to expand access to trusted financial advice by equipping independent advisors and dealers with the operating systems, custody infrastructure, and disciplined governance…
Added 9 mins ago
AI
Lead Middleware Platform Architect
Aptino, Inc.
Quebec, QC
- Contract
…enterprise middleware and platform environments for a global financial…
Added 9 mins ago
TI
IBM z/OS Mainframe Performance Specialist
TEKFORTUNE INC
Toronto, ON
- Contract
Industry: Banking / Financial Services (BFSI)
Added 9 mins ago
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Scrum Master
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $55 to $60 CAD / hour
- Contract
…within a Data business department, working within a leading financial institution organization. We are looking for a go-getter, quick-learning individual who can quickly onboard and support…
Added 9 mins ago
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Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 9 mins ago
OH
Manager, Payroll
Ontario Health atHome
ON · Ontario, Canada
- $101,626 to $121,346 CAD / year
- Full-time
…Manager, Payroll collects and analyzes fiscal data and performs financial modeling including analysis and recommendations that are required for board and managerial decisions to meet…
Added 9 mins ago
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Senior Accountant
Element Event Solutions
ON · Ontario, Canada
- Full-time
The Senior Accountant is a hands-on member of the Finance team. This role supports the Senior Controller, who owns the month-end close, the general ledger, balance sheet reconciliations,…
Added 9 mins ago
MS
President & CEO
MacDonald Search Group
ON · Ontario, Canada
- Full-time
…organization, with full accountability for commercial performance, financial results, organizational development and long-term business…
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Senior Manager, Credit Risk Learning
BMO
Toronto, ON
- Full-time
…Direct Credit Risk, wholesale/commercial banking, lending or financial-services risk-learning experience is preferred, but credit adjudication experience is not…
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Senior Manager, Non-Financial Risk and Operational Risk Oversight, Control & Support Functions
Scotiabank
Toronto, ON
- Full-time
The Senior Manager, Non-Financial Risk and Operational Risk Oversight will contribute to the overall success of Global Risk Management Corporate & Support Function (CSF) NonFinancial Risk…
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CSR, Business Support
SaskPower
Prince Albert, SK
- Full-time
Perform general accounting and financial functions as required
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Principal Engineer
Thomson Reuters
Toronto, ON
- Full-time
…incentive programs, and resources for mental, physical, and financial…
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Director, Wealth Strategy & Research - 12-month contract - Tangerine
Tangerine
Toronto, ON
- Contract
10+ years in strategy, research, corporate development, or management consulting, ideally within financial services or fintech.
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Senior Manager, Business Banking Advisory - Tangerine
Tangerine
Toronto, ON
- Full-time
…delivery model. This may include digitally enabled guidance, financial management tools, educational content, expert access, ecosystem partnerships, peer learning and referrals to…
Added 9 mins ago
SJ
Director - Finance, Data & Analytics
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
The Director, Finance, Data & Analytics provides strategic and operational leadership across financial management, business intelligence, fundraising analytics and organizational…
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Manager, Quantitative Strategies & Analytics
Scotiabank
Toronto, ON
- Full-time
University degree or significant coursework in an analytical field such as Data Science/Engineering, Financial Engineering, Mathematics, Statistics, Computer Science & Engineering, or…
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Financial Advisor, Investment & Retirement Planning - Timberlea, Fort McMurray, Alberta
Scotiabank
Fort McMurray, AB
- Full-time
Internally known as Financial Advisor, Investment and Retirement Planning (FAIR), as a Financial Planner in our retail branch network, you are a member of the branch sales team responsible…
Added 9 mins ago
CS
Business Data Analyst - Analyste de données d’affaires
Cynet Systems
Montreal, QC
- $43.42 to $48.42 CAD / hour
- Contract
4 6 years of professional experience working within financial data environments.
Added 9 mins ago
ZF
Plant Accountant
ZF Foxconn Chassis Modules
Windsor, ON
- Full-time
We are seeking a detail-oriented Accountant to support financial operations within our manufacturing facility. This role is responsible for maintaining accurate financial records, analyzing…
Added 9 mins ago
ME
Band Manager
MNP Executive Search & Professional Recruitment
BC · Rose Prairie, BC
- Full-time
…works with the Senior Finance Officer to ensure the effective financial management of the Nation through economic development, grant applications and fiscal prudence. The Band Manager leads…
Added 9 mins ago
GO
Payment and Control Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
Experience applying regulations and procedures for various payment types in accordance with the Financial Administration Manual (FAM), General Manual of Administration (GMA), Financial…
Added 9 mins ago
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Business Analyst – Payments Modernization
Collabera
Calgary, AB · Greater Calgary Metropolitan Area
- $60 to $75 CAD / hour
- Contract
We are looking for an experienced Business Analyst to support a key Payments Modernization initiative with a leading financial institution. The role will primarily support Real-Time Rail…
Added 9 mins ago
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Client Service Associate, BMO Nesbitt Burns
BMO
Calgary, AB
- Full-time
…deep market knowledge with the strength and stability of BMO Financial Group. As part of BMO Private Wealth, BMO Nesbitt Burns professionals operate within a collaborative, team based…
Added 9 mins ago
Accounts Payable Coordinator
Goodness Me! Natural Food Market
Burlington, ON
Ability to read, understand, and calculate financial figures such as discounts, interest rates, proportions, percentages, and taxes

Cushman & Wakefield

Facilities Coordinator

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide general overall facility management services, including continuous monitoring of office/facility

Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery

Follow up with clients to ensure customer satisfaction

Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action

Remain knowledgeable regarding all operational aspects of building systems • Coordinate with outside contractors for the service and repairs of equipment • Follow protocol for effective building-specific maintenance and safety procedures

Maintain on-going communication with contractors, client, and team

Assist with site inspection within the assigned building portfolio

Create work orders and assign work orders to the engineering staff, subcontractors, and vendors

Report on open and closed work orders and check the status of open work orders with the assigned party

Request, review, and submit work orders, bids, and proposals from vendors

Verify final invoice pricing and process payments in a timely manner

Assist in the monitoring and assessment of vendor performance

Train vendors on work order and billing procedures

Manage complex work orders such as environmental issues and disaster recovery

Manage service and performance of vendors and landlords for timely completion of jobs

Create and record appropriate written communication between all parties

Schedule and document maintenance and repairs on building equipment

Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates

Provide process and procedures training and direction to new associates • Coordinate special events in support of client

Assist with measuring and reporting key performance indicators against service level agreements

Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

KEY COMPETENCIES

Communication Proficiency (oral and written)

Customer Focus

Initiative

Sense of Urgency

Multi-Tasking

Detail Oriented

Financial Knowledge

Time Management Skills

Team Orientation

IMPORTANT EDUCATION

High school diploma or a General Equivalency Diploma (GED) required

Associates or Bachelors degree in facilities management, building, business or other related field preferred

IMPORTANT EXPERIENCE

A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity

Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications

Previous customer service experience

Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

NATO Top Secret II - Security Clearance is required (CW to submit application and manage processes)

Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes

Proficient in understanding management agreements and contract language

Working knowledge of computer software programs and base building systems

Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)

Demonstrated ability to exercise good judgment

Excellent interpersonal skills

Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 55,080.00 - $64,800.00Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.INCO: “Cushman & Wakefield”

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More about this job

Responsibilities

The Facilities Coordinator supports the management team by monitoring office facilities, addressing client inquiries, and ensuring quality service delivery. They are responsible for coordinating maintenance repairs, managing vendor performance, and overseeing work order workflows.

Requirements

Candidates must have at least a high school diploma or GED, with a preference for a degree in facilities management or a related field. A minimum of one year of experience in administrative or tenant services is required, along with a NATO Top Secret II security clearance.

Skills

Facility management
Customer service
Work order management
Vendor management
Building systems
Data entry
Reporting
Communication
Time management
Microsoft Office Suite
Maintenance coordination
Safety procedures
Problem resolution
Financial knowledge
Detail oriented
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Work Orders
Vendor Management
Building Systems
Customer Service
Maintenance
Security Clearance
NATO Top Secret II
Microsoft Office
Lease Terms
Common Area Maintenance
Real Estate
Property Management
Site Inspection
Helpdesk
Service Level Agreements
Data Entry
Reporting
Contractor Coordination
Disaster Recovery

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